Administrative Assistant

Jane Mooney

**** ** ***** ******

Silver Springs

FL 34488

Mobile: 561-***-****

Email: ****.*********@*****.***

Willing to work

Full Time, permanent

My experience is extensive and varied, working as a Coordinator and PA at director level in various companies; I have always stretched the boundaries of my knowledge and training, and expanded the definitions and responsibilities of my role.

Employment History

2022 2024

2016 2022

2005 2016

Operations Clerk

Reddy Ice, Nick Frye, Riviera Beach, FL

• Processing payroll hours and adjustments for approval and ensure payroll is completed and compliant

• Investigate count variances, cash handling and ensure cash deposits are completed accurately

• Preparing purchase orders, creating receivers for Accounts Receivable

• Managing supplies and general office support including managing calls and customers

• Posting scorecards, compiling management reports and filling in at other plants

• Assist accounts receivable in collecting customer data, setting up customers and monitoring Accounts Receivable

Office Manager

Action Land Corp, Wade Stanborough, Jupiter Fl

• Responsible for setting and coordination of bids on construction jobs

• Invoicing/billing clients for construction works done

• Payment of suppliers and company insurances

• Liaising with county for construction permits

• Ordering of all office supplies and keeping IT systems updated

• All admin duties including typing, production of reports and correspondence

PA & Office Manager

David Martyn CA, Glasgow, Scotland, United Kingdom

• Responsible for the collation and production of weekly reports.

• Diary management, organisation of travel and accommodation (Domestic and International).

• Providing the secretariat for weekly meetings.

• Liasing with officers at Inland Revenue

• Ordering of all office supplies/purchase orders and invoicing

• Processing of expense claims for all employees

• All admin duties, typing, production of reports and correspondence

• Organising all company events/AGM/Away days

2003 2005

Secretarial Coordinator & Principal's PA

Glasgow College of Food Technology - Glasgow, Scotland, United Kingdom

• Responsible for the collation and production of weekly reports.

• Preparation of merger status reports and updating website accordingly

• Diary management, organisation of travel and accommodation (UK and International).

• Providing the secretariat for weekly merger meetings.

• Managing administration functions of the College.

• Performance related appraisals for administration staff, identification of staff learning needs and coordination of training.

1999 2003

PA to HR & IT Director

UK Power Operations Scottish Power

• Providing secretariat for European Portal, B2B Steering Group and UK Power Executive.

• Drafting reports and handling correspondence.

• Responsible for preparing PowerPoint presentations on a regular basis.

• Coordination of meetings and liasing with other members of the Executive team.

• Development and implementation of departmentwide filing and record management system.

• Responsible for the ordering and processing of invoices.

• Coordination of travel, both domestic and international.

Qualifications

Business Management & Political Science

Florida Atlantic University (1986 - 1990)

Full driving licence held.

Activities

• Dec 2001: Meet the Press. Meet The Press.

• October 2001: Oracle Financial Management.

• June 2001: Principles of Public Relations. Meet The Press.

• October 2000: Open Learning Certification (Word, Excel & PowerPoint). Scottish Power.

• June 1999: Business Writing (reports & publications). Pryor Resources Inc.

• Nov 1998: The Outstanding Assistant (developing organisational skills at PA level).

• March 1996: Developing the Secretarial Rôle. The Industrial Society.

• June 1996: Keyboard Skills & Microsoft Office. Sight and Sound.

• Jan 1996: Telephone Techniques. BT.

References Upon Request

Contact this candidate