Executive Assistant Vice President
Resume:
Jill Gnos
*****@*******.***
Summary
Highly skilled executive assistant with 15+ years of experience in a fast-paced, high-pressure environment. Proven track record of success in providing administrative support to C-Suite and Senior Executives, including managing calendars, scheduling appointments, preparing presentations, and managing global sales kickoff events. Strong organizational and time management skills. Excellent written and verbal communication skills.
Experience
Executive Assistant
Code42 (acquired by Mimecast), HQ Minneapolis, MN (2017 - Current)
Deliver high-level executive support to the Senior Vice President of Sales and Chief Marketing Officer, facilitating operational efficiency and strategic decision-making.
Contribute to the company's remarkable growth trajectory, including three consecutive years of triple-digit expansion and the successful divestiture of Crashplan in 2022.
Optimize executive productivity through proactive calendar and email management, strategic appointment scheduling, and streamlined invoice processing.
Enhance financial oversight by managing expense reports and coordinating complex travel arrangements for senior leadership.
Safeguard sensitive information and maintain meticulous filing systems, ensuring data integrity and accessibility.
Spearhead the planning and execution of mission-critical corporate events, including Code42 Global Kickoff, Global Midyear Kickoff, and targeted sales and marketing functions.
Drive strategic support for key marketing and sales initiatives, aligning with corporate objectives and growth targets.
Executive Assistant
Stroz Friedberg, An Aon Company, (2014 - 2017)
Provide comprehensive executive support to two Managing Directors and a Vice President, optimizing their productivity and decision-making capabilities.
Manage complex scheduling, streamline communication flows, and oversee financial processes including invoice tracking and payment management.
Craft high-impact presentations and handle sensitive correspondence with utmost discretion.
Conduct thorough due diligence on potential clients, including in-depth background checks to mitigate risks and identify opportunities.
Enhance executive effectiveness by compiling comprehensive briefing materials, including detailed attendee profiles, company analyses, and tailored speaking points.
Ensure leadership is fully equipped with critical insights for high-stakes meetings and negotiations.
Orchestrate seamless travel logistics for executives, optimizing itineraries for maximum efficiency.
Oversee expense reporting processes, ensuring compliance with corporate policies and facilitating prompt reimbursement.
SVP Assistant
Target Corp. HQ Minneapolis, MN (2011 - 2014)
Provide high-level executive support to the Senior Vice President of Big Boy Big Girl (BBBG) merchandise division, enhancing operational efficiency and decision-making capabilities.
Deliver targeted assistance to buyers and senior buyers, facilitating seamless workflow within the BBBG division.
Orchestrate complex scheduling, including domestic and international travel arrangements, optimizing executive productivity and time management.
Streamline financial processes through meticulous expense report management, ensuring compliance with corporate policies.
Spearhead preparation for critical staff meetings, including bi-weekly direct report sessions and monthly all-division gatherings, ensuring effective communication and alignment.
Develop and coordinate comprehensive agendas for bi-annual buyer trips, maximizing strategic outcomes and operational efficiency.
Serve as a key liaison to Human Resources, facilitating seamless team member onboarding and contributing to long-term talent development strategies.
Oversee equipment allocation and office space management for a team of 170 members, optimizing workplace efficiency and resource utilization.
Education
University of Wisconsin - Stout, Menomonie, WI
Bachelor of Arts, Business Administration
Skills
●Google Suite
●Microsoft Office Suite
●Salesforce
●Excellent written and verbal communication skills
●Strong organizational and time management skills
●Ability to work independently and as part of a team
●Highly proficient with event planning and execution
●Experience with marketing and sales initiatives
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