Executive Assistant Administrative Support

KIM L. HYSON

Cell: 516-***-****

Email: ***.*.*****@*****.***

https://www.linkedin.com/in/kimlhyson/

Professional with over 15 years of experience providing effective and comprehensive administrative support for C-Level executives seeking a permanent position. Experience working with all levels of an organization, as well as internal and external global employees and clients. Possesses excellent communication skills and attention to detail. Successful when working both independently and as part of a team.

SKILLS

Excel, Visio, SharePoint, Word, PowerPoint, Outlook, Concur, Box, Intralinks, DocuSign, Asana, InDesign

QuickBooks, Ariba, Salesforce, Google Suite, SAP, Quark, Oracle, Teams. Egencia, Property Management

Acrobat, Photoshop, Publisher, Illustrator, Dreamweaver, Note, Microsoft Teams, Skype, Canva, Slack

WebEx, Meeting/Event Planning, Social Media, Internet, Yardi, RealConnect, Trello, Upwork, ProjectWise

PROFESSIONAL EXPERIENCE

NATIONAL BANK OF ARIZONA, Phoenix, AZ August 2023 – November 2024

Executive Assistant II – Direct report to three Executive Vice Presidents

Supported the Commercial Real Estate and Commercial and Industrial Executives and their teams

Managed complex calendars in multiple time zones

Modified organizational charts, distribution lists and compiled information as necessary

Managed logistics for the executive’s meetings, created agendas, meeting minutes, and followed up on action items

Proactively communicated deadlines and navigate potential conflicts for the executives

Prepared memos, emails, reports, PowerPoint presentations, and other documents

Made complex travel arrangements for multiple travelers, including itineraries, lodging, flights, ground transportation, and business dinners

Responsible for expense management, invoices, budgeting, and financial reporting

Managed contracts for the executive office

Coordinated meetings and special events for the Executive Team members, including securing venues, tracking RSVPs, catering, audio/visual needs, and local transportation for participants

Provided meeting facilitation assistance for all staff meetings

STANTEC, Chandler, AZ November 2022 – August 2023

Senior Administrative Assistant/Project Coordinator – Direct report to Mining Principals

Managed complex calendars in multiple time zones

Modified organizational charts, distribution lists and compiled information as necessary

Managed logistics for the executive’s meetings, created agendas, meeting minutes, and followed up on action items

Proactively communicated deadlines and navigate potential conflicts for the executives

Prepared memos, emails, reports, PowerPoint presentations, and other documents

Made complex travel arrangements, including itineraries, lodging, flights, and ground transportation

Responsible for expense management, invoices, budgeting, and financial reporting

Coordinated meetings and special events for the Executive Team members, including securing venues, tracking RSVPs, catering, audio/visual needs, and local transportation for participants

Organized, attended, and documented project and team meetings including the coordination and tracking of action items and deliverables

Supported proposal coordination for the mining team

INVESCO ADVISERS INC., Newport Beach, CA March 2020 – February 2022

Real Estate Administrative Assistant – Direct report to Managing Partners in Acquisitions and Asset Management

Managed complex calendars in multiple time zones

Modified organizational charts, distribution lists and compiled information as necessary

Managed logistics for the executive’s meetings, created agendas, meeting minutes, and followed up on action items

Proactively communicated deadlines and navigate potential conflicts for the executives

Prepared memos, emails, reports, PowerPoint presentations, and other documents

Made complex travel arrangements, including itineraries, lodging, flights, and ground transportation

Responsible for expense management, invoices, budgeting, and financial reporting

Coordinated meetings and special events for the Executive Team members, including securing venues, tracking RSVPs, catering, audio/visual needs, and local transportation for participants

VARIOUS CLIENTS: Federal Reserve Bank of San Francisco, CBRE, Kaiser Permanente, Concerto Healthcare, CareCredit, and Agendia

Contractor – C-Suite Executive Assistant/Office Manager November 2014 – March 2020

Provided administrative support to Executives: Chief Operating Officers (COO), Chief Executive Officer (CEO), Chief Information Officer (CIO), Chief Financial Officer (CFO), Chief Medical Officer (CMO), Chief Commercial Officer (CCO), Chief of Emergency Medicine, and Executive Vice President of Sales

Managed complex calendars in multiple time zones

Modified organizational charts, distribution lists and compiled information as necessary

Managed logistics for the executive’s meetings, created agendas, meeting minutes, and followed up on action items

Proactively communicated deadlines and navigate potential conflicts for the executives

Prepared memos, emails, reports, PowerPoint presentations, and other documents

Made complex travel arrangements, including itineraries, lodging, flights, and ground transportation

Responsible for expense management, invoices, budgeting, and financial reporting

Coordinated meetings and special events for the Executive Team members, including securing venues, tracking RSVPs, catering, audio/visual needs, and local transportation for participants

MASHCOLE PROPERTY MANAGEMENT, Newport Beach, CA February 2017 – November 2018

Property Manager

Attracted tenants by advertising vacancies; obtained referrals from current tenants

Communicated with vendors, submitted vendor invoices for payment to Accounts Payable

Negotiated leases and collected security deposits from tenants

Accomplished financial objectives by collecting rents and paying bills

Maintained property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units, and completing repairs

Maintained building systems by contracting for maintenance services and supervising repairs

WILLIS TOWERS WATSON, New York, NY and Irvine, CA April 2007 – June 2014

Executive Assistant - Direct report to Department Head and Private Client CEO

Executive support, including relationship management, assisted in key initiatives, and action items

Managed complex calendars in multiple time zones

Modified organizational charts, distribution lists and compiled information as necessary

Managed logistics for the executive’s meetings, created agendas, meeting minutes, and followed up on action items

Proactively communicated deadlines and navigate potential conflicts for the executives

Prepared memos, emails, reports, PowerPoint presentations, and other documents

Made complex travel arrangements, including itineraries, lodging, flights, and ground transportation

Responsible for expense management, invoices, budgeting, and financial reporting

Coordinated meetings and special events for the Executive Team members, including securing venues, tracking RSVPs, catering, audio/visual needs, and local transportation for participants

CERTIFICATIONS/TRAININGS

Miscellaneous

Notary license and AI workshop

CAPM Prep Course, and Certified Internet Webmaster Program

EDUCATION

CUNY

Bachelor’s degree in business administration (in progress)

Suffolk County Community College

Associate’s degree in business administration

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