Executive Assistant

MISSISSAUGA, ON • **********@*****.*** • 647-***-****

YANIQUE DUNKLEY

Executive Assistant

PROFESSIONAL SUMMARY

An executive assistant with over 18 years of extensive expertise in providing strategic and organizational support to top executives across diverse industries. Demonstrates exceptional skills in schedule management, multitasking, and legal documentation with a keen eye for detail. Known for innovative problem-solving and a collaborative approach, aiming to leverage experience in facilitating executive-level projects and enhancing inter-company communication.

EMPLOYMENT HISTORY

EXECUTIVE ASSISTANT TO THE CEO Mar 2020 - Present

Seramar Corporation Winnipeg, MB

Manage expense processing, maintaining accuracy and financial accountability.

Orchestrated high-level administrative support for CEO, managing complex schedules and facilitating seamless communication across diverse business portfolio.

Streamlined workflows by prioritizing tasks, handling confidential correspondence, and fostering inter-company collaboration, enhancing operational efficiency.

Spearheaded strategic initiatives, prepared comprehensive reports, and organized logistics for executive-level projects across multiple organizations.

Meticulously planned domestic and international travel, prepared detailed itineraries, and served as primary point of contact for internal and external communications.

Efficiently tracked and processed expense reports and invoices, liaising with departments and external vendors to ensure smooth financial operations.

EXECUTIVE ASSISTANT Nov 2018 - Feb 2020

First Capital Realty Inc. (FCR) Toronto, ON

Managed executive calendar, optimizing time for SVP, General Counsel.

Coordinated complex travel arrangements, ensuring seamless logistics.

Facilitated document preparation, enhancing accuracy and efficiency.

Supported budget management, contributing to financial oversight.

Ensured confidentiality, maintaining trust and discretion.

Streamlined executive calendar management, enhancing efficiency and decision-making. Orchestrated complex international travel, ensuring seamless logistics for senior leadership.

Optimized document management systems, significantly reducing processing time. Implemented data-driven approach to budget planning, leading to cost savings.

Facilitated cross-departmental communication, fostering a cohesive work environment. Coordinated high-stakes meetings, ensuring all stakeholders were well-prepared and informed.

Maintained meticulous records and confidentiality, safeguarding sensitive corporate information. Executed precise documentation for legal and regulatory compliance.

Pioneered new administrative processes, boosting overall team productivity. Introduced digital solutions for expense tracking, streamlining financial operations.

ZSA - LEGAL ASSISTANT Jan 2018 - Oct 2018

Royal Bank of Canada (RBC) Toronto, ON

Supported in-house Counsel with proactive administrative tasks, enhancing team efficiency.

Managed complex scheduling, ensuring seamless coordination of meetings and conferences.

Produced and managed legal documents, improving accuracy and compliance.

Facilitated document preparation and review, contributing to regulatory compliance.

Approved timekeeper rates, ensuring accurate billing and financial oversight.

Managed complex calendars for multiple in-house Counsel, orchestrating meetings and teleconferences with precision, enhancing team efficiency.

Streamlined document management processes, including e-filing and scanning, significantly reducing administrative bottlenecks and improving workflow.

Facilitated seamless communication between legal teams by preparing and editing regulatory documents, fostering a cohesive work environment.

Implemented new strategies for expense claim processing and invoice management, optimizing financial procedures and reducing processing time.

Provided crucial administrative support to legal teams, demonstrating adaptability and proactive problem-solving in a fast-paced environment.

ALTISHR - ADMINISTRATIVE ASSISTANT Sep 2017 - Nov 2017 Investment Industry Regulatory Organization of Canada (IIROC) Toronto, ON

Supported Proficiency group with rule proposals and legal documents, ensuring timely completion.

Organized and filtered large data sets, maintaining high accuracy under tight deadlines.

Assisted in editing regulatory documents, enhancing clarity and compliance.

Managed file systems, improving document retrieval efficiency.

Reviewed website updates for correct implementation, ensuring consistency.

Streamlined administrative processes for rule proposals and legal documents, enhancing efficiency and accuracy in regulatory instrument preparation.

Managed complex data sets with precision, meeting tight deadlines while maintaining high standards of accuracy in regulatory documentation.

Supported team efforts in document review and editing, contributing to the refinement of rule amendments and guidance notices.

Implemented improved file management systems, optimizing accessibility and organization of critical regulatory information.

Ensured accurate implementation of website revisions, maintaining integrity of online regulatory content and enhancing user experience. THE MIRILLION GROUP - LEGAL ADMINISTRATIVE ASSISTANT Nov 2016 - Feb 2017 Real Estate Council of Ontario (RECO) Toronto, ON

Supported legal team in managing daily operations and case files.

Drafted legal documents, enhancing communication efficiency.

Organized legal library, improving resource accessibility.

Maintained follow-up systems, ensuring timely legal actions.

Streamlined legal document management, enhancing efficiency in case preparation and hearing processes. Implemented systematic file organization for improved accessibility.

Meticulously prepared Books of Disclosure for hearings, ensuring comprehensive and accurate documentation. Maintained precise follow-up systems for court proceedings and deadlines.

Provided crucial administrative support to Legal Services, facilitating smooth departmental operations. Managed day-to-day workflow, enhancing team productivity.

Developed and implemented a sign-out policy for the Legal Library, optimizing resource management. Utilized RECONet for efficient registrant information retrieval.

Fostered interdepartmental cooperation by providing clerical support to Inspections and Investigations. Drafted diverse legal correspondence, supporting Legal Counsel.

Spearheaded legal document management, enhancing case preparation efficiency. Implemented systematic file organization, improving accessibility and streamlining operations.

LEGAL ANALYST, INDEPENDENT CONTRACTOR Mar 2013 - Jul 2016 Thomson Reuters Canada Limited, (“Carswell”) Toronto, ON

Summarized key terms of credit agreements for online database, enhancing lawyer reference tools.

Coordinated weekly training sessions with lawyers, improving data accuracy and team skills.

Extracted and input deal metrics from SEDAR files, ensuring precise legal documentation.

Analyzed complex M&A documents, identifying crucial details for client and legal reference.

Facilitated comprehensive data entry, supporting the development of a reliable finance resource.

Analyzed complex M&A documentation, extracting key deal metrics for What's Market Finance database. Streamlined data entry process, enhancing efficiency for legal professionals.

Meticulously summarized credit agreements, ensuring accuracy in capturing crucial terms. Implemented rigorous quality control measures, minimizing errors in data processing.

Coordinated weekly training sessions with legal experts, fostering knowledge exchange. Actively contributed to team discussions, enhancing collective understanding of complex legal concepts.

Developed improved templates for data extraction, streamlining workflow for M&A deals. Proposed enhancements to database structure, facilitating more intuitive information retrieval.

Consistently met tight deadlines for deal summaries, ensuring timely updates to the online database. Received commendation for maintaining high accuracy while increasing productivity.

Analyzed complex M&A documents, extracting key deal metrics for database. Streamlined data entry process, enhancing efficiency for legal professionals.

THE MIRILLION GROUP - EXECUTIVE LEGAL ASSISTANT, TO THE VICE PRESIDENT, LEGAL AND GENERAL COUNSEL Mar 2012 - Mar 2013

Enirgi Group Corporation Toronto, ON

Edited business documents for accuracy, ensuring compliance with corporate standards.

Managed corporate Minute Books, securing timely approval and adherence to policies.

Coordinated materials for Board meetings, enhancing organizational efficiency.

Developed organizational charts using Visio, improving clarity of company structure.

Handled office logistics, optimizing resource allocation and supporting executive needs.

Streamlined corporate governance processes, ensuring meticulous maintenance of minute books for multiple entities and strict adherence to company policies.

Orchestrated seamless board meetings and conferences by efficiently collating materials and coordinating logistics, fostering effective communication.

Crafted precise organizational charts using Microsoft Visio, enhancing clarity in corporate structure for Enirgi and Ivernia.

Managed comprehensive office operations, from supply procurement to liaison with property management, ensuring a productive work environment.

Coordinated complex international travel itineraries for executives, optimizing schedules and resources to support high-level business operations.

Streamlined corporate governance processes, ensuring meticulous maintenance of minute books and strict adherence to policies for multiple entities.

PERSONAL ASSISTANT TO THE CEO & EXECUTIVE LEGAL ASSISTANT May 2007 - Jun 2011 Gabriel Resources Ltd. Toronto, ON

Supported Deputy General Counsel, managed global Board communications, ensured meeting success.

Coordinated Board meetings, streamlined document filing on SEDAR, TSX, and SEDI.

Facilitated immigration processes, enhanced corporate compliance, improved investor relations.

Managed legal documents, liaised with regulatory bodies, optimized administrative efficiency.

Created virtual data room, maintained corporate documents, supported executive decision-making.

Orchestrated global board communications, managed regulatory filings, and streamlined corporate governance processes, enhancing operational efficiency.

Facilitated international work permit processes and maintained secure virtual data rooms, ensuring compliance and supporting strategic initiatives.

Coordinated high-level meetings and managed complex logistics, driving seamless execution of board activities across multiple time zones.

Oversaw critical financial and regulatory filings, maintaining impeccable accuracy and timeliness in submissions to SEDAR, TSX, and SEDI.

Liaised with stock exchanges, immigration authorities, and transfer agents, fostering strong relationships to expedite administrative processes.

EDUCATION

IMMIGRATION CONSULTANT Dec 2007

Humber College Toronto, ON

Courses: Administrative Tribunals, Professional Conduct: Authorized Practice and Ethics for Immigration, Business Planning for Immigration, Immigration and Refugee Law Procedure, Workplace Writing Skills COURT AND TRIBUNAL AGENT Apr 2005

Humber College Toronto, ON

Courses: Business and Civil Law, Small Claims Court Procedure and Practice, Mediation and Arbitration: Alternative Dispute Resolution, Legal Research and Evidence Advocacy, Consumer Rights, Conveyance and Title Searching, Search and Collection Procedure.

TECHNICAL SKILLS

Proficiency in MS Office Suite: Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Zoom, Serengeti, EIP (Enterprise Imaging Platform), Diligent, SEDI, SEDAR and TSX SecureFile

• Statistics software: Workshare, OneStream Cloud PROD, Visio, Lighthouse, LIVEDGAR, Business Law Advisor, Canadian Info Hub, RECONet, iManage and Concur

SKILLS

Strategic planning, Problem solving, Customer service, Organizational skills, Team player, Administrative Support, Schedule management, Travel coordination, Communication, Document preparation, Expense management, Confidentiality, Data analysis, File management, Legal documentation, Research, Time management, Multitasking, Interpersonal skills, Attention to detail, Analytical thinking. LINKS

LinkedIn: ca.linkedin.com.

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