Operations Manager Marine

Curriculum Vitae

Viju Vijayan Pillai

Mob: (+**4): 33886766

Email: **********.*@*****.***:

Doha - Qatar

Career Objective: To make a positive contribution of my knowledge & skills towards benefit & growth of my organization and attain high but achievable goals.

Career Summary: More than Twenty Five Years of experience in various positions. Worked as Marine Consultant, Marine Manger, DPA, Operations Manager, Crewing Manager, Marine and Logistic Coordinator. Well experienced in Management of Offshore Vessels, Barges & Rigs. Marine logistics jobs in mechanical constructions including extensive offshore experience on RIG & Oil production Platforms. Good knowledge about ISM implementation on vessels and office, Flag and Class requirements, Vessel and office Audits, Maritime laws, Qatar Labor Law, and other local and international rules and industry standards.

Areas of Expertise Personal Skills

Effective implementation of ISM

Ensure safe operation of all vessels

Leadership & Relationship building

Resourcing & Talent planning

IMO, SOLAS, MLC & STCW Codes

Shipboard terms and ship requirements

HR & Crewing budget preparation

Shipping Agency / local rules

Negotiation skills with service providers

Offshore / Onshore Logistic control

Marine Certification and Document Control

Report Preparation & Presentation

Office Management & Procedure

Time Management

Strong organizational, administrative, and analytical skills.

Flexible and approachable

Produce consistently accurate work even under pressure.

Maintain Confidentiality

Proactive and assertive

Teamwork & Dealing with Grey

Potential outlook

Multitask managing

Conflict Management & problem Solving

Familiar with Flag State requirements of Marshall Islands, Cayman Islands, St. Vincent & Grenadines, Singapore (MPA), Vanuatu, Cyprus, Panama, UAE & Qatar.

Work Experience:

April 2019 – Till Date: Marine Consultant & Crew Coordinator, First Oil and Gas Services

Reports to CEO

Supervise all crew activities of the fleet, plan & schedule officers crew change

Monitoring the SMS and reporting to the position if remedial action or changes to the system are needed.

Overall control of crew and material supply logistics

Ensure that all copies of statutory, SOLAS and equipment certificates (life rafts, compasses, etc) are up to date, properly maintained and documented.

Prepare Vessel Dry-dock budget, manage expense and supervise the job completion in the stipulated timeline.

Source and manage crewing and operations of Research Vessel Janan

Sourcing suitable personnel for the shortfall / vacant positions, interview and complete recruitments

Responsible for expatriate visa, housing, car lease, insurance, logistics etc.

Nov 2017 – Feb 2019: Marine Base Manager & DPA in Seaworks W.L.L.

Reports to MD.

Review & implementation of SMS, SSP, GMP, SEEMP

Obtained DoC for the new ship management company

Obtained SMC and ISSC for new ships in the fleet

Monitoring the SMS and reporting to the position if remedial action or changes to the system are needed.

Monitoring the safety and pollution prevention aspects of each vessel in the fleet;

Ensuring that adequate resources and shore- based support are applied, as and when required

Perform evaluation for dry-docking, repair quotes and selection of shipyards for repair works, ship maintenance etc

Attend to vessel dry docking, repairs and survey when required and determine repair specifications for dry docking and maintenance.

Identify and source for technical and operational supplies required for the vessels; ensure rates are most economical.

Source and manage Crewing of vessels

Appointing internal auditors; and training internal auditors.

Drawing up the year’s audit schedule.

liaising with external auditors for office and vessel audits.

Conduct office / vessel audits to ensure the system and documentation is followed according to IMS/ ISM/ SMS/ ISPS.

Feb 2014 – Sep 2017: Rig Administrator in COSL Drilling Pan Pacific,

Reports to Rig Managers

Set up the company’s first office in Qatar

Sourcing suitable personnel for the shortfall / vacant positions, interview and complete recruitments

Responsible for expatriate visa, housing, car lease, insurance, logistics etc.

Responsible for the IMS office documentation, ensure compliance as per relevant ISO standards

Identify and propose new training for office staff

Prepare monthly & yearly reports, submit to Singapore HQ

Prepare Yearly budget for Qatar HR & Admin departments

Yearly assessment on benefits and compensations and propose variations based on the industry / market variations

Prepare monthly timesheet, review payroll

Ensure compliance with HR & Admin Policies & procedure

Coordinate with local authorities & agents for Rig importation / exportation and its tax and legal matters

Third party service contract negotiations and finalization

Supervise HR, Admin, & other clerical staff.

Circulate and ensure new company policies implemented

Jan 2011 - Aug 2013: Asst. Crewing Manager in Topaz Marine, Doha - Qatar.

Reports to Operations Manager

Manage and control of all crewing activities of the Fleet. Plan & schedule officers’ crew change.

Client meetings and discussion related to Operations and Crewing.

Fixing KPI for the Department and ensure its adherence.

Prepare Annual Budget for the Department and successfully control the allocated budget for each division (Marine & Construction Crew).

Professionally manage Offshore Logistics including Soliciting, recruitment of qualified, trained and suitable crew for offshore construction vessels with short notice.

Strict Compliance and adherence with Government, Class & Statutory requirements.

Directly Liaise with worldwide Manning Agencies, Immigration & Port Authorities in MENA, UK, USA etc.

Propose suggestions and recommendations for cost optimization, Quality improvement, Safety and crew training.

Verifying and finalizing tender documents related to crewing and logistics.

Lead, supervise and assist the team of Crew Administrators and logistic officers

Jun 2003 – Jan 2011: Crewing Section Head in Halul Offshore Services Co,

Reports to Fleet Manager

Supervise all crew activities of the fleet, plan & schedule officers crew change.

Manage Logistics, Soliciting, Recruitment & enhanced training of qualified and suitable crew for offshore and construction vessels.

Ensure Compliance with Government, Class & Statutory requirements.

Liaise with worldwide Manning Agencies, Immigration & Port Authorities

Arrange Helicopter booking, flight tickets and necessary hotel accommodations

Actively involved in tender preparations.

Arrange crew transfers, process all necessary documentation and requests, leave schedules, contracts, and maintain personnel files.

Evaluate crew claims and attend to crew medical requirements.

Lead, supervise and assist all other Crew Administrators.

October 2001 to May 03: Mansal Offshore Q.S.C., Doha, Qatar as Marine Personnel Officer in HR Dept. at Head Office.

June 2001 to October 2001: NFGP-NGL-4 Mechanical works at NGL Plant as Site Administration Officer cum Planning Assistant.

March 2001 to October 2001: Qatar Gas shutdown at Ras Laffan as Shutdown Site Administration Officer, mob, de-mob of more than 700 crew for shut down

May 1999 to Feb.2001: MECO (Mannai Engineering Co.) Doha, Qatar as a Site Administrator cum Stores Officer in City Centre Qatar Stage – 1 project, started from site set up to completion of project

May 1998 to May 1999: Mecon (Mid East Constructors Ltd.) Doha, Qatar as a “Doc. Controller cum Office Administrator” in Quality Control Dept. for their various projects.

Professional Certifications

Designated Person Ashore

Company Security Officer

ISM / ISPS / MLC Internal Auditor

Academic Qualifications

Bachelor of Commerce – Cost Accountancy – from Kerala University in 1995.

Technical Qualifications

Diploma in Computer Application - National Institute of Computer Technology in 1997.

Other Trainings

Tropical Basic Offshore Safety Induction & Emergency Training

Risk Assessment and Accident investigation

Fast Rescue Boat

Search and Rescue

Permit to Work Training

Merits

Awarded National Cadet Corps ‘B’ Certificate in 1991.

Computer Literacy in Advanced Windows, Internet Applications, JDE and DCM.

Personal Information

Full Name : VIJU VIJAYAN PILLAI

Date of Birth : May 31, 1974

Civil Status : Married + 2 Children (18 and 16 years old)

Language Known : English, Malayalam, Hindi and Tamil.

Driving License : Valid Qatar Driving License for Bike & Car

Visa Status : RP valid till 1 May 2025 (Renewable).

References : Available on request

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