Project Coordinator Accounting
Resume:
LEAH HARBERT
Career Summary Seeking a challenging environment to continue my professional development while maximizing value to my employer.
Experience Lead Administrative Assistant – 11/2022 – Present Professional Service Industries, San Antonio, TX
Prepare and process all AP & AR for the SA office.
Assist Project Managers with executing contracts and obtaining COI’s.
Process: end-of-the-month allocations, expense reports, project billing, change orders
Created a database for tracking processed invoices.
Assist with onboarding all new hires with I-9 verification, password setup, new phone allocation.
Place all supply orders for office.
Construction Project Coordinator – 1/2022 – 11/2022 Catamount Constructors Inc., San Antonio, TX
Assist Project Managers & Project Engineers in setting up, maintaining and closing out projects in accounting systems.
Monitor, receive and post Subcontractor compliance, authorize payment release and prepare waivers for checks to be issued.
Provides daily administrative support for the project team by maintaining open communication and prioritizing workflow with multiple projects as well as performing proper due diligence including but not limited to, verification of approvals and required lien releases.
Build and issue via DocuSign Work Authorizations, Professional Service Agreements and Purchase Orders in Procore, along with managing filed preliminary notices from sub-contractors including sub-tiers.
Assist project managers with pay applications, SDI enrollments, outstanding mechanic liens, certificate accuracy, attend meetings and identify potential challenges or inaccuracies.
Assistant Project Accountant – 12/2019 – 10/2021
Skanska USA Building, San Antonio, TX
Certified payroll for numerous subcontractors on multiple San Antonio projects.
Prepared and executed all San Antonio contracts for each subcontractor pertaining to its respectable project.
Processed: check requests, end of month allocations, expense reports, new project setups, change orders, owner billings/pay apps.
Created cost codes and budge codes for multiple phases on each assigned project.
Responsible for onboarding all new hires with the accounting departments expectations and policies and procedures.
Customer Care Representative – 03/2018 – 10/2019
Clear Design, San Antonio, TX
Responsible for order entry accuracy of dealer purchase order, cost and finish verifications along with timely scheduled deliveries.
Solely managed all incoming orders and was the first to correspond with customers and dealers.
LEAH HARBERT
Helped spearhead and implement the customer service net promoter score and customer service relationship survey.
License Associate – 07/2017 – 03/2018
CST / Circle K San Antonio, TX
Managed numerous reports to resolve any issues pertaining to license and permits along with submitting renewals and investigating missing licenses.
Maintained all assigned zone stores in compliance with all licenses, permits, inspections and violation reductions.
Collected and recorded data for new construction sites while simultaneously applying gathered data to submit applications for all required license and permits for new constructions.
Main POC for assigned zones Circle K personnel and vendors regarding license, permits, inspections and violation findings.
Project Coordinator – 04/2016 – 06/2017
Texas Wilson Office Furniture, San Antonio, TX
Created and executed customer & Steelcase orders, as well as vendor purchase orders for furniture sales, replacement parts, service work and warranties.
Responsible for accuracy of order entry, purchase order acknowledgements, cost verifications, timely delivery schedules & time sheet tabulations.
Main POC for customers and vendors regarding order details, scheduling conflicts or discrepancies in billing or specifications. Office Manager – 11/2014 – 03/2016
Leader’s Casual Furniture, Largo, FL
Involved in administration of accounts payable and accounts receivable.
Coordinated deliveries between multiple locations to reduce delivery costs.
Provided superior administrative support while maintaining my managerial duties in a high volume environment while demonstrating patience with can do attitude.
Managed the data entry and invoicing for the Wholesale department. Executive Assistant – 11/2010 – 10/2013
CI Group, St. Petersburg, FL
Managed office of 25 employees for a $20M entity by directing all administrative and project-support efforts.
Conducted in-depth business-development research and complied results for review by management.
Supported both the President and CEO directly day to day.
Prepared biweekly time, expense, and travel reports. Managed data entry of invoicing and billing processes.
Education North Dallas Radiology Technical School, Dallas, TX 1/2003 – 3/2003
Radiology Technician Certificate
St. Philips Community College, San Antonio, TX
8/2000 – 6/2002
Credits completed towards Associates of Arts degree LEAH HARBERT
Marshall High School, San Antonio, TX
8/1995 – 12/1999
High School Diploma
Varsity Volleyball, Varsity Tennis
Military Able Seaman, Cheboygan, MI
4/2006 – 2/2007
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