CONTACT
Cell: 281-***-****
***********@*******.***
EDUCATION
Milby Sr. High School
Burnett Computer Training
1985
LANGUAGES
English
Spanish
HOBBIES
Spending time with my family
Relaxing and enjoying a nice meal
Assisting families find their dream home
MEMBERSHIPS / AFFLIATIONS
United Way Committee
Employee Club Committee
Safety Campaign Committee
International Women’s Day
Conecta (networking)
Houston Association of Realtors (HAR)
Texas Real Estate Commission (TREC)
Texas Association of Realtors (TAR)
Austin Association of Realtors
State of Texas Notary, expires 01/25/2026
AREAS OF EXPERTISE /
SPECIALIST & TECHNICAL
SKILLS
Executive / Personal Assistant
Office Manager, Facilities, Floorplan
Entry Level - Marketing
Communication
Expense reporting
Organization
Team Building
Conference / Catering
Microsoft TEAMS / Zoom
Multi-task ability
Time Management
Liquid Office (Invoicing)
Microsoft Office
Adobe
Document / Specification Conversion
Travel Arrangements (Concur / BCD)
SharePoint
Problem Solving
Bluebeam
Leadership
New Project Start-up
Jacobs Project Information (database)
Part-time Realtor, weekend
Flexibility to work outside normal hours
AWARDS / HONOURS
2007, 2008, & 2009
Shining Star Certificate
2009, 2015, 2016, 2018 & 2019
Thank You Recognition
BP Texas City Program
Marathon Galveston Bay Refinery Program
2015
Master Builder Award – TCACP Program
2013 - 2017
Certificate of Achievement
2015, 2017
Value Plus Certificates – Cost savings
2015 - 2017
United Way Campaign, volunteer
2020 & 2021
Thank You Recognition – New Normal Task
Force / COVID 19
2022
Employee SPOT Award(s)
2023, 2024
Worley employee recognition /
Appreciation Program
SENIOR EXECUTIVE ASSISTANT
PROFILE / SUMMARY
With over 30 years of experience in the engineering, petrochemical, and steel industries, Ms. Araujo is a dynamic self-starter known for her excellent communication and robust organizational skills. She excels in advanced administrative functions, providing comprehensive support to executive leadership teams. Ms. Araujo is adept at discreetly handling confidential matters, prioritizing tasks, and consistently following through on assignments with minimal supervision. As an outstanding team player, she thrives in meeting crucial deadlines under extreme pressure and welcomes new challenges. Ms. Araujo is well-versed in business etiquette, consistently delivering professional, high-quality results. Her ability to coordinate and prioritize the needs of both internal and external stakeholders sets her apart. Functioning as a leader, Ms. Araujo has successfully led other administrative assistants, conducting monthly meetings and mentoring team members under her supervision. Her background showcases a strong work ethic, exceptional time management, technical competency, leadership, and communication skills.
With a proven track record, Ms. Araujo is poised to be a valuable asset to any team, bringing a wealth of experience and a commitment to excellence.
Part-time Realtor on weekends, Texas. Familiar with MLS, templates, DocuSign, Matrix, Listing agreements, showings, title company, etc.
State of Texas notary, February 2022, expiring January 2026 WORK EXPERIENCE
Worley, Houston, Texas, July 2006 – present
Project Administrative Assistant, August 2023 – present
Senior Executive Assistant, July 2020 – August 2023
Lead Program Administrative Assistant, July 2006 – July 2020 S & B Engineers and Constructors, Ltd., Houston, Texas, 1990 – May 2002
Project Secretary / Client Secretary
LUISA ARAUJO
Luisa Araujo
Senior Executive Assistant / Project Administrative Assistant / Office Manager 2 P a g e
Project Administrative Assistant, ExxonMobil CHESS Project, Houston, Texas, August 2023 – present ExxonMobil China Investment Company, Ltd. (ExxonMobil) has requested Worley to provide Engineering Services for the development of a Process Design package (PDP) for the POE Unit of their CHESS Project. Supporting project manager, in-house clients, and the project team which includes over 100 members. Responsibilities include day-to-day administrative support such as transmittal of documents to ExxonMobil via SharePoint, onboarding new team members, managing calendars, coordinating TEAMS and ZOOM meetings, arranging travel, processing expense reports and invoices, preparing agendas, setting up office spaces and floor plans, organizing catering, formatting documents, planning office events, and handling IT requests for hardware and software. Additionally, responsible for ordering office supplies and miscellaneous items, including office equipment, beverages, and supplies for project events. Training rooms set-ups, audit expense reports and coordinating visitor requests. Hybrid schedule, in-office and home office. Also currently serving as an event coordinator, marketing assistant, and volunteer with Worley employee networks. In this role, participate in various employee network initiatives and provide support as an entry-level marketing assistant. Handle administrative tasks as requested, assist the marketing team, and help with organizing promotional events and campaigns. Recently, I contributed to the GASTECH 2024 Exhibition and Conference held in Houston, Texas, September 17th to 20th. Sr. Executive Assistant, Operations, Houston, Texas, July 2020 – August 2023 Supporting the US Gulf Coast President (part-time basis) fully support the Houston office, leadership team and assisting group presidents, SVPs, and global employees. Assist with calendar management, TEAMS, travel, submit and audit expense reports, invoicing, agendas, proposals, office space set-ups, floorplans, business lunches, conferences, formatting documents, training rooms, workshops, team building events, networking events, office events, IT requests including hardware & software. Create/edit organizational charts.
Ordering of office supplies, miscellaneous items including but not limited to office equipment, soft drinks, water, items for company events, etc. Coordinate conference rooms and Digital Lab scheduling. Support several SVPs, Operations and Regional Directors. On occasion supporting stakeholders up to the “C” Suite Level. Daily calendar schedule, meetings created, edit, attend daily TEAMS / Zoom meetings, monthly reporting. Draft agendas, take meeting minutes, action items, and follow-up as required.
• Event planning and organization of meetings and workshops across time-zones, for internal and external stakeholders, recording and distribution of meeting agendas and minutes.
• Prepare material for meetings including reports, research papers and correspondence following the Standards for quality, branding, format, and style.
• Organization of complex travel plans, scheduling flights, accommodation, transfers, and meeting arrangements while adhering to Worley risk and safety management processes.
• Liaise & develop strong working relationships with key internal & external stakeholders across the entire Worley business.
• Expense management and reconciliation.
• Support Monthly Board Reporting
• Weekly Top Newsworthy Items reporting, Americas Central Region / US Gulf Coast Personal and business calendar management: scheduling and coordinating appointments as necessary. Proactively monitor SVPs calendars to identify any potential conflicts and ensure they are maximizing their time. Manage Outlook mailbox. This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by SVP, Operations. Approve timesheets, expense reports, promotions, (as delegated) and send daily reminders/updates to the team. Make necessary domestic and international travel arrangements as requested. Including car rental and hotel stay. Create Surveys, superb written and verbal communication skills, as well detail oriented. Coordinate the team’s complex and ever-changing calendars. Conduct elaborate research and compile findings for presentations. Manage correspondence and executive communication, special projects on as as-needed basis. Handle sensitive topics, conversations, and confidential information.
Luisa Araujo
Senior Executive Assistant / Project Administrative Assistant / Office Manager 3 P a g e
Order and set-up catering needs, company functions, social events, happy hour functions, restaurant reservations, luncheons/team building and any requested tasks for pick up or delivery. Coordinate office moves, IT equipment, submit IT requests and reserve Conference Rooms as needed.
Lead Program Administrative Assistant, Marathon Petroleum Company, Houston, Texas, 2018 – July 2020 Currently working from home due to the Covid 19 pandemic. Daily and weekly updating the project team. Utilizing Microsoft TEAMS for meetings, tasks, updating files and creation of new teams/groups. Continue onboarding new project team members. Support various Project Managers, Project Engineers, in-house clients, and all discipline leads. Project team consists of 90 folks. Set- up new projects as well as onboarding of project team members, which include drug screening scheduling, background checks, key fob requests and scheduling of all safety training for office personnel. Update/create weekly, monthly, or recurring meetings for the project team. Coordinate Client meetings at the refinery site in Texas City. Assist with PowerPoint presentations and compiling monthly reports. Issue documents in JPI as requested. Creation and distribution of project notes.
Make all necessary arrangements for catered lunches, coordinate safety celebrations, team building sessions and appreciation luncheons at both Worley facility and Texas City refinery. Utilize SharePoint site for uploading action items, project calendars, client documents. Submit safety, catering, and miscellaneous invoices in Liquid Office. Order all office supplies for project teams. Responsible for all rental vehicles assigned to the program (maintenance / registration/billable). Oversee project admin team and training of new admin assistants on program.
Update project team floor plan as necessary. Order necessary Safety supplies/equipment (PPE, H2S monitors, radios, etc.). Ensure docs conform to Worley and Client standards. Responsibilities also include company vehicles currently stationed at refinery in Texas City. This would include maintenance, billing, recalls, registrations, inspections, and any safety issues that may arise. Other responsibilities consist of creation of new projects’ organizational charts, project roster, and agendas. Handle travel arrangements, passports, visa, for Worley Houston office and submit expense reports for Project Managers. Project requires extensive interaction with lead disciplines, project management, and in-house Clients as well as Clients stationed at the Galveston Bay Refinery in Texas City.
Limetree Bay Refinery Project, BP Company, Lead Project Administrative Assistant, Houston, Texas, 2017 – 2018 Development of work, and an investment quality estimate to support board funding of a $1Billion project. Jacobs scope included review of refinery units to identify which ones were most suitable for the intended purpose, and then development of basic scope of work elements to support the TIC estimate. Set-up new project, onboarding of all project team members. Schedule weekly meetings, Interactive Planning Sessions, Client meetings, and make all necessary arrangements for catered lunches. Creation and distribution of project notes via SharePoint site.
Other responsibilities consist of creating the project organizational chart, project roster, and agendas. Handle travel arrangements for both Jacobs’ Houston and Baton Rouge office and submit expense reports for team members. Project requires extensive interaction with lead disciplines, project management, and in-house Clients as well as Clients stationed at St. Croix, US Virgin Islands site. ExxonMobil Yosemite Project, Lead Project Administrative Assistant, Houston, Texas, 2017 – 2017 ExxonMobil is moving forward a study to develop a green field multi-billion-dollar chemical complex, comprising an Ethane Cracker, MEG and 2 Polyethylene Derivative units. The complex is to be located on the US Gulf Coast with access to deep water port/docking facilities via a short Heavy Haul Road. Assisted with all projects typing, formatting, revising and safeguarding project documents. Onboarding of project folks. Scheduled meetings and planned for catered lunches and/or celebrations. Creation and distribution of project notes via SharePoint site. Made necessary travel arrangements both domestic and international for team members. Submittal of catering invoices via Liquid Office.
Core responsibilities include:
Typing, formatting, revising and safeguarding project documents Ensure all documents conform to Jacobs and client standards Facilitate smooth flow of documents requiring approval signatures Luisa Araujo
Senior Executive Assistant / Project Administrative Assistant / Office Manager 4 P a g e
Employee development including daily on the job coaching Attend project / department meetings as requested
Maintaining on-line and hard copy filing systems for project documents in JPI TCACP Program, Marathon Petroleum Company, Lead Program Administrative Assistant, Texas City, Texas, 2013 – 2017 Projects include upgrade of the SIS systems in the refinery per OSHA mandates and DCS upgrades in most of the process units. As lead responsibilities included overseeing several project admins on multiple projects. Required extensive interaction with lead disciplines, project management and several in-house Clients. Core responsibilities include:
Organize catering for meetings and performing pre / post-meeting functions
Organize onsite and offsite safety celebrations / team building sessions / appreciation luncheons / committee sponsored celebrations
Travel arrangements for program personnel
Visa/Passport, invitation letters, international travel
Prioritizing workload, working independently, multitasking
Providing quality “self-check” of documents produced
Distribution of project materials, mail, etc.
Assisting other Administrators in overload situations
Photocopying as required
Records maintenance
Communicate effectively, both orally and in writing
Maintain calendars and schedule appointments
Assemble monthly reports
Requesting access and rights for team members and clients to project directories and JPI
Creating and maintaining the Project Roster and Distribution Matrix
Maintain safety records for project team
Conduct monthly safety walk-thru
Request special equipment for meetings
Schedule safety training requirements for all program personnel, including drug testing, and background checks
Onboarding new office employees
Destaffing office employees
Maintain company vehicles
Support in-house and visiting Clients (Marathon/Emerson)
Order all office supplies
Responsible for expensing all catered invoices and miscellaneous purchases for the program
Create Marathon User Accounts/resetting passwords
Monthly Safety walk-thru
Building responsibilities include but not limited to, maintaining of all Xerox machines, breakrooms, appliances (refrigerators
/microwaves), stocking of supplies in breakrooms, water leaks, badge access cards, AC issues, parking issues, and fire drills.
Office equipment/furniture placement, including phones, conference room equipment.
Approve invoices in Liquid Office
Update/maintain floorplans and team project roster BP Asset Integrity Program, BP, Lead Program Administrative Assistant, Houston, Texas, 2010 - 2013 Develop and facilitate technical reviews of approximately 31 department policies and procedures identified by the Asset Integrity Department (excluding the Protective Systems Department which is supported by a separate project). This will include development of a QA/QC manual for electrical equipment. Handled all administrative duties for the project, as well as assist the Project Manager and Project Engineers with daily assignments and requests.
Luisa Araujo
Senior Executive Assistant / Project Administrative Assistant / Office Manager 5 P a g e
Issue and post Bi-Monthly and Bi-Weekly Reports, Project Notes, Transmittals, and miscellaneous project related documents.
Gather and create PDF documents of all weekly reports for both Asset Integrity and Knowledge Management projects
Update monthly vacation calendar
Submit relocation forms
Assist with creating weekly agenda for project meeting on Mondays’, participate with WebEx meeting.
Compile and post all SORs and SPAs
Ensure all new employees are equipped with the necessary equipment at their assigned workstation (this includes submitting all necessary requests for login’s, access to network and other programs as required)
Assign iLink tokens thru the BP help center
Submit Jacobs work orders and help tickets as requested for any number of issues
Type, copy, distribute, fax, and scanning of project documents as necessary
Assemble books/binders, or any special requests as needed by the project personnel
Create Slide Presentations as needed or requested by Project Personnel
Schedule meetings through Microsoft Outlook as needed and send Meeting Notices
Create WebEx meetings
Post in JPI, LOA’s, CAF’s, Job Notes, Estimates, etc. as needed by the Project Engineers or Cost
Update the action item list in SharePoint website Kurland Drive Office (KDO), Office/Building Facilities Administrator, Worley, Houston, Texas, 2010 -2013
Support IT department whenever necessary POC
Deactivate BP User ID, iLink token accounts and such
Follow-up on requests from our Building Management group
Assist all Project Managers and Projects Engineers / Lead disciplines with project requests (and/or all office personnel stationed at the KDO)
Maintain building at the Jacobs Kurland Drive Office including, but not limited to:
Grant access to the KDO facility
Point of contact at the KDO, interact with Rogerdale, TCO, BAO, personnel
Schedule conference rooms
Assist with safety walk-thru (follow-up with any safety violations and ensure all issues are resolved)
Update and post the following, Kurland Building Fire/Life Safety Information, KDO – Office Health, Safety, & Environment Plan, BPTC Projects Group – HASAP (Hazard Assessment Safety Action Plan), BPTC Projects Group Refinery Access - HSE Process
Fire Evacuation, Parking Lot Layout, Fire Extinguishers, First Aid, etc. update, post, and distribute
Maintain water and coffee delivery
Maintain Safety Posters at KDO
Clean whiteboards in all 4 conference rooms
Issues with the building (lights out, doors not closing, appliances, all vending machines, AC, etc.)
Assign Parking Permits (when necessary)
Request for overtime AC on weekend
Order and set up lunch and breakfast when necessary.
Organize celebrations, milestone functions, project related gatherings and team building functions.
Maintain/Stock office supply room
Order paper and toner for plotter
Inventory of furniture and equipment at the KDO
Update and maintain KDO floorplan and Roster
Maintain breakrooms (stock with hand soap, dish soap, paper towels, etc.)
Maintain Recycled Paper Bins and aluminum cans bin
Clean office stations when vacated (and disinfect)
Assist with Safety Meeting (the 2nd Tuesday of every month at 8:00 a.m.) and Safety Representative (setting up conference rooms with chairs and rearranging if necessary)
Assist KDO Office Manager
Update toolbox meetings attendee list in SharePoint
Maintain copy machines, stock paper copy
Assign telephone equipment for all employees
Mail / Delivery & pick-up Schedule – 12:30 a.m. (Mon – Thurs) Luisa Araujo
Senior Executive Assistant / Project Administrative Assistant / Office Manager 6 P a g e
Submit loading dock request to building management
Clean and stock printer stations
PM Realty Group (building management team) update emergency contact / disabled list
Coordinate yearly fire safety session and fire drill LyondellBasell Program, Lead Program Administrative Assistant, Houston, Texas, 2009 – 2010 Include compiling and issuing LBI Capital Projects Monthly Report (also known as the Leadership Meeting Package) as well as the Monthly Safety Report; maintain the Organizational Chart and Roster, Lyondell Contacts on Jacobs Outlook, Jacobs Contacts on Lyondell Outlook; gather information for Cost Meeting, reserve conference rooms, and arrange for breakfast/lunches, rental cars, and long-distance travel plans; compile and issue weekly Labor Reports (Microsoft Access). As well as gather invoicing back-up (Scorecards and JE Value Plus Ideas) for monthly OPR / WPR (Worley Project Reporting) and Admin review meetings; assist all in-house Clients as well as support all Alliance personnel; arrange monthly general meetings which include Recognition Awards, Safety, and any General Discussion meetings. Also audit Expense Reports and ensure Travel Authorizations are in compliance with contract; arrange Safety Training for Alliance personnel, Electronic and Hardcopy Storage of Safe Plan of Actions, Coordinate Floor Space, Setup new jobs in “W” drive and JPI,
“Go-To” person – Answer Questions – Take Care of Problems, Arrange Access Rights (Floor and Computer). Order all office supplies and any hardware or software for computers as requested; login and issuance of Project Notes, Transmittals, formal Letters, Engineering Standards and Procedures updates (electronically). Assist other admins as needed; set-up new job files once PWRs are approved; participate with Project Closeout, box-up, archiving and CD Burning; gather and distribute documents for Formal Estimate Review Meetings. Arrange for Client picture badges. Alliance Project, BP, Project Administrative Assistant, Worley, Texas City, Texas, 2006 - 2009 Handled all administrative duties for the project, (expense reports, travel arrangements, and cash advance requests) as well as assist the Project Manager with daily assignments and requests; typed all correspondence, filing, faxing, scanning, copy, and posting of electronic files on the Jacobs Project Information System (JPI); assisted new employees with setting-up their login, email, submitting help tickets through the BP iHelp system and coordinated any relocations to other facilities; assembled books/binders; create slide presentations or any special requests as needed by project personnel; compiled all necessary documents for the monthly Jacobs’ OPR Report; attended meetings per Project Manager’s request; scheduled meetings through Microsoft Outlook as needed and send Meeting Notices; issued Transmittals for the Letters of Authorization (LOAs), Job Notes, Estimates, etc. as needed by the Project Engineers; distribution of RFIs (Request for Information).
Project Secretary / Client Secretary / Legal Secretary, S & B Engineers and Constructors, Houston, Texas, 1990 – 2002 Assisted on several projects, including Shell Oil, Amoco, Equistar Chemicals and FMC Corporation. Assisted various departments, including Personnel, Accounting, Subcontracts, Insurance, and Sales Department, including the Mailroom, Receptionist and Front Office.
Luisa Araujo, current tasks/role
August 2023 to present
*as-needed
Assisted Marketing
Department with
Gastech Convention held
in Houston, Texas
Worked on ExxonMobil Project(s), assisted with the primary deliverable, the Process Design Package (PDP) for both the PAO & POE Unit. In addition to my responsibilities as a Project Admin Assistant, I assumed a "Project Coordinator" role, supporting all disciplines to ensure the proper packaging of deliverables. This included managing electronic copies of design drawings, specifications, and calculations, as well as maintaining weekly communication with ExxonMobil Aconex. As well as client office set-up, conference rooms, catering, onboarding, update floor plan, moves, badge requests, network drive access, distribution matrix, roster, org chart, travel request, Bluebeam sessions, Master Document Register (MDR), Transmittal log, Create new client Azure account, SharePoint access. Submittal of help tickets, IT questions/support, Guest wi-fi password, weekly ExxonMobil Aconex meeting and weekly toolbox meeting. Update project team with any Rogerdale happenings, building issues, parking garage, etc. Submit Facility requests.
Issue all Worley documents (via SharePoint) to ExxonMobil Attend weekly meeting with ExxonMobil Aconex contact Assist all in-house ExxonMobil clients, printer issues, office supplies, etc. Assisting with new ExxonMobil project (Coastal Plains PDP) * Zoom Meetings, ExxonMobil does not utilize Microsoft TEAMS meetings New Worley templates, answer questions, assist w/creating new reports Assisting Marketing group with logistics, conventions, conferences, company events, etc. Schedule safety training - Houston Area Safety Council Support Venture Global on a part time basis with document conversion * July 2020 - August 2023
Part time support Advisian NEOM Project, Technical Specialist / Admin Assistant….September 2023 - October 2023 Assisted...Houston Leadership team, including SVPs and Global folks….daily ping requests in TEAMS, Calendar assistance, lunch set-up, office request, IT equipment, badge access and expense reporting….workshops, team celebrations, travel, company events, corporate events, marketing, conference set-up after hours etc.
Part time support Outlook calendar, President, Amanda Knost Assist project admins /EAs with questions / support…daily requests / TEAMS pings * Assist w/conference rooms reservation & set-up/training room reservations for office/global and project folks People Networks: Safety Committee, Worley employee club, Graduate connect committee, Early Career / Mid Career Network, Women of Worley
(WoW), Running club, Corporate responsibility, Connecta and KUUMBA. * USGC office events…Ring the Gong, Taco Tuesday, Bundtini day, Popcorn giveaway, etc. Assist with Global workshop set-up as well as project HAZOPS when necessary Pipeline to CEO - workshops, etc.
Facility requests/ training rooms layout/ drinks / issues that may arise with both Tower 1 & 2 / location issues/temperature requests/furniture/ kitchens/breakrooms/ drink set-up, etc. *
State of Texas Notary, January 2022, notarize company documents, lien waivers, monthly invoices etc. for projects & sales * Volunteer for marketing events…Conferences (ECC/OTC etc.) including printing material or setting up event * Digital lab requests / set-up for Global folks
Questions w/Corporate cards, requests or how to *
Resolve printer issues / submit help ticket requests * Coordinate travel / domestic & international / Visas, passports/ travel approvals, etc. Page 1 of 2
Expense management & reconciliation: use of my Worley corporate card for Venture Global expenditures, travel, etc. Ordering of supplies, including company events, water, drinks, snacks, * Create TEAMS sites, attend TEAMS meetings *
Conference Room equipment, ensure folks are set-up for meetings w/the right equipment hardware & software * PPE supplies, coordinate, requests for individuals (Houston & Denver office, and Global folks) Submit invoices for payment *
Submit new requests, Worley store - business cards, giveaways, merchandise, etc. * Create / edit / update floor plan(s) *
Create agendas/PPT for meetings/ meeting minutes/action items * Weekly top Newsworthy items
Assist with set-up DX Lab *
Assisted with Townhall set-up / create / communications team Assist with Directors Report
Create surveys / PowerPoint presentation / org charts Assist with company functions (social events, happy hour) Assist Global Marketing group *
Restaurant reservations, team building, pick up lunches when necessary Coordinate office moves *
Assist Communications - Rana Said
Assist with onboarding
SharePoint site uploading docs, specs, etc. *
Company Celebrations, including holiday lunches / dinners and Lunch & Learns * Previously assisted with Coffee Chats, Hot Desk, Financial reviews, Ignite Events US locations, Rogerdale clean-out, COVID - Houston Building re- entry, Strategy Planning, Monthly Leadership Meeting, Employee of the month, Board Meeting, R3 Recorder/ Admin /training Assisted previous leadership team, Americas Central with Outlook mailbox(es) Marc van den Boom, SVP Operations
New hire set-up, calendar management / proactively monitor calendar / lots of meetings conflicts Travel "agent" both domestic & international flights/hotels/rental cars Expense reporting and conference rooms reservation, IT and Facility issues, Create, follow-up, schedule TEAMS meetings…Schedule interviews HR new hire issues/systems access
Lots of printing material / pre-reads/ excel/contracts/etc., Contracts / CSP / Sales group / Project Directors Scott Winkley, Projects Director
Book all travel, including flights/hotels/rental cars, submit expense reports and reserve conference rooms Page 2 of 2