Accounts Payable General Ledger

MARY ELANA FORD

**** ** **** ** ******** City, OK 73107

Cell: 405-***-**** Email: *****.****@*****.***

SUMMARY

Results-driven Accounting Professional with extensive experience in national and international accounts payable (AP) and accounts receivable (AR) across diverse industries. Proven expertise in account reconciliation, general ledger functions, financial statement preparation, tax reporting, and compliance. Adept at improving operational efficiencies, training personnel, and developing robust accounting policies and procedures. Known for exceptional communication skills and a strong ability to manage vendor and client relations.

PROFESSIONAL EXPERIENCE

Accounting Coordinator

August 2021 – September 2024

Girl Scouts Western Oklahoma

Administrator of company purchasing cards

Monthly reconciliation of purchasing cards

Entering all invoices

Executed necessary reports and processed computerized accounts payable checks along with processing manual checks and ach payments and drafts.

Reclassing payments and other General Ledger accounts for the General Ledger by request, including reclassifying previously made payments and previously reclassifications.

Ensuring requests and supporting documents are complete and valid to meet audit compliance.

Communicated with internal and external parties regarding proper general ledger codes, budget, and vendor relations.

Created and implemented purchasing card procedures and compliance including auditing all transactions. Doing so reduced time by 80%.

Accounts Payable Associate (Contract)

May 2021 –August 2021

Taylor Staffing @ Idex

Matched invoices, receivers, and purchase orders daily, entering over 500 invoices weekly.

Executed necessary reports and processes computerized accounts payable checks along with processing manual checks, foreign drafts, and wire transfers as needed.

Treasury Clerk (Contract)

Sept. 2020 – May 2021

Accel Financial @ Dolese

Responsible for running daily accounts receivable reports

Entering sales for all Ready Mix plants into excel as well as Great Plains

Responsible for balancing the cash sales to the bank deposit daily.

Responsible for applying cash, check, and credit card payments in Great Plains.

Accounts Payable Assistant

March 2020 – Sept. 2020

CACI

Responsible for creating payment vouchers in order to process payments to suppliers and employees via ACH or check.

Responsible for supporting suppliers by answering questions and assisting them in updating their information in the Procure to Pay system.

Reclassing payments and other General Ledger accounts for the General Ledger by request, including reclassifying previously made payments and previously reclassifications.

Ensuring requests and supporting documents are complete and valid to meet SOX compliance.

Tax Analyst

Oct. 2018 - Feb. 2020

Love’s Travel Stops and Country Stores

Pay monthly, quarterly, and annual sales tax, occupancy tax, and use tax returns for taxing jurisdictions, Reconciling each return to ensure the correct amount of dollars are being paid.

Responding to notices from taxing jurisdictions and assisting with state audits.

Staying up to date on state policies on taxation and any upcoming changes in rates or statues.

Work with other departments within the company to resolve any tax reporting issues.

Tax Analyst

Feb. 2016 – Oct. 2018

Telecom Professionals, Inc.

Timely filing of telecommunication taxes, including sales tax, for clients in all U.S. and Canadian jurisdictions, responsibilities including monthly, quarterly, semi-annual, and annual filings.

Analyzing data ensuring correct tax rates are reported and filed with the proper jurisdictions. Currency conversion for international filings confirming proper rate exchange is used.

Analytical thinking used to properly allocate gross revenues as it relates to accurately and timely reporting of taxes.

Communicating externally with state, county, and local jurisdictions staying up to date on current tax laws and rates, and for account resolution.

Internal communication in regards to client jurisdictions and authority.

Balancing data received from clients against filings completed.

Recording transactions while using amounts as checks and balances during the filing process.

Billing Representative

Sept. 2015 – Feb. 2016

Robert Half @ Pilot Thomas Logistics

Performed billing functions

Communicated with internal and external parties regarding sales orders including requesting documents.

Data entry of bill of ladings using SAP, ensuring accuracy of contract and material information for timely payment of invoices.

Communicated with internal departments and divisions regarding customer account status, new contract information.

Attention to detail and accuracy put me at the top of the list of high performers in the billing department.

Associate Accountant Sept. 2013 – Sept. 2015

KIRKPATRICK OIL COMPANY, INC.

Performed accounting functions including data entry for all invoices for drilling, completion, work-over, and lease operating expenses, bank reconciliations, filing, payment processing and creation of new business entities within company software.

Accounting Assistant

March 2013 – Sept. 2013

WILSPEC TECHNOLOGIES, INC.

Managed designated accounting functions including accounts payable (AP) and accounts receivable (AR), daily reconciliation of multiple national and international bank accounts, daily check deposits, payment processing, collections on past due accounts receivable invoices, credit card and expense audits, inventory and vendor relations.

Created weekly AP and AR summary reports for all entities; submitted reports to the controller and CEO; maintained communication with CEO regarding all bank accounts.

Prepared and entered journal entries to ensure bank accounts balance to general ledger (GL); created inter-company entries for all entities.

Selected to participate in a three member team to restructure the organization’s accounting process; developed and implemented new policies and procedures which reduced processing time by 50% for AP department.

Accounting Coordinator

April 2007 – March 2013

STINGER WELLHEAD PROTECTION, INC. (Oil States International, Inc.) Oklahoma City, Oklahoma

Managed accounting functions for national and Canadian accounts including AP/AR, vendor invoicing, processing weekly check runs, wire payment preparation, customer and vendor account reconciliations, invoicing, 3-way invoice matching, data entry for service orders, compilation and review of financial statements and preparation of monthly statements.

Reviewed and verified vendor invoices; requested approval signatures for Sarbanes Oxley compliance; maintained records of banking information for vendor wires; consistently communicated with vendors and customers regarding accounts and payment status.

Prepared reports for month-end close for both AP and AR including accruals and account reconciliations of AP and AR GL accounts.

Developed training manual for the AP department; created policies and procedures to process Canadian AP/AR including month-end reporting procedures; trained new employees.

Converted currencies and completed journal entries for intercompany transactions.

Compiled international withholding tax reports, reconciliations, and month-end revenue by country for Price Waterhouse quarterly audit.

Began employment as File Clerk, received promotion to Accounts Payable clerk within one month; designated as employee trainer after six months; promoted to Accounting Coordinator and assumed responsibility of Canadian accounts in 2011.

EDUCATION

Associate of Arts – Accounting, 2010

University of Phoenix - Oklahoma City, Oklahoma

Bachelors of Science - Business Administration, 2021 - 2023

Southern Nazarene University – Oklahoma City, Oklahoma

PROFESSIONAL TRAINING

American Payroll Association:

Preparing for Canadian Year-end

American Management Association Seminars:

7 Habits of Highly Effective People

Taking on Greater Responsibilities

Rockhurst University Star 12 Program:

How To Use Microsoft Excel Pivot Tables to Easily Analyze Data

Managing Multiple Projects, Competing Priorities, and Tight Deadlines

Thinking Outside the Lines

The Immutable Rules of Career Advancement

TECHNICAL SKILLS

Microsoft Office: Excel / Word / PowerPoint / Outlook

Industry Software: Solomon / Peachtree (Sage 50) / Enertia / SAP / MIP / Great Plains

Industry Skills: Account Reconciliation / Auditing / General Ledger

Financial reporting / Accruals / Sarbanes-Oxley

Journal Entries / Internal controls / Financial Analysis / Cash Flow

Exchange Rate Conversion (Canada, China, Germany currency) / Sales Tax Filing

COMMUNITY INVOLVEMENT

Love OKC, Volunteer Regional Food Bank, Volunteer

Oklahoma Contemporary Midnight Streak, Volunteer

American Heart Association Heart Walk, Participant

Koman Race for the Cure, Participant

Girl Scouts Western Oklahoma, Volunteer

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