Executive Assistant
Resume:
Cheryl Gafner
https://www.linkedin.com/in/cherylgafner/
************@*****.***
PROFESSIONAL EXPERIENCE
Walmart Connect, San Bruno, CA April/24-Current
Executive Assistant, VP Product & Commercialization
Plan and strategize the Vice President’s schedule prioritized to team goals, working with multiple dynamic calendars to align his directs and their teams
Work with large EA teams to prepare for large-scale off-site events
Advise VP on best time management practices
Calendar management for VP’s three Senior Directors
Volunteer Work, San Mateo, CA Feb/23-Apr/24
Peninsula Food Runners Helping with hunger alleviation one delivery at a time.
Coastal Repertory Theater Arts and Culture
Google X, Mountain View, CA Dec/22-Feb/23
Administrative Business Partner, Director R&D (laid off)
Facilitated Director of R&D’s time for maximum efficiency
Streamlined travel, expense, and meeting arrangements
Orchestrated successful events from conception to completion
Gilead Sciences, Foster City, CA Jun/22-Dec/22
Sr. Administrative Assistant (assignment concluded)
Coordinated interview scheduling for a research executive coordinating team and facilitating a successful recruitment process
Efficiently managed Concur expense reports, Oracle procurement operations, and major events such as the Research Picnic, Science Day, and Christmas Party for over 1000 guests
SnapLogic, San Mateo, CA Nov/21-Feb/22
Executive Assistant to CEO (laid off)
Plan, coordinate, and ensure the CEO’s schedule is prioritized to strategy goals; perform calendar analysis to understand how the CEO’s time is being utilized and make recommendations based on findings; act as “gatekeeper” for direct access to the CEO’s time and schedule
Complete a wide variety of administrative tasks for the CEO including identifying and engaging with support personnel, briefing of events and PR events, helping prepare for interviews, completing expense reports, composing and preparing correspondence, arranging travel plans and itineraries, and compiling meeting documents
Serve as a liaison to the Board of Directors and Executive Team. Communicate directly when asked on behalf of the CEO with Board Members and others, on matters related to CEO’s initiatives
Auction.com, Redwood City, CA Sept/19-June/21
Executive Assistant/Facilities Management (laid off)
Providing executive support to the VP of People and Culture, Chief Financial Officer, SVP of Finance and Deputy Legal Counsel
Calendaring, Meeting Management, Logistics, Event Planning, Expense Reporting using Concur
Human Capital Analyst, Procurement, and Recruitment Coordination
Member of the ADC IDEA Council (Inclusion, Diversity, Engagement & Awareness)
Executive Assistant San Francisco, Bay Area Nov/17-Sep/19
Executive Assistant (contractor)
Working with notable staffing agencies: Robert Half, DISYS, Rose International, Elite Staffing, Career Group
(Abbreviated list) End-client(s) Microsoft, Salesforce, Essex Property Trust, Pacifica City Works
Calendaring, Meeting Management, Logistics, Event Planning, Expense Reconciliation
Procurement, Facilities Management, I-9 Onboarding, Ad Hoc Projects, Human Capital Analyst
TPG Capital, San Francisco, CA Aug/17- Oct/17
Executive Assistant (laid off)
Provided executive support to two Managing Directors and one Vice President
Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Outlook
Coordinated extensive and intricate professional and personal travel arrangements for the MDs and their teams
Prepared business expense reports and reconciliation using Concur
Secured visas and letters of invitation for international business and personal travel
Served as liaison with professional and personal relationships including company executives and clients
Interfaced with clients, high-level executives, project teams, vendors, and end users frequently
Planned and coordinated department events, such as parties, happy hours, dinners, and off-site meetings
Researched and purchased business and personal items as required
Capgemini Consulting San Francisco, CA Oct/13- July/17
Executive Assistant/Facilities Management (relocated)
Supported four Vice Presidents and one Principal for Applications as well as Life Science teams
Assisted R&D director through copious research to write extensive papers regarding industry
Prepared and processed expense reports in Concur
Executed executive travel, meeting, and calendaring arrangement
Acted as LHRN representative for I-9 on-boarding for new hires
Organized ISO audit to bring the office into compliance
SKILLS
Technical: Microsoft Suite of applications, Concur, Expensify, Zoom, G Suite
EDUCATION
Master of Arts, Organizational Management, Ashford University, Clinton, IA Bachelor of Arts, Liberal Studies, Notre Dame de Namur University, Belmont, CA
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