Administrative Assistant Events Coordinator

Tramaine Hayes

281-***-**** ***************@*****.*** Rosenberg, TX

OBJECTIVE:

Highly organized and detail-oriented administrative professional with over 10 years of experience providing exceptional support in fast-paced environments. Adept at managing multiple tasks, coordinating schedules, and ensuring smooth office operations. Seeking a new opportunity to leverage my expertise in administrative roles to contribute to the team and support organizational success.

WORK EXPERIENCE:

Workplace Experience Coordinator / Events Coordinator

Cushman & Wakefield – Woodside Energy Oct 2016 – Oct 2024

Organized and coordinated events, managing room bookings, table setups, catering arrangements, and providing VC support and office supplies.

Managed facilities requests and ticketing through the Formis360 system, collaborating with vendors to provide timely updates and solutions for clients.

Served as a backup for the Mac Manager, assisting with the setup and administration of Serraview (Desk Booking Tool) for Woodside Energy.

Supported desk setup attributes and floor layout adjustments, and provided monthly utilization reports to the client.

Facilitated training for administrators/employees on system use and desk booking protocols.

Events Coordinator

MACE – BHP Dec 2014 – Oct 2016

Provided administrative support for event planning and coordination.

Trained administrative staff on the use of the Concept system for room bookings and facility ticket submissions.

Scheduled and coordinated conference room bookings for the Houston site, managing furniture reconfigurations and catering as needed.

Assisted in developing new processes and trained reception staff office protocols.

Manager’s Administrative Assistant

Mpulse Healthcare Apr 2008 – Dec 2014

Recorded and maintained patient medical histories, vital statistics, and confidential information.

Managed office supply inventory and ordered materials while adhering to budget constraints.

Coordinated with vendors to ensure timely supply deliveries for doctors and nurses.

KEY SKILLS:

Workplace Management Tools: Serraview, Formis360 (Facilities Ticket System)

Software: Microsoft Office Suite, Concept (Ticket Management System), Workday

Event Planning & Coordination: Planning, Scheduling, Budgeting, Vendor Management

Administrative Expertise: Appointment Setting, Training, Process Improvement

EDUCATION:

Certification: Administrative Assistant / Billing & Coding 2010

Professional Careers Institute – Houston, TX

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