Administrative Assistant Support

*** ******** ******, *******, **, ***** •

*****************@*****.*** • 256-***-****

SHELLEY CHRISTMAS

Administrative Assistant

PROFESSIONAL SUMMARY

Efficient and detail-oriented secretary with 25 years of experience in administrative support. Adept at managing office operations, handling correspondence, scheduling meetings, and ensuring the smooth day-to-day functioning of the workplace. Seeking a position to leverage organizational, communication, and multitasking skills to contribute to the organization's success. EMPLOYMENT HISTORY

OFFICE MANAGER/ADMINISTRATIVE ASSISTANT Mar 2016 - May 2024 Huntsville City Schools Huntsville, AL

• Provided administrative support to the executive team, including coordinating meetings, preparing agendas, and taking minutes during meetings.

• Handled incoming calls and directed inquiries to appropriate departments, ensuring a positive and professional customer service experience.

• Assisted with HR tasks, such as onboarding new employees and maintaining confidential personnel records.

• Managed company calendars, scheduling appointments and ensuring no conflicts or overlap.

• Supported project coordination by organizing materials, setting up meetings, and maintaining project timelines.

• Assist in organizing office supplies, handling mail, and performing general administrative duties.

• Plan, organize and schedule work activities.

• Edit letters, composes correspondence, reviews correspondence for accuracy and completeness.

• Assembles information in to compile and prepare reports. PERSONNEL ASSISTANT Aug 2013 - Mar 2016

Alabama Department of Corrections Alabama

BUSINESS MANAGER, ASA I, II, III Dec 2002 - Aug 2013 State of Alabama Alabama

EDUCATION

GENERAL BUSINESS

Auburn University in Montgomery Montgomery, Alabama BUSINESS MANAGEMENT

Alabama State University Montgomery, Alabama

COURSES

NOTARY PUBLIC Feb 2028

State of Alabama

SKILLS

Communication, Team Building, Confidentiality, Document Management, Office Management, Meeting Coordination. Managed and updated personnel files, ensuring accurate and confidential records. Prepared employment documents, enhancing compliance with legal standards. Compiled timekeeping data, supporting efficient payroll processing. Guided employees on HR policies, improving understanding and adherence. Managed administrative tasks, enhancing office efficiency and data coordination. Streamlined communication between staff and external partners, improving workflow. Compiled and edited reports, ensuring accuracy and completeness. Maintained inventory and staff data, supporting operational needs. Facilitated mail and correspondence handling, optimizing information flow. Customer Service, HR Support, Project Coordination, Time Management, Report Preparation, Data Entry, File Management.

ADDITIONAL INFORMATION

EXPERIENCE

Office Manager/Administrative Assistant

Huntsville City Schools • 03/16-05/24

• Provided administrative support to the executive team, including coordinating meetings, preparing agendas, and taking minutes during meetings

• Handled incoming calls and directed inquiries to appropriate departments, ensuring a positive and professional customer service experience

• Assisted with HR tasks, such as onboarding new employees and maintaining confidential personnel records

• Managed company calendars, scheduling appointments and ensuring no conflicts or overlap

• Supported project coordination by organizing materials, setting up meetings, and maintaining project timelines

• Assist in organizing office supplies, handling mail, and performing general administrative duties

• Plan, organize and schedule work activities

• Edit letters, composes correspondence, reviews correspondence for accuracy and completeness

• Assembles information in to compile and prepare reports EXPERIENCE

Personnel Assistant

Alabama Department of Corrections • 08/13-03/16

• Organize and update personnel files (both physical and electronic), ensuring that employee records are accurate, complete, and confidential

• Prepare and maintain employment-related documents such as offer letters, contracts, performance evaluations, and disciplinary notices

• Assist in compiling timekeeping data, attendance records, and other payroll-related documents

• Ensure personnel records comply with company policies and legal regulations

• Serve as a point of contact for employees regarding HR policies, procedures, and general inquiries

• Help track employee performance review schedules, ensuring that performance evaluations are completed on time

• Assist in the preparation and documentation of employee performance appraisals, including gathering feedback and ensuring proper records are maintained

• Create and maintain HR-related filing systems and databases to ensure quick retrieval of records EXPERIENCE

Business Manager, ASA I, II, III

State of Alabama • 12/02-08/13

• Perform administrative/clerical duties such as answering routine calls, typing, filing, maintain inventory, mailings and copying

• Coordinates incoming data from a variety of sources and performs office automation duties using software applications as electronic mail, calendar and spreadsheet

• Maintain time and data for all staff

• Receives incoming mail, screens, review and routes to appropriate staff member

• Served as a liaison to facilitate communication with staff, rehab facility staff, and independent living staff

• Edit letters, composes correspondence, reviews correspondence for accuracy and completeness

• Assembles information in to compile and prepare reports

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