Talent Acquisition Administrative Assistant

Emmaline Pereira

Administrative Assistant / Cost Analyst / Project Administrator

*********@*****.*** – 403-***-****

CANDIDATE SUMMARY

Seasoned and accomplished Project Administrator professional with over 10 years of experience working within the Oil and Gas/Energy industries. Communicating and providing support to various levels of management using a variety of software applications to carry out the day-to-day functions. Has been responsible for providing assistance with Project Administration and Cost Analysis, through the management, and reconciliation of multiple projects and budgets, liaising with and ensuring that the needs of internal and external clients are met. Reliable, resourceful, and results-oriented individual seeking a challenging opportunity to make a difference by providing assistance within a project assistant/coordination role within a team environment.

CANDIDATE PROFILE

Current Location:

Calgary, AB

Submitted For:

Project Administrator

Years of Experience:

10+ years

Availability:

A week’s notice

Education:

Certificate in Business Management (Honors) - Southern Alberta Institute of Technology

CAPPA - Mount Royal College

Skills / Qualifications:

Excel / SAP / Word / Power Point / Outlook / Teams / Acrobat / Snag-It / Visio and some Banner

AWARDS / CERTIFICATES

Certificate – 2013: Husky Energy – Certificate of Excellence - Sunrise Project

Awards – 2011: Husky Energy - Assistance on the Sunrise Project

Certificates - 2002: Health Canada - Contributions and dedicated service during the G8 Summit

Awards – 1997-98: Chevron Canada: Recognition of diligence and concerted effort in reconciling the Seismic account and for effort as a team worker.

Awards - 1995: Canadian Heritage - Recognition of Exceptional Contribution in support of achievement towards the mission, vision, values and operating principles of the organization.

PROFESSIONAL EXPERIENCE

SAIT – ITS (CONTRTACT) Apr 2023 – Dec 2024

Project Administrator within the office of the Chief Information Office (CIO)

Reporting through the Project Management Office, I am currently assisting the ITS department with requisitions and invoices

Responsible for the creation of requisitions within Banner

Managing payment and processing invoices

Verification of invoices and submission for signature using Adobe Sign

Providing departmental support for financial transactions and coding

TC ENERGY – TAXATION (CONTRTACT) Jun 2021 – Mar 2022

Senior Administrator to Vice President of Taxation

Reported to the Vice President of Taxation and his direct reports and supported all members of the business unit

Processed travel arrangements, expense claims

Coded invoices to appropriate G/L accounts and liaised with vendors/clients when necessary to rectify any discrepancies

Provided assistance on presentations, meeting requests in Teams

Assisted with the creation of requisitions and purchase orders with the help of accounting personnel

Provided support with budgeting and forecasting needs (using Excel to create spreadsheets/graphs)

Extracted reports, using Power BI and BPC

Created and formatted reports based on data/content provided by the unit members

Worked on the creation of an Administrator’s Guide to assist with getting things done.

HUSKY ENERGY – CANADIAN ONSHORE/EXPLORATION/SUNRISE Jun 2010 – Jan 2021

Senior Administrative Assistant / Cost Analyst / Project Administrator

Worked within the Geological / Geophysical departments reporting to the Chiefs, Geological Services and Geophysical Services and their teams (July 2015 to January 2021)

Assisted with extraction of reports from SAP, budget maintenance and reconciliation, travel requests, expenses, Time Administration, Onboarding and off boarding etc.

Processed Travel Requisitions, Invoices, Expense Claims, Journal Vouchers, I-Requests

Assisted with creation and formatting of documents in MS Word, PowerPoint, and Excel

Created the Share Point site for the Exploration Department prior to its further enhancement

Worked as Cost Analyst with the Sunrise project, maintaining and reconciling the Owner’s Costs budget of over five million dollars and on other projects (Sep 2011-Jun 2015)

Administrator to Senior Project Director and Project Manager, SWS / I&I (Jun 2010-Sep 2011)

Calendar, Mail, Records and Time management

APACHE CANADA / NATIONAL ENERGY BOARD Oct 2004 – Mar 2010

Accounting Assistant – Capital Accounting / Administrator

Set up of AFEs and budgets in SAP

Daily AFE reports – Process, and print reports and distribute AFEs

Technical writing – Maintenance and update of the Training, and Procedures manuals (creating, editing, downloading of data and formatting documents for use by members)

Daily Deposits – verification and balancing of data prior to deposits

Set up of Material Transfers and posting to cost centers in SAP

Monthly Metrics – gathering of data, and creation of pivot tables and graphs

Maintenance and reconciliation of the O&M Budget

GOVERNMENT OF CANADA (VARIOUS TERM/TEMP POSITIONS) Jan 2000 – Jul 2004

Elections Canada / Health Canada / Parks Canada / G8 Summit / Status of Women Coordinator

Processed letters, memos, presentations, purchase orders, payables and receivables

Assisted with the development and maintenance of the Policies and Procedures manuals (formatting and maintenance of technical manuals and documents)

Reviewed account ledgers and balances to ensure accurate billing and financial analysis.

Maintained and reconciled the Capital and O&M budgets, P/C account; tracked usage on acquisition cards; processed variance reports and compiled spreadsheets

Coordinated travel itineraries and processed travel advances and claims

Maintained time sheets and leave reports

Processed data on leases and contracts

Liaised with and assisted clients on projects

Supervised accounting assistant and helped with workloads

NOVAGAS CLEARINGHOUSE LTD. / CHEVRON CANADA RESOURCES Jan 1996 – Feb 1999

Joint Ventures Department - Gas / Land Accounting Assistant

GOVERNMENT OF CANADA - CANADIAN HERITAGE AND PWGSC Dec 1987– Jul 1995

Coordinator

Provided support to a group of 40 architectural and engineering managers by processing reports, environmental assessments, letters, memos, employee appraisals etc.

Assisted with the development and maintenance of the Policies and Procedures manuals

Coordinated and processed information and data on travel arrangements, conferences, meetings, hospitality, memberships and vehicle acquisitions

Maintained and reconciled the O&M, G&S, Payroll and Training Budgets

Processed invoices, requisitions and time sheets and coded to the appropriate projects

Provided human resource support and assisted in training and staffing needs

Acted in Chief's and secretary's absence

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