Mental Health Administrative Coordinator

SHANNON ZONA

Summit, NJ ***** Mobile: 732-***-**** E-mail: ***********@*****.*** LinkedIn: linkedin.com/in/shannonzona

Girls on the Run of New Jersey East - Summit, NJ

Ambassador, Coach and Event Host February 2020 - Present

● Lead teams of girls in 3rd-8th grades and teach critical life skills using the impactful Girls on the Run curriculum

● Facilitate fun and engaging activities that inspire the participants to build confidence, inner strength and camaraderie

● Teach strategies for intentional decision making, conflict resolution, embracing differences, standing up for yourself and others and contributing to society in meaningful ways by completing a community impact project

● Prepare the girls to run a celebratory 5K to instill the value of goal setting, a tangible sense of accomplishment and a lifelong appreciation for fitness and healthy habits

● Serve as the lead parent/guardian communicator via texts, email newsletters, team photos and updates

● Played an integral role in launching the first Heart & Sole team for middle school girls in Summit, NJ

● Represent Girls on the Run at community outreach events including Fleet Feet Give Back days and National Night Out

● Share Girls on the Run news and calls to action via social media and word of mouth

● Recruit new Girls on the Run and Heart & Sole coaches and team members each season

● Provide support to the Executive Director, Program Director, Director of Strategy & Operations, Director of Marketing & Public Relations and Union County Director for various program initiatives

● Serve as an Event Host for Girls on the Run virtual celebratory fundraising events including “Dream it. Be it. Do it,” the 25th Birthday Celebration and LUNAFEST, which resulted in increased participation and donations to assist more girls

Mundi Westport Group - Pine Brook, NJ June 2016 - May 2017 Production Manager

● Managed the production process for Mundi Ladies wallets, created purchase orders, communicated with overseas factories daily to track shipping schedules and resolve quality control, compliance and MOQ issues

● Generated order forms after each market meeting for the Sales team to enter customer orders, issued UPCs, recorded costing, style descriptions, measurements and shipping details into the system

● Confirmed materials needed for orders, negotiated costs with suppliers, finalized and sent spec sheets to factories to confirm customer ticketing and packaging requirements for each style

● Ordered, tracked, and organized salesman samples, coordinated with the Creative Services Department to have samples photographed for catalogs and online ads, and sent samples to customers in a timely manner

Marcolin USA Eyewear Corporation / Viva International Group - Somerville, NJ May 2010 – January 2016

Production Liaison - Purchasing and Vendor Relations

● Reported to the VP of Production, Supply Chain and Strategic Sourcing and managed production with factories in China to meet aggressive production schedules to ensure the success of optical and sunglass launches

● Coordinated with Demand and Inventory Planning teams, processed purchase orders, generated weekly worldwide open PO reports, reviewed delivery status to prioritize ship dates and assisted with making business decisions

● Designed and distributed the weekly Factory Shipping Exception Report to the Supply Chain, Product Development and Planning teams to highlight production, quality control and delivery issues

● Created material content sheets for new items, tracked samples and collected frame test reports, Declaration of Conformity to CE standards, lens transmission and drop ball tests from factories to ensure safety standards

● Had the lead role in selecting and processing eyewear donations to charitable organizations

● Prepared semi-annual factory scorecards based on communication, sample timing and quality, cost/value ratio, delivery performance and quality; Discussed scores with factories and implemented improvement actions

● Maintained a factory master file containing key production information to measure capability, capacity, MOQ, quality, pricing, defective rate and major retailer and third party factory audits

Icon Eyewear - Secaucus, NJ January 2009 – April 2010

Purchasing and Compliance Manager

● Placed production orders for sunglasses and readers

● Liaised with the Planning and Operations teams, China office and freight consolidator to schedule and track all deliveries

● Negotiated and confirmed prices with vendors and set up new styles with descriptions into the inventory database

● Enforced quality control regulations for private label customers including Target, Sears and Kohl’s to ensure that compliance eyewear safety standards were met; Facilitated product testing and factory inspections with certified labs Colors In Optics, Ltd. - New York, NY November 2007 – December 2008 Production Coordinator

● Coordinated the product development and production procedures for licensed BCBG Max Azria sunglasses and Andrea Jovine readers and ensured that key concepts were incorporated into the collections

● Negotiated prices with factories, followed up on sample due dates, inspected sunglasses for quality, sent detailed comments and images to factories to correct issues and prepared line sheets

● Processed purchase orders and invoices and tracked production shipments to ensure timely delivery

Joan Rivers Worldwide Enterprises - New York, NY December 2005 - October 2007

Product Development and Quality Assurance Coordinator

● Managed the quality assurance process for Joan Rivers Classics Collection jewelry and accessories sold on QVC

● Worked closely with the Design team and factories to execute sample approval from development to the final stage

● Created spec sheets, inspected QA samples, sent detailed comments and images to vendors to implement quality improvements, and submitted QA samples and paperwork to QVC for approval prior to each show

● Prepared traffic reports and headed weekly traffic meetings to communicate sample due dates, quality issues, and approval status to the Design and Operations teams

● Photographed the jewelry line in a professional manner for presentations to QVC Buyers

L’Oréal USA - New York, NY July 2003 – December 2005

Finance Administrative Assistant

● Performed administrative functions for the Senior Vice President of Finance, two Assistant Vice Presidents, two Directors and the Forecasting team managing daily operations for over 80 L'Oréal Paris cosmetics, hair color, hair care and skincare brands

● Created and maintained finance reports with pricing and account information for new product launches

● Coordinated logistics and materials for divisional and annual sales meetings, booked travel and processed expense reports, answered incoming calls, ordered and distributed office supplies and maintained department schedules

Swiss Re Capital Partners US, Inc. New York January 2002 - July 2003 Finance Administrative Assistant

● Supported the Chief Financial Officer, Chief Risk and Compliance Officer, Finance Department and Investment professionals with administrative tasks and liaised extensively with the Zurich and London offices

● Managed calendars, handled multiple telephone lines, created finance presentations and organizational charts, prepared for conferences abroad, arranged travel and processed company invoices and employee travel expenses

Marist College School of Management - Poughkeepsie, NY May 2000 Bachelor of Science in Business Administration, Concentration: Marketing, Minor: Economics

Magna Cum Laude, Alpha Chi National College Honor Society, Alpha Kappa Psi professional business fraternity; Community Service Chairperson, Business Club; PR Committee, Proofreader, Tutor, Pollster for The Marist Poll, Admissions Office Assistant and Tour Guide, Marketing and Public Relations Intern at Vassar Brothers Hospital

Computer Skills: Microsoft Office Suite, Microsoft Dynamics, SAP, AS400, SharePoint

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