Accounts Payable Staff Accountant

MELANIE MAGLIOCCO

585-***-**** ● ***********@*****.*** ● www.linkedin.com/in/melanie-magliocco-916430a8

Organized, analytical, detail-oriented accountant with more than 15 years’ financial experience. Team player with ownership and track record of delivering quality strategic solutions to resolve challenges. Proficient in analyzing financial data, ensuring accuracy, and enhancing operational efficiency. Adept at collaborating with cross-functional teams and communicating complex financial information clearly. Seeking to leverage expertise in a challenging accounting role to contribute to organizational success.

EXPERIENCE

Integrated Power Services/IPS, Greenville, SC July 2023-September 2024

AP Supervisor

Lead and manage the accounts payable team, including hiring, training, and performance evaluation.

Assign tasks and ensure deadlines are met.

Ensure timely and accurate payment of invoices, processing checks, ACH transfers, and wires.

Review and approve invoices for payment.

Prepare and analyze reports related to accounts payable activities, including aging reports

Implement and maintain internal controls to safeguard company to prevent fraud.

Manage relationships with vendors, addressing inquiries and resolving issues related to payments and billing.

Negotiate payment terms and discounts where appropriate.

Identify and recommend improvements to accounts payable processes to enhance efficiency and accuracy.

Support internal and external audits by providing necessary documentation and responding to audit inquiries.

Robert Half Professional Services, Greenville, SC

General Accountant Contractor May 2022-May 2023

Manage balance sheet for audit review.

Assessing current accounting operations, offering recommendations for improvements, and implementing new processes

Audit and process 1099 forms.

Perform and maintain month end reconciliations and work to resolve any discrepancies.

Maintaining Payroll (300 Employees) by updating, calculating, and preparing summary reports for journal entry

Review AP; AR (40 locations) for account accuracy.

Credit card and bank reconciliation

Fort Dearborn Company/MCC, Fountain Inn, SC

Senior Staff Accountant September 2021-May 2022

Compile and analyze financial information to prepare entry to GL accounts.

Balance GL accounts with supporting documentation.

Freight audits daily/monthly to ensure accurate charges to the correct accounts.

Audited and corrected freight errors resulting in the recovery of 14K.

Analyze inter-company activities to ensure accounts are reconciled.

Purchase Order reconciliations

Review Accounts Payable entries for accuracy and post batches

Prepare supporting documents for weekly forecasts that assist the Controller.

Managed vendor and customer relations via phone and email

Review raw material purchase costs for reasonableness, accuracy and resolve issues.

Genesee Valley Club; Rochester, NY February 2018-February 2020

Staff Accountant

Maintain journals, check registers, bank reconciliation, general ledger.

Creates financial transactions and generates financial reports from that information.

Record and process member payments, including checks, credit card transactions, and electronic transfers.

Reconcile payments received with accounts receivable records to ensure accuracy.

Monitor and track overdue accounts and follow up with members regarding outstanding balances.

Investigate and resolve discrepancies between member accounts and general ledger balances.

Prepare regular reports on accounts receivable aging, collections status, and membership account balances.

Prepare and issue monthly statements and invoices to club members for dues, fees, and other charges.

Ensure accuracy in billing for membership fees, dining, events, and other services.

Resolved POS system corrections.

Coordinate billing for club events, tournaments, and special services, ensuring accurate and timely invoicing.

Work with event coordinators and other departments to manage and track charges.

Perform miscellaneous responsibilities when needed.

Tri Tower Telecom Corporation, Rochester, NY September 2015-September 2016

Accounting Manager

Managed Human Resources Department maintaining benefits, workers compensation, FMLA.

Payroll process to additionally include commissions, distributions, and summary for weekly journal entries.

Responsible for planning, directing and coordination all accounting operational functions as needed.

Reconciliations of month end banking, AP, AR, credit cards, PayPal

Maintained banking applications and ACH transactions.

Eliminated AR past dues over 120 days.

Supported sales/purchase orders.

Developed employee rewards program.

Managed, planned, and promoted inter-company functions.

Doyle Security Inc., Rochester, NY October 2012 –September 2015

Accounting Specialist

Created and submitted monthly institutional billing.

Prepared and post journal entries.

Posted and reconcile fixed assets for BNA depreciation values.

Assigned activity rates and cost/work centers in SAP and communicated financials to management.

Promoted and developed EZ pass system for service technicians.

Responsible for weekly check runs for 5 locations.

Reconciliation of bank account AP and AR

Managed vendor and customer relations via phone fax and email

Processed cash related events (lockbox, and locksmith counter sales)

Set up and completed vendor applications.

Processed AP invoices & credit memos, internal expenses.

Planned and promoted themed yearly office statistics.

Kenneth Crosby, a DXP Company, Rochester, NY January 2012 – October 2012

Sales Support Specialist

Handle customer inquiries and provide information about products, services, and order status.

Process sales orders and ensure accurate entry into the company’s order management system.

Track order status, manage order fulfillment, and handle any issues or discrepancies that arise.

Support customer account management by addressing questions, managing requests, and ensuring customer satisfaction.

Maintain accurate records of sales activities, customer interactions, and transactions.

Ensure all documentation related to sales processes is organized and easily accessible

Kenneth Crosby, LLC, Rochester, NY May 2007 – January 2012

Accounts Payable Specialist

Processed AP invoices, credit memos, purchase orders and internal expense reports daily.

Validated and resolved invoice discrepancies for 4 locations.

Responsible for weekly check runs for a 50-million-dollar company.

Managed vendor relations, such as payment status, for the company via phone & email

Executed ACH payment processing and EDI invoicing and acknowledging daily.

Assisted with quarterly audit for contracted customer.

Administrative support through drafting official correspondences for management

Unity Health Systems, Rochester, NY 2005 – 2007

Charity Care Specialist

Responsible for accurate data entry for clients

Processed applications for patient charity care (discount program).

Verified patient information to determine eligibly status.

Interacted with customers and insurance companies daily via phone, email, or face-to-face contact.

Maintained patient privacy with HIPAA laws.

EDUCATION

Bryant & Stratton College; Rochester, NY Bachelor of Business Administration, [BBA]

Bryant & Stratton College; Rochester, NY

Associates of Occupational Science in Accounting, [AOS Accounting]

TECHNICAL SKILLS

SAP, Sage, NetSuite, Oracle, QuickBooks, Paychex, ADP, Globe Tek, AT3, Jonas, P21, ACS, Traverse, Microsoft Office Products Outlook, Excel, Power Point, RAMP BNA

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