Administrative Assistant Microsoft Office
Resume:
Richard Hugunine
*******@*****.***
linkedin.com/in/richardhugunine/
Summary:
Highly organized and detail-oriented Administrative Assistant with twenty years of experience providing efficient office support, including calendar management, communication coordination, and project administration, with proficiency in Microsoft Office Suite and strong interpersonal skills.
Skills:
Administrative Support: Calendar management, appointment scheduling, meeting coordination, travel arrangements, expense reports, document preparation, filing systems
Communication: Excellent verbal and written communication, professional phone etiquette
Technical Proficiency: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Slide), project management, online collaboration platforms, CRM database
Organizational Skills: Prioritization, time management, solution-oriented
Confidentiality: Handling sensitive information with discretion
Professional Experience:
Music Department Admin Assistant Binghamton University, Binghamton, New York September 2013 through June 2015
Maintained secured location of all departmental room keys
Maintained database of sign outs, sign ins, key numbers, etc.
Informed department secretary of additional keys that were needed.
Updated campus security whenever the database changed, and returned obsolete keys to campus security.
Informed Registrar’s office of keys that had not been returned, preventing scofflaw students’ graduation until the keys had been returned.
Maintained secured location and disposition of about 140 university-owned musical instruments. Maintained rental log and ensured payment of instrument rentals. Chased down missing instruments and demanded return of misappropriated instruments. Ensured instruments sent for repair were actually received by vendor.
Maintained cleanliness and organization of the mail room
Scheduled copier maintenance and supplies inventory
Maintained student-accessible music instrument storage lockers
Collected rents and assigned security codes
Teacher Education Department Office Assistant Borough of Manhattan Community College New York New York October 2010 through December 2012
Maintained inventory of large supply of student teacher supplies
Ordered more supplies as funds were made available through the provost’s office
Supervised three work study students to keep the supply cabinets clean and well organized
Maintained budget records and ensured copies provided for accounting, department chair, department cochair, and provost office
Utilized confidential data to produce and assemble contracts for adjunct teachers
Maintained secure confidential student files and established sign in / sign out procedures
Administrative Assistant Cambridge Realty Capital Companies Chicago, Illinois May 1996 through January 2007
Calendar Management: Each afternoon provided CEO with list of meetings for the next day Alerted CEO to approaching deadlines, anniversaries, and various other occasions Arranged and confirmed meetings
Word Processing: Served as go to person for WordPerfect, Microsoft Office and Adobe pdf software Installed WordPerfect on desktop computers instead of network server and increased speed of word processing.
Correspondence: Managed executive’s incoming correspondence Wrote follow up letters and e-mails Fleshed out and sent brush offs, thank you notes, and various acknowledgements.
Document Processing: Created, proofed, edited and maintained library of presentations, memoranda and information sheets Produced contracts, leases and white papers Typed and published to web site various information documents, press releases, financings and deal closings
Inventory / Supplies: Maintained inventory of computer-related supplies and equipment.
Computer Equipment: Established specifications for company computers and peripheral equipment Purchased new computers on established schedule Cycled older equipment downward from executives to employees and interns Donated older surplus equipment to charities.
Web Site Content: Posted real estate closing data into on-line database posted real estate closings with pictures to web site's home page Created, uploaded and maintained online libraries of press releases, interest stories and information sheets as well as employee profiles and photographs Worked with web site designer to provide flexible access to knowledge base of over 400 documents, a site search engine, the ability to sort online databases, and provided cross-referenced index of information documents library.
Equipment: Managed maintenance schedules, purchase of supplies, and contract milestones as required for printers, binders, copiers, scanners and various other equipment throughout the office Maintained detailed diaries of maintenance and software installations for each piece of equipment.
Filing Systems: Designed multiple paper, electronic and CD/DVD/USB Drive archive filing systems Ensured off site archives were updated on established schedule
IT – Administration: Administered and managed five (5) network servers Administered firewall, wireless routers and modems, three-line T-1 modem and router, data backup devices and four uninterrupted power supplies Coordinated and supervised installation and maintenance of 23 personal computers and four laptop computers Designed and managed onsite and remote backup of all electronic data Designed and managed budget for same.
Telephone System: Researched, recommended, selected vendors, coordinated vendors and supervised installation of T-1 and analog lines, telephone equipment and peripherals Enabled integration of CRM database and telephone system Provided ability to dial out and answer phone calls from desktop
Vendor Research: Determined type of vendor needed, researched appropriate companies, summarized vendor web site information Distributed detailed Request for Proposal to selected vendors Summarized range and terms of financial commitments and references Checked vendor references, suggested which vendors to interview Signed contracts and maintained scrupulous diaries of work accomplished, snags, solutions, statements, invoices and payments
Education:
Bachelor of Arts, Music Theory and Composition Binghamton University Binghamton, New York Graduated 2013
Music theory courses teach communication skills that help one to communicate ideas more effectively and create solutions efficiently. Such skills are valuable tools for assessing an administrative process and deciding what tools and equipment are needed to make that process efficient and practical.
Master of Arts, Music Theory and Composition Binghamton University Binghamton, New York Graduated 2015
Graduate courses involve the assessment older and recent process constructions: Seeing what was used lends insight to what can now be used with newer equipment and software.
References: References are available on request.
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