Accounts Payable Receivable

RAMITA SINGH Manager – Accounts

PHONE: +91-987*******

EMAIL: ******.*********@*****.***

ADDRESS: Breez Global Heights, Dhunela, Sohna, Gurgaon.

Link: https://linkedin.com/in/ramita-singh-1bb0938a

PROFILE

Being a finance personal having more than 8 years of working experience as an AP seeking a career with a progressive organization where I can utilize my education, experience, knowledge, and skills in the accounting field that allows advancement and growth with excellent analytical and technical skills can help to improve the company's profitability.

EDUCATION

M.Com from Ranchi University 2004

B.Com from Ranchi University 2001

SKILLS

GST, TDS

SAP, ERP Campus Pro

WARP, HOST, Tally

MS Office & Outlook

Windows & MacBook

Google Drive, Office 365

Attention to detail

PROFESSIONAL EXPERIENCE

Fee Incharge – GD Goenka Signature School

From Nov 2023 to till now

Responsible for managing the overall accounts of the school including Fee collection, financial record-keeping, Billing & Invoicing, Bank Reconciliation, Payroll Administration, Audit Preparation, Vendor payment, Financial Reporting & Analysis.

Maintain accurate records of all financial transactions, including fees, donations, and expenditures.

Generate invoices for tuition fees, boarding charges, and other school-related expenses, and ensure timely billing to parents or guardians.

Manage accounts receivable by tracking payments from parents and guardians, and accounts payable by processing payments to vendors and suppliers.

Prepare financial reports regularly, summarizing income, expenses, and other key financial metrics for review by school management.

Reconcile bank statements with school financial records to ensure accuracy and identify any discrepancies.

Process payroll for school staff, ensuring accurate calculation of wages, deductions, and taxes in compliance with relevant regulations.

Assist in the preparation for annual audits by gathering necessary financial documents and supporting documentation for auditors.

Monitor compliance with financial policies, procedures, and regulatory requirements, and recommend updates or improvements as needed.

Conduct financial analysis to identify trends, variances, and opportunities for cost savings or revenue enhancement, and provide recommendations to school management.

Manager Accounts – Kingswood World School

From Apr 2022 to Nov,2023

Taken care of all fee collection, Petty cash management, Vendor payment, Day to day operations, Stationery management, Event management, Uniform stock management etc.

Verify all entries; reconcile fee receivables and payments from the bank.

Coordinate internally with the team and other departments of the organization for the execution of routine work.

Highly proficient in MS Office and ERP Campus Pro, with Strong analytical and accounting skills

Banking works i.e, Cheques issue for clearing Cash Deposit, NEFT & RTGS

Build and maintain long-lasting parent relationships. Negotiate contracts and close agreements to maximize profits.

Communication with appropriate Pioneer Academy personnel and outside agencies to correct discrepancies if any.

Plan, organize, prioritise tasks, and work independently with minimal supervision.

Performs other tasks related to the position, as assigned.

Ability to keep information confidential and maintain an ethical attitude.

Asst. Manager Finance (AP) – Bioworld Merchandising Pvt Ltd

From Feb 2016 to Aug 2019

Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements etc.

Authorize and booking of all JV & PJV for Trade and Non-trade on physical receiving of Invoices.

Responsible for the processing of business travel expense claims in a timely and accurate manner, ensuring that all claims comply with specific expenses policy requirements.

Proper communication related to any changes to the customer and to the team on any policy changes and documenting the same in time.

Paying vendors by scheduling pay cheque and ensuring payment is received for outstanding credit, generally responding to all vendor’s enquiries.

Coordinating with senior stakeholders and management regarding day-to-day accounting tasks and implementing process improvement initiatives Identify, participate in process improvement initiatives, and assist with system integration/automation.

Vendor account reconciliation, card transactions payment of reimbursements and travel expenses.

Prepare and review all the documentation including enquiries, Quotations, Purchase Orders, Delivery notes, Invoices, Receipt Vouchers, Payment Vouchers, Debit Notes, Credit Notes, Etc.

Settlement of advance salary, Imprest & Forex of the employee, Receive, Organize and verify all expense reports as per company policy.

Checking and verifying all invoices of transporters and proper documentation along with Import payment & Royalty Payment process with proper documents.

Timely payment of import items on a monthly basis and preparation of expense reports of all departments for smooth functioning.

Co-Coordination with the bank for salary processing and timely payment to ensure it happens on time.

Prepare Bank Position, Cash Outflow and AP Ageing on Weekly Basis. Petty Cash Handling and Audit of cash vs Petty Cash on a monthly basis.

Coordinate with the auditor’s statutory and internal audits and maintain historical records.

Reconciling processed work by verifying entries and comparing system reports to balances. Preparing analyses of accounts and producing monthly reports

Sr. Executive Finance (AP) – Bharti Walmart Pvt Ltd.

From Apr 2013 to Mar 2014

Review and book invoices for further action, making online payments to vendors through the banking site. Handling vendor management & vendor ledger reconciliation for more than 100 vendors.

Reconciliation of all India vendors and closing all the open points in reconciliation.

Coordination with the internal and external auditors to improve the effectiveness of the audit.

Handling customs import vendor & customs duty payment, and coordination with the bank for timely payment. Dealing with the bank for timely foreign payment & Bank Reconciliation.

Responsible for a hedge fund as per requirement. Looking after LC, BG & Entry tax payments.

Preparation, Analysis, and Scheduling of various reports & GL clearing, Preparation of month-end reconciliation.

Maintain the synopsis, tracker review of ageing of advances, and review debit/credit balances.

Handling Genpact Operations & VHD. Handling and proper resolution of vendors’ queries on a daily basis for any dispute.

Helping in month-end closure of books of accounts as per Bharti Wal-Mart scheduled deadlines.

Preparing Ageing of Related Area. Approval in accordance with purchase return.

Analysis & Resolution for Transactions related to DC, DSD & CNC.

Associates Finance (AP) – Adidas India Pvt Ltd

From Sep 2009 to Mar 2013

Check and process claims like Entertainment, Travel Allowance, Business Reimbursement & Salary advance as per company policy.

Check and process bills of vendors along with different departments like –Admin, HR, Sales and IT.

Handle major shoe Vendor Payments, Reconciliation, adjust advance and settle their accounts.

Queries resolution related to payment raised by Employees or Vendors within the timeline.

Collect provisional details from the different departments on monthly basis and make payments accordingly. Upload payments on the banking site and follow up with the bank for timely payment.

Looking after all the fixed assets of the company including bookkeeping. Preparing Balance sheet Schedules with the help of GL Codes. Involving in month-end activities.

Resolve invoices discrepancies, vendor reconciliation, file maintenance, correspondence with vendors, and respond to their inquiries.

Ensure paperwork is done in a timely manner including purchase orders, and make sure major creditor’s accounts are reconciled and the payment is made according to the reconciliations.

Preparing Import Payment documents and liaising with the bank for timely payment.

Produced varieties of financial reports, and assisted in the completion and maintenance of general ledgers and import invoicing.

Calculate statuary dues & deposits in time, issue debit notes to vendors, working knowledge of taxes.

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