Executive Assistant Chief Financial

Sabine Mansfield

*************@*****.*** 347-***-**** Bronx, NY

SUMMARY

Dynamic Executive Assistant with 21 years of experience supporting C-suite executives in healthcare and retail industries. Proven expertise in scheduling, travel management, and conference planning, with a track record of enhancing operational efficiency and reducing costs. Strong analytical, problem-solving, and interpersonal skills, seeking to leverage extensive administrative experience in a challenging Executive Assistant role. WORK EXPERIENCE

Molina Healthcare Long Beach, CA

EA to Chief Medical Officer 2021 - 2023

• Coordinated and documented meetings for the Chief Medical Officer and Medical Directors, ensuring agendas were prepared and minutes were accurately recorded.

• Managed the department's employee time tracking using Kronos, ensuring accurate and timely reporting.

• Assisted in daily administrative functions, providing essential support to the Chief Medical Officer and Medical Directors.

EA to Chief Financial Officer 2021 - 2022

• Managed scheduling and travel arrangements for the Chief Financial Officer and team, optimizing processes for greater efficiency.

• Identified and implemented improvements in travel and conference planning, leading to a 40% reduction in associated costs.

• Assisted with financial reconciliation and general ledger tasks within the Accounts Payable/Receivable department. Affinity Health Plan Bronx, NY

EA to Chief Financial Officer/Administrative Support for Finance Team 2016 - 2021

• Coordinated all aspects of departmental and board committee meetings, including scheduling, agenda creation, and distribution of materials.

• Managed vendor contracts, document organization, and processed payment receipts to ensure efficient departmental operations.

• Filed annual tax forms for inactive corporations, maintaining compliance with regulatory requirements. EA to VP of Procurement & Strategic Sourcing 2015 - 2016

• Managed vendor contracts and ensured efficient document management for streamlined operations.

• Processed payment receipts and effectively screened telephone calls to maintain organized communication channels.

• Filed annual tax forms for inactive corporations, ensuring compliance with regulatory requirements. EA to Chief Operating Officer/Vp of Operations 2015 - 2015

• Managed vendor contracts and document management, ensuring accurate processing of payment receipts and efficient handling of telephone inquiries.

• Filed annual tax forms for inactive corporations, maintaining compliance with regulatory requirements. AA to AVP of Claims 2010 - 2015

• Managed vendor contracts and oversaw document management processes to ensure compliance and efficiency.

• Processed payment receipts and efficiently screened telephone communications to maintain operational flow.

• Filed annual tax forms for inactive corporations, ensuring adherence to regulatory requirements. Kekst and Company New York, NY

Executive Assistant to Senior Partner 2006 - 2007

• Managed executive schedules, travel arrangements, and expense reports, ensuring seamless coordination of special projects and events.

• Assisted in communication efforts by acting as a gatekeeper and supporting the issuance of press releases for diverse clients.

Bloomingdales New York, NY

Executive Assistant to Vice President 2001 - 2005

• Supported the Vice President and a department of 100 employees by managing scheduling, travel arrangements, and expense reports, ensuring seamless operations and efficient time management.

• Coordinated major conferences and special meetings, liaised with vendors to resolve escalated issues, and handled billing discrepancies with effective follow-up for the Shopping Services Department. EDUCATION

City University of New York New York

1992

New York University New York

1991

Academy of Mt St. Ursula 1989

CERTIFICATIONS

Notary Public of State of New York 2016

Loan Signing Agent

SKILLS

Strong Analytical and Problem-Solving Skills • Travel Management • Advanced Customer Service Skills (Internal & External) • Conference Planning & Management • Corporate Communications • Strong Interpersonal Skills • General Office Management • Scheduling / Appointment Setting • Accounts Payable / Accounts Receivable • MS Office

(Word, Excel, PowerPoint) / MAC • Project Management • Records Management / Document Control

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