Accounts Payable Customer

Rosie Pantoja

*** ***** ****** **. ***********, CA 95076 831-***-****

***************@*****.***

OBJECTIVE

An aspiring team worker, hard working and dedicated professional who wants to meet the challenges posed in the industry and to contribute towards the growth of the organization along with self- motivation.

Skills

• Bilingual

• Microsoft Word, Excel Proficient

• Accounts Payable, HR Coordination, Office Administration

• Experience with QuickBooks, Navision, Donor Quest Dax, Sales Force, Sage, JDA, Pay.com, Famous, X3 Sage and Rillion AP Automation, ERP Visual, Director, Fiserv, Navigator, Escape, Synergy, Gmail, Siras, Google Docs, SmartFindExpress Experience:

Select Staffing - Toray Finance/Accounting AP/AR Specialists June 2024- Feb. 2025 Morgan Hill, CA

Full Cycle of AP. Process vendor invoices in an accurate, efficient in a timely manner in AX Microsoft and D365 software. Including freight bills, Bill of ladings, Processed Travel Expense Reimbursement, Verify supplier accounts, Verifying purchase orders, receivers, invoices, packing slips, Match receipts, Packing slips, receivers, PO's, Approvals, and updated vendors' electronic files (Monitored AP email box and shared folders) Weekly Check run. Match invoices to payments confirmation (checks/ACH/Wires). Filing Save digital invoices to shared folders, and route vendors inquiries to appropriate team members Month-end closing and Accrual activities, Variety of Reports, log Record Keeping, Communicate with vendors regarding inquiries and missing invoices. Journal entries. Reconciling monthly statements & related transactions, Run AP Reports for review. Update invoice issue log. Invoice Coding, Approval Requests, Correspondence, mail out checks to vendor and distribute employee reimbursement checks, Research & correct invoice discrepancies, Perform other duties and projects as needed. AR-Monitoring customer accounts for delinquent payments. Preparing and submitting monthly reports Maintaining customer accounts in the accounting system. Preparing and submitting customer statements Responding to customer inquiries regarding billing and payment. Managed invoices and billings, Bank Deposits. Tracking and collecting payments. Maintaining customer relationships Resolving payment disputes, Reconciling Bank Statements. Oversaw portfolios of over 600 accounts. Maintain accuracy for customer accounts by implementing new auditing processes. Check for inaccurate addresses, payment terms and other account details. Administered an aging report system to track payment statuses of all accounts, Collections and Credit identifying billing issues with customers. PVUSD - Temp Assignment Administration Secretary III May 2024-June 2024 Watsonville, CA

Performs regular, recurring, moderately complex secretarial and administrative support duties, including reception, transcription of documents in established formats, maintenance of document filing and retrieval systems, Basic recordkeeping, secretarial activities formal training of assignment. Exercises judgment in routine administrative matters, preparing correspondence and communicate with staff, Parents. Assignments and working knowledge of modern secretarial practices, used standard and specialized office equipment. Understood departmental functions and procedures. Developed and maintained working knowledge of special terminology. Screened incoming calls, mail, visitors, evaluated relative importance of each and independently resolved routine matters, referrals to other staff. Typed from rough drafts, verbal instructions, variety of materials such as letters, memoranda, reports and statistical data. Composed correspondence, and forms as necessary. Initiated, answers, transferred telephone calls. Scheduled appointments, interviews. Answered routine program policy, procedure inquiries within the scope of authority or department. Provided general information. Arranged meetings as directed. Scheduled and maintained staff calendar. Prepared schedules and informed participants, confirming dates and times. Made hotel and travel reservations as directed. Indexed and filed correspondence, reports, and other materials according to predetermined breakdowns. Maintained filing system. Performed limited scope recordkeeping for the department, fund, or grant(s) by preparing and processed invoices, requisitions, expense claims and vouchers. Operated standard office machines and equipment including personal computers, scanners, printers, copiers, calculators and fax machines. Performed other duties as required to accomplish the objectives of the position. Select Staffing -Temp Agency Accounts Payable Specialists Oct 2023-Apr 2024 Watsonville, CA

Perform day-to-day financial transactions. AP full cycle process, track, and record payments in an accurate, efficient in a timely manner in X3 Sage and Rillion Automation systems after approvals. Verifying of PO's, Verify supplier accounts, purchase orders, receivers, invoices, bill of lading, packing slips, payment discrepancies. Assist with month-end closing activities. Facilitate payment of invoices due. Perform related clerical duties. Monitor the Accounts Payable inbox. Performed related duties as assigned or as the situation dictates. Submit ACH payments, Wires, Transfers, check run. Transferred funds from one account to another account when need via company's bank accounts. Prepared & processes, printed AP checks. Reconciling monthly statements & related transactions. Research & correct invoice discrepancies. Communicate with vendors regarding inquiries and missing invoices. PVUSD - Temp Job Accounts Payable /School Office Assistant Aug 2023-Oct 2023 Watsonville, CA

Accounts Payable, Reviews, sorts, matches invoices, Invoice coding, Enter invoices for payment, check requests, Employees reimbursements, Reconciling monthly statements, Assist with month-end closing, Research & correct invoice discrepancies. Communicate with vendors regarding inquiries and missing invoices. processes AP checks,Wires and ACH payments, Maintain the accounting email inbox. Run AP Report for review. Administrative support duties, reception, transcription of documents. Maintained document filing and basic recordkeeping. Performing secretarial activities for the after school Program on the area of assignment. Used Independent judgment in routine administrative matters Helped with correspondence and communicating with staff, Parents. Modern secretarial practices. Screened incoming calls, and visitors, Parents, evaluating importance of each and independently resolving issues. Maintained staff Timesheets. Employnet -Temp Agency Accounts Payable/ HR Coordinator Dec 2022-June 2023 Aptos, Ca

Full cycle of Accounts payable transactions. Reviews, sorts, and matches invoices, check requests, ensuring proper approval prior to payment, Wire and ACH transfers payments. vendor accounts by reconciling monthly statements & related transactions Research & corrects invoice discrepancies. Maintain files and documentation thoroughly and accurately, in accordance. Correspond with vendors and respond to inquiries. Assisted with Month End and audits Reporting to the HR Director and the HR Manager. Coordinate on boarding new hires Orientations English / Spanish. Maintenance of new and terminated employee files. Take inquiries, complaints of Employees. I-9’s, Coordinate Employee compliance Trainings and Certificate Tracker. Tracking monthly Employee Birthdays

& Employee of the Quarter & other celebrations., Completing New Employee Profiles on Pay.com. Update Employees from Pre-Hire to Active & Rehires in Pay.com Coordinate Employee Health Benefits/ Coordinate Employee demographics, Positions, labor allocations and offer letters/ Update & track of 401K eligibility. Track sick time and vacation Accruals. Scheduling Managers reminders for: 2-week Dept. Orientations, 90 Day Performance Evaluations and 1 Year review Tracker. Checklist Completion for On boarding and Termination. DMV Pull notice Tracker. Request Activation & deactivation of Employees from Exceedio Network. Request for Hires & Re-Hires on Pay.com Created New Hire folders. Reached out to Spanish speaking employees on workers compensation and help translate workers compensation information to employees.

West Marine- (Company Moved back to Florida) Accounts Payable Clerk Nov 2021-Nov 2022 Watsonville, CA

Process invoice discrepancies -Unmatched and invoice /receiver variance. Resolve issues with vendors West Marine associates. Process Vendor uploads. Process wire payments paperwork. Assist with month end closing. Excel problem solving skills. Matching Purchase Orders-3way with Receivers and invoices. Processing Payments.

1st Capital Bank ( Pandemic Layoffs) Accounts Payable Specialist Jan 2020 -Nov 2021 Salinas, CA

Accounts Payable, Getting proper approval prior to payment. Invoice Coding, Enter invoices for payment on Navigator, director systems. Submit ACH payments. Prepared & processes and print AP checks. log and mail out to vendors. Reconciling monthly statements & related transactions. Research & correct invoice discrepancies. Communicate with vendors regarding inquiries and missing invoices. Maintain the accounting email inbox. Run AP Report for review. Maintain vendor files Handle all incoming mail. Driscoll’s- Temp Job Accounts Payable Specialist Feb 2017-Dec 2019 Watsonville, CA

Performed accounting and clerical tasks related to the maintenance and processing of AP transactions. Provide financial, clerical, and administrative services to ensure efficient & accurate payment of accounts. Reviews, sorts, matches invoices, check requests, ensuring proper approval prior to payment set up invoices for payment prepare& processes AP checks, wire transfers, verify vendor accounts by reconciling monthly statements & related transactions Research & corrects invoice discrepancies. Maintain files and documentation thoroughly & accurately, in accordance. Correspond with vendors & respond to inquiries. Month End. AAA Insurance Administrative Support, Customer Service, Sales Mar 2013-Jan 2017 Salinas, Ca

Performed for AAA NCNU Members various needs, including DMV transactions, cashiering, domestic travel preparations, underwriting support, front-line customer service, promote, generate referrals for promotions, products, services. Achieve both individual & departmental goals. Provided assistance in other offices from time to time. Made customer-service decisions within guidelines and confidently handled transactions independently.

Second Harvest Food Bank Accounting Coordinator Jun 2005- Feb 2013 Watsonville, Ca

A/R and A/P Account Reconciliations Credit & Collections Bank Deposits Maintain Petty Cash Box, Cash Database Maintain General Ledger Work with Internal/External Customers Run Reports Postage Meter Prepare Vendor 1099's Inventory Product Reconciliations Maintain Donor database, General Ledger Merge files for TY letters, Data Entry and Basic Office Duties.

Education Cabrillo Community College September 1986-June 1989 Watsonville High School August 1983-June 1986