Executive Assistant

ANN M. PLACE

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Mobile: 510-***-**** - Email: ********@**.***

PROFESSIONAL SUMMARY

Proactive and results-oriented Senior Executive Assistant with 15+ years of experience anticipating the needs of CEOs and C-Suite executives. Proven ability to contribute to business development, strategic execution, and stakeholder relations, ensuring seamless operations and maintaining strict confidentiality in demanding environments.

SKILLS

Windows 11, Microsoft Office 365

GSuite Applications

QuickBooks, Expensify, Concur

Zoom, Teams, WebEx, Go-To-Meetings

Trello, Zoho, Asana & Salesforce

Dropbox, Box, Slack, SurveyMonkey

Board Vantage Software

LinkSquares Software

DealCloud

SharePoint

WORK HISTORY

Executive Assistant to CEO 11/2022 – 01/2025

ESSA Pharma, Inc. - Remote/Hybrid

Orchestrated the CEO's calendar, increasing meeting efficiency by 30% through strategic prioritization and effective communication management.

Coordinated cross-functional support for CFO, CMO, and COO, improving executive alignment and decision- making speed by 20%.

Organized and executed logistics for quarterly Board meetings, ensuring 100% compliance with agenda deadlines and requirements.

Achieved flawless domestic and international travel arrangements, including detailed itineraries and expense reports.

Drove 100% confidentiality in sensitive matters, contributing to a trust-building environment and enhancing team integrity.

Cultivated and nurtured strong relationships with key stakeholders, including senior executives, board members, and external partners.

Executive Assistant to CEO 11/2021 – 6/2024

Ambagon Therapeutics - Part-time Contract/Remote

Streamlined the CEO's calendars, facilitating seamless scheduling that improved time management efficiency by 25%.

Initiated travel arrangements for executives, reducing costs by 15% through strategic flight and accommodation negotiations.

Spearheaded two annual company events, achieving a 90% employee satisfaction rate.

Facilitated project management, ensuring that business objectives and timelines are met.

Advised as a liaison between the CEO and various internal and external stakeholders.

Handled confidential business matters with discretion and professionalism.

Communicated with the CEO in meeting preparation, including research, agenda setting, and follow- up tasks.

Executive Assistant to CEO 06/2015 – 11/2021

Growth Axis, Inc. - Contract/Remote

Customized personal and professional schedules for CEO, ensuring 100% efficiency in time management and task execution.

Analyzed monthly invoices for contractors, ensuring timely payments that increased operational efficiency by 15%.

Consulted with the Manager of Operations in support of client programs, project agreement scoping, maintain project tracking, and execute client (holiday) mailings.

Arranged administrative operations for 10+ offsite workshops, streamlining processes and ensuring 100% compliance with organizational standards.

Authorized content requirements for a website overhaul, resulting in an increase in site traffic.

Composed responses to over 150 client inquiries, ensuring a 95% satisfaction rate through consistent brand messaging.

Executive Assistant to CEO 02/2013 – 06/2015

DataDirect Networks - Remote

Coordinated daily one-on-one meetings with the CEO, streamlining communication channels and boosting productivity by 25%.

Primary point of contact for internal and external constituencies on all matters of the Office of the CEO.

Achieved reconciliation of invoices and expense reports with 99% accuracy, streamlining the financial review process.

Developed an extensive understanding of company operations, policies, and procedures.

Executed offsite conferences and meetings; prepared materials for meetings ahead of time; and compiled special reports, letters, and memos using various software tools such as Microsoft Office products.

Executive Assistant to CEO 06/2008 – 02/2013

Transcept Pharmaceuticals, Inc., - Point Richmond, CA

Primary support to the CEO and secondary support to the Chief Financial Officer, the Vice President, General Counsel, and Secretary.

Streamlined calendar management and travel logistics for six executives, reducing planning time by 25% and enhancing operational flow.

Interacted daily with executive administrative support staff; coordinated offsite conferences and meetings; prepared materials for meetings ahead of time; and compiled special reports, letters, and memos using various software tools such as Microsoft Office products.

Forged a close working relationship with the Board of Director members and additional CEOs, Presidents, and Executives of outside companies.

EXECUTIVE ASSISTANT 01/2002 – 06/2008

Hewlett Packard Company - Cupertino, CA

Established operations for four Directors in the StorageWorks Division, enhancing team efficiency by 20% across the ILM Americas Regional Organization.

Primary deliverables and responsibilities consisted of administrative responsibilities associated with the cost center budgets, scheduling appointments and meetings, calendar maintenance for all Directors, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, and assisting new employees.

Education

West Valley College, Saratoga, CA

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