Executive Assistant Administrative Support

OLAWUNMI AYOMIPO AKINSEHINWA

Nationality: Nigerian (Nigeria) Gender: Female Phone number: (+234) 081******** (Mobile) Email address: *******************@*****.*** Address: Blk 2 Plot 6, Dove Estate, Lagos., LAGOS, Nigeria (Home) A highly skilled and versatile Executive Assistant with 5 years of experience, adept at providing top-tier administrative support to senior executives. Demonstrated expertise in managing complex schedules, coordinating high-level meetings, and optimizing operational efficiency. Recognized for exceptional organizational skills, proactive problem-solving, and the ability to maintain confidentiality and professionalism in fast-paced environments.

01/2023 – CURRENT Lagos, Nigeria

EXECUTIVE ASSISTANT PERENNIA HOTELS & RESORTS LTD. Support the C-suite executives in daily operations, including scheduling of meetings, travel logistics, and communication management.

Manage executive calendars, organize events, and facilitate communication between departments. Assist in planning and execution of events and conferences, ensuring seamless operations and guest satisfaction.

Develop and maintain relationships with key stakeholders, contributing to a positive corporate image and client retention.

Manage projects effectively, and contributing to the timely delivery of technology solutions enhancing company growth.

Ensure office is stocked with necessary supplies and also ensure all equipment are working and properly maintained.

Work with accounting and management team to set budgets, monitor spending and other expenses. Conduct research on industry trends, competitors, and potential business opportunities, providing the executive team with crucial insights.

Organize and prepare materials for meetings, take detailed minutes, and follow up on action items to ensure timely execution and task completion.

Screen and prioritize emails, calls, and correspondence, acting as a gatekeeper to ensure only the most important matters reach the executives.

Assist with corporate presentations and reports for board meetings, investor pitches and internal reviews. ACCOMPLISHMENT

Assisted in the planning and execution of 2024 Rivers State Economic Summit.

• Created a landing page for the registration of the summit

• Provided a seamless summit experience for Participants.

• Set up a registration system for Participants.

• Post event follow up and evaluation.

Played a pivotal role in organizing the Akwa Ibom annual conference with over 300 - 500 participants, thereby receiving commendations for flawless execution and attention to detail. Streamline executive schedules resulting in a 20% increase in productive time. Recognized in managing high-pressure situations with poise and efficiency. Contributed to the execution of a Start Up company PENTRAR - A supply chain technology solution.

• Assisted with the content writing of the product mobile application.

• Assisted with the content writing and creation of a pitch deck of the solutions to investors.

• Collaborated with a certification company for the produce certification. 06/2021 – 12/2022 Lagos, Nigeria

EXECUTIVE ASSISTANT JSK CONSULTING GROUP

Provide communication systems by identifying needs; evaluating options; maintaining equipment and approving invoices.

Complete special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules and monitoring results. ABOUT ME

WORK EXPERIENCE

Provide historical reference by developing and utilizing filing and retrieval systems. Act as a first point of contact: dealing with correspondence and phone calls. Manage diaries and organize meetings and appointments, often controlling access to the MD/CEO. Booking and arranging travel, transport and accommodation. Organize events and conferences.

Remind the MD/CEO of important tasks and deadlines. Typing, compiling, preparing reports, presentations and correspondence. Ensure office is stocked with necessary supplies and also ensure all equipment are working and properly maintained.

Work with the accounting and management team to set budgets, monitor spending and other expenses. Plan, schedule, and promote office events, including meetings, interviews, orientation and training sessions.

Manage database and filing systems by collecting, organizing and storing information. Overseeing special projects and tracking progress towards company goals. Implementing and maintaining procedures and administrative systems. Manage the store and stationary for official use.

Maintain professional and technical knowledge by attending educational workshops, benchmarking professional standards; reviewing professional publications; and establishing personal networks. Contribute to team effort by accomplishing related results as needed. 02/2021 – 06/2021 Lagos, Nigeria

EXECUTIVE ASSISTANT GROWTH-IN-VALUE ALLIANCE (GVA) PARTNERS LIMITED Prepare meeting agendas and briefing papers for the Chief Executive Officer. Respond to emails and other correspondence to facilitate communication and enhance business processes.

Schedule meetings both internal and external for the Chief Executive Officer. Recruit competent analyst for the smooth running of the organization. Catalogue and file documents digitally.

Manage administrative functions, including calendar management with focus on proper allocation of executive availability.

Work hand in hand with the Chief Executive Officer on delivering projects. Maintain office supplies inventory by checking stock and ordering new supplies as needed. Handle petty cash and disburse funds as needed.

Welcome visitors and determine their purpose of visit. 07/2019 – 01/2021 Abuja, Nigeria

ADMINISTRATIVE ASSISTANT WESTMINSTER SECURITY SOLUTIONS NIGERIA LIMITED Respond to emails and other correspondence to facilitate communication and enhance business processes.

Prepare meeting agendas and briefing papers for members of board of directors and executive team. Work with senior management to initiate new projects and assist in various processes. Maintain office supplies inventory by checking stock and ordering new supplies as needed. Organize office files for easy access.

Daily posting of company's product on all social media pages. Prepare company reports and documents.

Take notes and minutes of meetings.

Manage calendar to schedule appointments.

Welcome guests and determine their entire of visit. Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation.

06/2018 – 06/2019 Abuja, Nigeria

EXECUTIVE ASSISTANT GLOBAL MANDATE CONSULTING LIMITED Updated executives on changing business needs by thoroughly documenting internal and client meetings. Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.

Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.

Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

Prepared meeting agendas and briefing papers for members of board of directors and executive team. Worked with senior management to initiate new projects and assist in various processes. Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

Maintained office supplies inventory by checking stock and ordering new supplies as needed. Accomplished special objectives and projects according to requests from board members. 02/2018 – 05/2018 Abuja, Nigeria

EXECUTIVE TRAINEE MUTUAL TRUST MICROFINANCE BANK

Developed business and marketing plans to achieve revenue goals. Won good deposit accounts.

Achieved good quality risk assets on monthly basis Worked with clients to address and respond to client and partnership management issues. Monitored, followed-up and escalated cases to meet customer response commitments. Liaised with clients by phone, email and text messaging to meet client needs and define expectations. Monitored issues carefully and reached out to customers to provide immediate resolution and maintain satisfaction.

02/2017 – 12/2017 Abuja, Nigeria

FARM ASSISTANT CENTURION SECURITY COMPANY LIMITED

Book meetings for the Managing Director.

Attending of executive meetings and preparing minutes of meeting. Carry out daily operations; Receiving and Dispatching of Mails. Drafting of proposals and replies.

Managing travel arrangement for clients and the Managing Director. Handling of office stationaries.

Organize internal and external meetings and ensuring all necessary logistics are completed. Securing meeting venues,

welcoming guests, providing entertainment for the guests. Market agricultural product such as tomato and local rice. Established a local rice business for the organization by collaborating with rice farmers. 06/2015 – 11/2015 Ibadan, Nigeria

EXECUTIVE ASSISTANT INTERNATIONAL INSTITUTE OF TROPICAL AGRICULTURE Market agricultural product which is mainly on Cassava and Maize Planted and harvested Cassava (Manihot esculenta)

Conducted surveys for consumption of cassava

Researched on pest and disease attacking Manihot esculenta Collection of soil samples in cassava plots.

Analyzing soil pH, soil texture and the Nitrogen, Phosphorus and Potassium in the soil. 10/2011 – 09/2016

BACHELOR OF AGRICULTURAL TECHNOLOGY The Federal University of Technology, Akure, Ondo State, Nigeria

Crop, Soil and Pest Management.

Graduated as one of the Top 7 students in my class with a CGPA of 4.11 on a scale of 5.00 Final grade 4.11

09/2002 – 06/2008

WEST AFRICAN SENIOR SCHOOL CERTIFICATE Livingstone Model College, Lagos Nigeria EDUCATION AND TRAINING

09/1994 – 07/2002

PRIMARY SCHOOL LEAVING CERTIFICATE Laja Private School, Lagos Nigeria Administrative Skills Social Media Team-work oriented Organizational and planning skills Analytical skills Microsoft Office: Word, Excel, Access, Power Point, Outlook. Customer Service Skills Excellent Communication Skills Presentation Skills CURRENT

CIPM (In View) (Chartered Institute of Personnel Management of Nigeria) DIGITAL SKILLS

PROFESSIONAL CERTIFICATE

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