Office Manager Accounts Payable
Resume:
Jorge O.
Sarmiento
**** ***** ******, **** ****, NY
******.**@*****.***
Experience
JANUARY 2024 – PRESENT
Full Charge Bookkeeper/Office Manager
Neighborhood Dental, Brooklyn NY
Reconciled all payments, expenses, accounts, etc. monthly. Prepared balance sheet, P&L YTD for comparison purposes; balanced and audited accounts payable/receivable, and managed organizational cash flow.
Served as an Office manager for two practice locations; Prepared employee payroll for staff and contractors; set work schedules, ordered supplies and handled all expenses.
Created company HR Department, developed Employee Handbook and sexual harassment training protocol. Established relationships with 3rd party tax consultants on W2/1099 reporting.
Acted as a liaison with the City of New York and kept all relevant licenses and regulations accurate and current.
Entrusted with dealing with all customer/vendor discrepancies or complaints.
Worked with the practice owner on cash flow forecasts for planned expansion or acquisitions.
APRIL 2023 – DECEMBER 2023
Bookkeeper/Staff Accountant
Sunkeeper Solar - Brooklyn NY
Manage, file, and organize company books including reports, financial statements, transactions, and balance sheets.
Assist management with ensuring profitable operations are fulfilled and took initiative to resolve daily issues.
Track expenses and compiled daily, weekly, and monthly reports to influence business strategic planning tasks.
Administered all accounting activities such as processing accounts.
Process companywide payroll for all W2 and 1099 employees.
Perform billing and create 30+ invoices per day for customers and vendors.
JULY 2022 – MARCH 2023
Staff Accountant/HR Administrator
Smart City Kids Inc & Smart City Tutors, New York NY
Managed all aspects of general ledger, accounts receivable, and accounts payable in QuickBooks for Smart City Kids (SCK) and Smart City Tutors (SCT).
Processed company-wide payroll for a combined staff of 40 for SCK (via ADP) and SCT (via Venmo).
Managed daily organizational credit card outflow/inflows, including but not limited to invoicing, payment to vendors, handling ACH transfers, maintaining departmental records for compliance purposes.
Led the planning, forecasting, and implementation of annual organizational budget.
Ordered and maintained inventory of office supplies, cleaning products, and technical hardware.
Conducted annual audits for insurance policies. Liaised with CPA on a quarterly basis and as needed for bank reconciliation reviews and tax returns.
Onboarded new employees and terminated/offboarded departing staff. Maintained employee benefits (401k, medical, dental, vision).
Created client and school contracts when new clients signed on with SCK or SCT.
MARCH 2019 – JUNE 2022
Full Charge Bookkeeper/Office Manager
Neighborhood Dental, Brooklyn NY
Reconciled all payments, expenses, accounts, etc. monthly. Prepared balance sheet, P&L YTD for comparison purposes; balanced and audited accounts payable/receivable, and managed organizational cash flow.
Served as an Office manager for two practice locations; Prepared employee payroll for staff and contractors; set work schedules, ordered supplies and handled all expenses.
Created company HR Department, developed Employee Handbook and sexual harassment training protocol. Established relationships with 3rd party tax consultants on W2/1099 reporting.
Acted as a liaison with the City of New York and kept all relevant licenses and regulations accurate and current.
Entrusted with dealing with all customer/vendor discrepancies or complaints.
Worked with the practice owner on cash flow forecasts for planned expansion or acquisitions.
FEBRUARY 2017 – MARCH 2019
Account Reconciliation Specialist/Bookkeeper
Eddies Management, Long Island City NY
Prepared monthly financial reporting package, supplied detailed business explanations behind variances against forecast, budget and prior year for cash flows, balance sheet and income statement.
Updated and reconciled daily activities in QuickBooks including but not limited to client invoices, bank receipts, credit card and cash payments with subsequent journal entries, and allocations of inventory.
Created and processed all company invoices, purchase orders and expense reports.
Liaised with third party accountant in preparation of monthly, quarterly and annual tax reporting.
Audited and resolved all vendor related discrepancies.
JANUARY 2013 – DECEMBER 2016
Owner / Managing Partner
Jean Michaels Salon & Spa, Weston FL
Responsible for the management of a high-end beauty organization consisting of 22 employees, with annual gross revenues of approximately $900k.
Prepared weekly payroll by calculating gross salary and commission amounts, deducting chargebacks, and confirming tax status
Designed spreadsheets for data exchange with payroll provider Paychex Inc.
Provide premier white glove customer service and provided VIP treatment to all customers.
Managed weekly cash deposits; Liaised with personal banker to reconcile weekly credit card and cash receipts.
Met regularly with 3rd party vendors such as L’Oreal, to place product orders and forecast for upcoming cycle.
Liaised with local authorities to insure that all legal and regulatory requirements are adhered to.
Provided monthly spreadsheets for CPA with the necessary data to prepare and file monthly sales return, income tax return, balance sheet and income statement.
Partnered with website developer to create and maintain company website.
NOVEMBER 2007 – MAY 2012
Financial Analyst / Assistant to the Director of Faculty Practice Finance
Columbia University Medical Center at NY Presbyterian,
New York NY
Created and monitored worksheets tracking physician’s monthly cash flow including tracking expenses and payments, quantifying and explaining inconsistencies between bank deposits and debits as well as reconciling credit balances and rate variances.
Worked with the Director of Faculty Practice to create and distribute special financial reports, as needed, for budget analysis, P&L, credit balances, and expense tracking.
Analyzed and reconciled monthly cash payments for IDX and non-IDX physicians including, but not limited to, matching patient billing with patient/insurance payments, balancing credit card fee allocations and profit and loss quarterly reports.
Created and maintained departmental spreadsheet pertaining to physician write offs for cash reconciliation on a month end basis.
Partnered with payroll department to identify and input service time for medical secretaries including compiling and monitoring time sheets, vacation/sick days, holiday pay and personal time off.
Developed and implemented department-wide processes and procedures that helped identify discrepancies with reimbursements, patient and insurance refunds and reduce open cases by 50%.
Provided ad hoc reporting and analysis for various internal departments including but not limited to Payroll, Finance, Treasury and Accounting.
Reviewed, approved, and paid Travel & Expense claims and invoices for contract physicians.
Education
Bachelor of Science in Business Management
Mercy College, New York NY
Certificate in MBA Essentials
University at Buffalo, New York NY
Certificate in Trading Securities and Market Analysis
New School University, New York NY
FLUENT IN SPANISH
Skills
QuickBooks (desktop and on-line)
Excel
Word
ADP
PowerPoint
Typing 60 WPM
MS Outlook
Google Suite
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