Executive Administrator

(Natasha Rodgers) *

Natasha Rodgers

Executive Administrator

703-***-**** ***********@*****.***

SECURITY CLEARANCE – Secret

Detail-oriented and self-sufficient Administrative and Travel Manager with over 20 years of experience providing extensive travel and administrative assistance to senior executives while overseeing office operations. Acknowledged for outstanding problem-solving skills and a proactive mindset in task execution, ensuring that all travel, administrative, and operational needs are addressed effectively. Proficient in budget management, customer relations, and travel coordination. My established history of precision in dynamic environments highlights my capacity to adapt and excel under pressure. Dedicated, reliable, and adept at managing several responsibilities simultaneously while showcasing exceptional time management skills. AREAS OF EXPERTISE

• Budget Management

• Expense Report Coordination

• Vision and Decision-Making

• Managing projects under tight deadlines

• Scheduling and Calendar Management

• Travel Technology

• Research and Analyses

• Handling Proprietary Information

• Travel Management

• Organizational and Planning

PROFESSIONAL EXPERIENCE

3/2020 – Present

Hours per week: 40

Staff Assistant US Department of Transportation, Office of the Assistant Secretary for Research and Technology – Washington, DC

• Oversee and coordinate leadership calendars daily to prevent scheduling conflicts and ensure smooth management of appointments and commitments.

• Assess various program areas to identify deficiencies and propose solutions for improvement.

• Manage front office operations, guiding senior leadership in travel, Electronic Document Management System (EDMS) processes and speaking engagement planning.

• Collaborate with senior personnel and government entities to facilitate effective communication and decision-making.

• Implement actionable strategies for the Office of the Assistant Secretary senior leadership to enhance operational efficiency.

• Streamline travel management processes, resulting in a 15% reduction in travel expenses.

• Conduct research and engage with key stakeholders to gather essential information and provide recommendations.

• Coordinate complex travel itineraries for senior leadership, achieving a 100% satisfaction rate.

• Handles ongoing tasks that involve high-level interactions with public officials, professional organizations, and educational institutions, to gather insights about the Office of the Assistant Secretary.

• Facilitate collaboration by coordinating virtual and in person meetings and travel logistics.

• Attends briefings and meetings as necessary, regularly coordinating and discussing findings from reports, projects, or committees with leadership.

• Train and mentor junior administrative staff, enhancing team performance and productivity.

• Promptly oversees and supports various activities, such as coordinating external meetings, emergency and itinerary travel changes, and maintaining front office organization.

• Monitor and manage travelers’ travel bank cards to ensure precise payments and prevent any overdue balances from arising.

• Engages in all aspects of organizational and management issues related to the Office of the Assistant Secretary activities.

(Natasha Rodgers) 2

8/2017 – 3/2020

Hours per week: 40

Executive Assistant Environmental Protection Agency, Washington, DC

• Acted as a key communicator among senior leadership to enhance collaboration and information sharing.

• Managed complex calendars, optimizing meeting schedules for executive leadership.

• Organized and effectively managed a variety of administrative responsibilities, ensuring precision and adherence to deadlines.

• Assisted in preparing comprehensive reports and presentations for board meetings.

• Developed and implemented administrative processes that reduced operational costs by 15 %.

• Assisted in revamping business processes to improve operational efficiency.

• Organized and prepared both technical and non-technical documents for review by senior management.

• Planned and executed office functions and operations to ensure adherence to company policies and maximize efficiency.

• Proactively identified challenges and proposed solutions to refine administrative processes.

• Trained new administrative staff on company protocols and best practices. 5/ 2011 – 8/2017

Hours per week: 40+

Event Director and Administrator Harvest Life Church – Woodbridge, VA

• Organized and managed a diverse range of events, including conferences, fundraisers, galas, religious services, small meetings, sporting events, luncheons, and banquets, averaging 10 events per month, generating revenue between $250 and $40,000, and accommodating 10 to 3,000 attendees.

• Oversaw the planning and execution progress of each event to ensure smooth operations.

• Provided training and support to event leads throughout the planning process to foster success.

• Coordinated events while being mindful of financial constraints and time limitations.

• Negotiated favorable terms with vendors to optimize event budgets.

• Fostered teamwork and upheld high customer service standards to ensure a positive event experience for attendees.

• Made sound decisions and offered solutions to event leads when challenges arose.

• Collaborated closely with event leads to create floor plans, timelines, and working agendas.

• Prepared and presented analyses of event effectiveness, implementing necessary improvements and adjustments based on feedback.

• Managed action items and deadlines by developing and coordinating a comprehensive event-tracking system.

• Established procedural guidelines and policies to streamline event operations. EDUCATION

T.C. Williams High School Alexandria, VA Advanced Diploma - June 1995

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