Document Controller Hr Assistant
Resume:
MA. YASMIN BAUTISTA
Bldg *** Zone ** Street *** Madinath Khalifa South, Doha, Qatar
Contact No.: 30781766
Email: ****************@*****.***
OBJECTIVE
To be considered in a position that will further enhance my knowledge and maximize my potentials for the success of the company as well as my own. WORK EXPERIENCES
April 2023 to September 2024 HR Assistant / Personal Assistant / Document Controller at Meinhardt (Singapore) Pte Ltd Qatar Branch 3rd Floor, Al Asmakh Tower Majlis Al Taawon St. Westbay, P.O. Box 24431
Job Responsibilities:
• Assist in management duties such as recruitment, scheduling appointment of interview.
• Prepare and send job offer to candidates.
Update Recruitment Monitoring accordingly.
• Prepare Staff Requisition Form of candidates after acceptance of Job Offer
• Send all complete HR documents for newly joined staff to Office Manager
• Assist in onboarding of new staff.
• Prepare Salary Increment Form and Salary Increment Letters
• Approve Leave Forms for MHT Staff and Update
Leave Monitoring accordingly.
• Maintain Staff Master List up to date.
• Request Medical Insurance for new joiners.
• Employee orientation, development, and training
Managing employee relations
• Handle work pass / visa application, renewal, and related paperwork.
• Drafting letters, prepares presentations and reports.
• Monitoring attendance and submitting monthly
biometrics report.
• Manage office equipment maintenance.
• Handle general office administration duties.
• Other duties as and when required by your superior July 2018 to April 2023 Document Controller / Executive Secretary / HR Assistant at CCL Qatar WLL
10th Floor, Al Aqaria Tower, Al Muthaf Street, Old Salata P.O. Box 24396, Doha – Qatar
Job Responsibilities:
(Document Controller)
• Collects and maintains all company projects’
documentations (either for a particular project or the whole office) while assuring it is properly stored and easily accessible for the concerned. Direct reporting to Project Manager and Engineers.
• Develops and maintains a comprehensive filing
system and computer database for all documents to
be retained in the document control office; ensures fast retrieval of documents.
• Input document data into the standard registers
ensuring that the information is accurate and up to date.
• Timely distribution of latest revision level
documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
• Updating each project’s transmittal log, noting who send the submittal and when it was received by the contractor.
• Perform clerical typing duties to generate documents as necessary (Photocopying, Scanning, Faxing, E-
Mailing, and mailing).
• Updating document register and project list for in hand and completed projects.
PERSONAL
INFORMATION:
Age 36 years old
Gender Female
Language English and Tagalog
Nationality Filipino
Visa Transferrable / NOC
Availability Immediate
SKILLS AND ABILITIES
• Possess leadership skills
• Has an ability to work under
pressure with minimum
supervision
• Has excellent interpersonal and
communications skills
• Flexible in work and proactive
• Technologically savvy
Proficient in Microsoft Office
• Has strong organizational skills
• Well-developed customer service
skills
REFERENCES
Mr. Elie Abou Youn
HR Manager
CCL Qatar WLL
**.********@******.***
Stephanie Ann Sison
Senior Property Coordinator
Al Shareef Holding
I hereby certify that all of the
information stated here are true and
correct to the best of my knowledge and
belief.
MA. YASMIN BAUTISTA
(Personal Secretary)
• Responsible for any necessary works required in maintaining the office. Coordinates with the office tower department (maintenance/security/admin).
• Booking new tickets and hotels.
• Communicate with the GM from time to time for the online check-in. Giving updates using WhatsApp or application requested by the GM.
• Monitoring all the GM’s legal documents, and cards Validity (Such as passport, QID, card insurances etc.)
• Monitoring the tickets, prepare a log sheet and make sure to inform of any discrepancies between tickets (passenger, time, date, and location)
• Other personal related tasks for the GM.
February 2015 to Document Controller / Secretary at Derwind Trading and May 2018 Contracting Co. WLL
10th Floor, Aamal Tower, Omar Al Mukhtar Street, West Bay P.O. Box 20366, Doha – Qatar
Project: Arwa Tower (2B+G+41)
Contract Value: QR 275,000,000
Project Location: West Bay - Doha, Qatar
Client: Al Rayan Tourism and Investment Company (ARTIC) Project: Reconstruction of City Centre Doha
Contract Value: QR 260,000,000
Project Location: West Bay - Doha, Qatar
Client: Al Rayan Tourism and Investment Company (ARTIC) Job Responsibilities:
• Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for construction projects.
• Direct reporting to Project Manager and Engineers.
• Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or Construction engineering project
• Preparing letters to consultant, sub-contractors, internal memorandum etc.
• Preparing project submittals for approval such as Shop Drawing, Material Submittal, HSE Submittals, Method Statement, Inspection and Test Plan, Test Reports and Monthly Reports. EDUCATIONAL BACKGROUND
2006 to 2009 Our Lady of Fatima University
Regalado, Quezon City – Philippines
Bachelor of Science in Nursing
2005 – 2006 Far Eastern University
Recto, Manila,
Associate in Health Science Education, BSN
2001 – 2005 Diliman Preparatory School
Commonwealth Avenue, Quezon City – Philippines
(Secondary)
1995 – 2001 Diliman Preparatory School
Commonwealth Avenue Quezon City – Philippines
(Primary)
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