Administrative Assistant Staff Accountant

Natalie Cong

**** ******* **. *** ****, CA *****

Cell: 408-***-**** Email. ***********@*****.***

OBJECTIVE: Seeking a position as Staff Accountant (A/P, A/R, and Payroll) or Buyer/ Shipping and Administrator where my knowledge and experience will be further developed and utilized.

EDUCATION: BS in Accounting and Information Systems.

San Jose State University, San Jose, CA 1996 – 2000

SPECIAL SKILLS: Proficient in Microsoft Office including Word, Excel, and Outlook. Detail-Oriented, Responsibility, and Timely. Ability to manage multiple tasks and meet deadlines in fast-paced environments

WORK EXPERIENCE:

Purchasing and Maintenance Administrator, May 2021-December 2024

Vantedge Medical, San Jose, CA

Researching and identifying effective suppliers for specific items

Preparing proposals, requesting quotes, and negotiating purchase terms and conditions.

Create/process purchase orders in the system, confirming details and agreements.

Actively follow up on the status of PO, follow up with suppliers on ETA and delivery schedule

Maintain purchasing records/ part inventory.

Monitoring supplier performance and resolving issues and concerns.

Coordinate daily communications with suppliers regarding orders and cost discrepancies.

Acts as liaison between supplier and staff to ensure timely delivery and meeting parts requirements.

Plan, schedule, and manage maintenance tasks in a team.

Generate work orders and maintain history records in the Micro-main system

Create, review, and update daily/ weekly unplanned repair work orders report to manager.

Staff Accountant, May 2017-April 2021

King Seafood Center III supermarket, Sunnyvale, CA

Inventory controller by placing orders, recording inventory, and addressing discrepancies

Account Receivable process by generating invoices, collecting unpaid bills, recording and tracking payments received from customers. Reconcile customer accounts and resolve discrepancies

Account Payable process by verification of contract amounts and processing payments

Perform all payroll duties, including taxes and year-end reporting. Review timesheets, and verify attendance, hours worked, and wage computation to reconcile payroll discrepancies.

Accounts Payable Processor, June 2013-December 2016

Cypress Semiconductor Corporation, San Jose, CA

Invoice review for approval, coding, and payment processing (products, utilities, employee expenses, and reimbursements.)

Communicate with vendors regarding payment issues and discrepancies.

Set up new vendor accounts and update existing vendor records.

Maintain and update Records in the accounting system of payments, expenditures, purchase orders, invoices, and statements.

Reconciliation vendor statements and resolve payment discrepancies.

Assist in month-end closing and provide supporting documents for audits.

Accounting Assistant, February 2009-May 2012

Marriot Hotel, San Jose, CA

Performing invoice processing, sending payment reminders, and updating accounts

Reconciled purchase orders, invoices, and payments received.

Managed petty cash transactions daily.

Perform other administrative duties for daily mail, scan, filling or assist to Accounting personnel, and site staff.

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