Accounts Payable Specialist

Aide Uduoise

TX ***** 346-***-**** • ***********@*****.***

Professional Summary

An experienced professional with a proven track record in managing vendor invoices, reconciling financial statements, and ensuring compliance with company policies. Highly skilled in processing expense invoices, resolving discrepancies, and managing checks and ACH payment runs. Adept at maintaining databases and answering inquiries from internal teams and external vendors, with a strong focus on accuracy and compliance.

Proficient in vendor management, expense management, travel and entertainment reports, and other financial workflows. Extensive expertise in batch processing, billing, payment runs, and financial reconciliation. Known for excellent communication skills, attention to detail, and the ability to multitask in fast-paced environments. A reliable team player who can also work independently. Skilled in using various software to process payments, maintain records, and ensure smooth account operations.

Skills

Written and verbal communication

Multitasking

Well organized

Oracle EBS

Share point

SAP

QuickBooks

Attention to detail.

Good team player

Excel (Formulas, Pivot Tables, V lookup)

Microsoft Outlook

JD Edwards

Salesforce

Microsoft Dynamics (Great Plains)

Professional Experience

Westlake Chemical,

Houston, Texas December 2023 – To date

Account Payable Specialist

Invoice Processing

Batch and prepare electronic and hard-copy vendor invoices for import or scanning into the Accounts Payable (AP) workflow system.

Use Kofax Capture optical character recognition software to extract and validate invoice data for AP processing.

Correct discrepancies in invoice data before routing for approval and payment.

Vendor Invoice Management

Conduct basic research related to invoices, vendors, and payment history.

Generate reports for internal audits and compliance reviews.

Print, file, and maintain all relevant accounts payable documents and reports.

Ensure vendor records are correct and updated in salesforce.

Payment Processing

Process ACH and check payment runs, ensuring accurate batch processing and compliance with company policies.

Coordinate with finance teams to ensure payments are processed on time and address any errors or discrepancies in payment runs.

Support check voiding processes, ensuring accurate record-keeping.

Billing and Expense Management

Process travel and entertainment (T&E) reports and employee expense reimbursements.

Ensure correct coding, approval, and timely payment of expense reports and billing tasks,

Print, file, and maintain all relevant accounts payable documents and reports.

Data Management and Reporting

Create and update Microsoft Excel files to track payment statuses, pending invoices, and other relevant AP data.

Generate reports for internal audits and compliance reviews.

AP Inquiry Resolution

Address and resolve AP-related inquiries from internal departments and external vendors, providing accurate information in a timely manner.

Escalate complex issues to senior AP personnel or management as needed.

Vendor 1099 Form Management

Gather vendor details, ensure W9 and all information needed from vendors are correct.

Verify Accuracy and Compliance: Reconcile vendor records to ensure they are correct and compliant.

Distribute Forms: Send 1099 forms to vendors and the IRS, and complete state filings if needed.

Follow-up and Corrections: Address errors with corrected forms and respond to inquiries.

Assistance with Monthly Closings

Participate in month-end closing processes, providing AP data and reports to the accounting team.

Collaborate with finance teams to ensure smooth monthly and yearly closing activities.

Remote Office Solutions,

Houston, Texas February 2022 – December 2023

Account payable specialist

Receiving and scanning vendors’ invoices.

Accurately review, code, and process vendor invoices.

Processing and documenting employee expense reports.

Processing about 700 invoices weekly.

Manual 3-way or 2-way and processing of invoices when required.

Reconciling vendor statements by investigating and researching all vendor invoices in the statement and updating their status.

Perform data entry associated with accounts payable.

Performing invoice audits and reviews.

Assist with audit support as needed.

Set up, enable, and maintain vendor accounts.

Provide supporting documentation for audits.

Loomis Houston, Texas February 2021 – January 2022

Account Payable Specialist

Process invoices using various methods such as excel uploads, scanning and po matching, and manual keying.

Process weekly payments including checks, ach, wires, epay, and pay mode-x.

Ensure all invoices have correct coding and approvals.

Responsible for mailing payments via USPS and UPS.

Communicate with internal and external customers concerning past due invoices and resolve them in a timely manner with excellent customer service.

Responsible for processing invoices received for the Loomis corporate office.

Perform invoice audits and reviews.

Work with vendors to research and resolve issues ensuring a high level of customer service.

Other duties as assigned.

HEB, Houston, Texas December 2018 – December 2020

Account Payable Specialist

Performed full cycle account payable by processing invoices using 2way/ 3way match.

Entered vendor invoices in Oracle PeopleSoft and matched purchase orders to corresponding invoices.

Processed expense invoices by obtaining approval and general ledger code from respective territory managers.

Resolved discrepancies by communicating with vendor accounts receivable units and addressing discrepant invoices based on the type and nature of the discrepancy.

Researched invoices using V look-up.

Processed between 110 and 140 invoices daily.

Ensured priority was given to discount vendors to enable the company to take advantage of the discounts offered by vendors.

Reconciled vendor statement by investigating and researching all vendor invoices in the statement and updating their status.

Smoothie Factory, Houston, Texas February 2016 - October 2018

Account Payable Clerk

Entered invoices, expense reports and check requests into Microsoft Dynamics (Great Plain) ERP for payment.

Printed, sorted, and stamped incoming invoices daily.

Matched checks to invoices and verified vendors’ payment information.

Successfully handled inquiries, concerns, and issues via telephone and e-mail concerning vendor payment status.

Performed full cycle account payable by processing invoices using 2 and 3 - way matching.

Matched invoices to the relevant receipts and processed orders

Posted approved invoices and prioritized them for check processing.

Processed checks tri-weekly for outgoing mail or delivery to employees

Education

Bachelor's Degree - Estate Management

Federal University of Technology, Akure

Post Graduate Certificate – University of Nottingham, UK

Project Management Professional (PMP) certification

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