Administrative Assistant Credit Card

Kayla Tersigni

+1-419-***-**** ***********@*****.*** Prattville, AL 36067

WORK EXPERIENCE

Administrative Assistance, Pike Road Millwork

April 2024 - Present

• Inputting invoices

• Inputting time cards for employees

• Entering estimates for windows in QuickBooks

• Setting up window deliveries with customers and delivery personnel

• Assisting managers/owners with any needs or special requests

• Generating reports for managers

• Consolidating credit card receipts for report monthly

• Answering phone and emails

• Ordering company merchandise

Administrative Assistant, Smith Industrial Services July 2023 - March 2024

• Input data for daily work tickets.

• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

• Issue and record adjustments to pay related to previous errors or retroactive increases.

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

• Answer phone calls and direct calls to appropriate parties or take messages.

• Greet visitors and determine whether they should be given access to specific individuals.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work

• File and retrieve corporate documents, records, and reports.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Provide clerical support to other department.

• Assist new hire trainees with computer based training.

• Provide PO numbers for parts needed.

• General billing for outages, tickets, etc.

Project Specialist, Pacific Bath Company

February 2022 - April 2023

• Confirmed materials with customers.

• Produced and distributed project documents.

• Planned, scheduled and coordinate project installations with customers.

• Conferred with project personnel to identify and resolve problems.

• Uploading close out documents to CRM program.

• Finalized payments with financing companies as well as adding a check or credit card to collect final payment. Confirmed with the warehouse staff that materials were in stock for the projects.

• Work closely with install managers to assure scope of work is accurate. Staff Assistant, Beasley Allen Law Firm

January 2021 - May 2021

Receive and place telephone calls.• Schedule and make appointments.• Organize and maintain law libraries, documents, and case files.• Submit articles and information from searches to attorneys for review and approval for use.• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare responses to correspondence containing routine inquiries.• Provide clerical support to other departments.• Administrative Assistant, Asphalt Contractors Inc

June 2020 - January 2021

• Process payroll information.

• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies

• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

• Issue and record adjustments to pay related to previous errors or retroactive increases.

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

• Answer phone calls and direct calls to appropriate parties or take messages.

• Greet visitors and determine whether they should be given access to specific individuals.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work

• File and retrieve corporate documents, records, and reports.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Provide clerical support to other departments

Supervisor/Inventory Control, Tri-Dim at Hyundai

April 2019 - February 2020

Process payroll information.• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies. • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.• Issue and record adjustments to pay related to previous errors or retroactive increases.• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. • Answer phone calls and direct calls to appropriate parties or take messages.• Greet visitors and determine whether they should be given access to specific individuals.• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. • File and retrieve corporate documents, records, and reports.• Open, sort, and distribute incoming correspondence, including faxes and email.• Provide clerical support to other departments.• Office Clerk/Assistant, Bearings and Drives of Alabama December 2017 - March 2019

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and

• personal computers.

• Answer telephones, direct calls, and take messages.

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints

• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

• Compile, copy, sort, and file records of office activities, business transactions, and other activities.

• Deliver messages and run errands.

• Review files, records, and other documents to obtain information to respond to requests.

• Inventory and order materials, supplies, and services.

• Troubleshoot problems involving office equipment, such as computer hardware and software.

• Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

• Complete and mail bills, contracts, policies, invoices, or checks. Office Manager/ Dispatcher, Seamon Wrecker Service Inc April 2014 - April 2017

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and computers.

• Answer telephones, direct calls, and take messages.

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints

• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

• Compile, copy, sort, and file records of office activities, business transactions, and other activities.

• Deliver messages and run errands.

• Review files, records, and other documents to obtain information to respond to requests.

• Inventory and order materials, supplies, and services.

• Troubleshoot problems involving office equipment, such as computer hardware and software.

• Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

• Complete and mail bills, contracts, policies, invoices, or checks.

• Efficient with Quickbooks, Excel, GPS tracking systems, and dispatch programs.

• Calculating the correct hours and minutes for payroll.

• Working in Quickbooks to make deposits and payments. Accurately taking down information to ensure the driver can locate the customer with an appropriate ETA.

• Maintaining the abandoned vehicles on 3 different lots.

• Multitasking phone calls and taking down the correct information.

• Assisting customers to help them locate their vehicles and informing them of the process in which to retrieve the vehicle

• Correcting employees mistakes when an incident has occurred.

• Maintaining the office supplies and ordering when needed.

• Assisted with abandoned vehicle sales.

• Filed title work with the State of Alabama Department of Revenue Motor Vehicle Division monthly.

• Ensured all bills and payments were being paid with the billing personnel. EDUCATION

Wetumpka High School

2009

High School Diploma

SKILLS

Admin Assistant, Answering Phones, Bookkeeping, Clerical Skills, Data Entry, Database, Deposits, Disbursements, Faxing, Financial Statements, GPS System, Inventory Control, Invoicing, Labelling, Microsoft Excel, Multi Tasking, Office Supplies, Payroll Processing, Peachtree, QuickBooks Software, Reconciling, Sage, Scanning, Scheduling, Stockroom, Troubleshooting

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