Data Entry Office Administrator
Resume:
SILVIA SANTIAGO
*********@*****.***
Construction Office Administrator support the supervisors and other team members with problem solving skills, effective teamwork, remain a motivated leader with strong organizational abilities and work well under pressure.
WORK EXPERIENCE
PULSE Alliance - FEMA Project Coordinator May 2021- July 2021
• Coordinated the set up and break down of the area for the nurse staff to administer the vaccines
• Prepared the paperwork needed per client
• Drove to different sites to deliver equipment or medication
• Worked closely with nurse staff to assist as needed
• Organized and arranged different sites weekly
• Handed out informative information regarding the vaccine to those inquiring SGL Constructors Office Administrator June 2017- April 2021
• Input and data entry into excel spreadsheet and ensure accuracy
• Accounts payables and receivable per account
• Maintained the log books per vendor, including payroll, weekly hourly timecards
• Create and maintain accurate files for various departments
• Organize, review of confidential documents
• Customer Service
• Salesforce data entry
• Sheets
• RFI
• CRM and Blue-beam to process daily invoices
• Organize meetings and ordered lunches
• Payroll using their accounting system
• Entered data into excel spreadsheet
• Worked on PO’s, SOV’s
• Plain grid to enter hours for payroll
• Kept watch for delivery of materials
• Team- player: interact with others in office and field
• Maintain organized, cleanliness of work area, stock room and kitchen supplies
• Receptionist duties as needed
Trusted Herd Work various events Jan 2016 to Present
• Ticket usher, canvassing door to door or business to business
• Resort banquet server: set up break down per event
• Registration/Administration
• Sampling
• Ambassador
• Transport driver
Energy Air Pre-Construction Coordinator (contract) Feb 2016 to Nov 2016
● Organized all equipment in staging groups with labels
● Filed permits per municipality
● PO’s
● Research each sub-contractor need for materials to complete each assigned task
● Processed specified documents to obtain City and County permits
● Completed job close outs, maintain a warranty program for all projects
● Created the startup packet for upcoming projects, while verifying each document is correct
● Worked closely with Project Managers regarding scheduling of permits per job to ensure county approve with pass status
● Kept close attention to details with calendar and schedule request from builders Commercial Appliance Orlando Parts Coordinator (contract) Nov 2015 to Jan 2016
● Worked with technicians to order parts needed per job
● Suggested label each part by section
● Received and checked materials, prepared materials for use in production processes
● Loaded and unloaded materials from stock in warehouse by utilizing pick sheets
● File service orders, prepare paperwork for manufacture warranty and return parts
● Reorganized materials inventory system by incorporating balanced checks to ensure appropriate inventory levels at all times.
American Residential Services Dispatcher (contract) May 2015 to Nov 2015
● Provide fast, friendly professional customer service to both internal and external customers
● Communicate with technicians and other departments via email, text message and phone
● Answer incoming calls, emails, and text messages to close out calls for technicians and sales
● Maintain scheduled calls on the dispatch board making sure to assigned to the proper technician Focus Construction. Construction Administrative Assistant Feb 2013 to July 2014
● Sourced quotes for sub-contractors and vendors have
● Entered data into excel spreadsheet
● Filed permits, PO’s and other documents
● Complete job close outs and maintain a warranty program
● Manage correspondence, organized administrative forms data effectively, and maintained
● Assisted project manager with punch list, walk through, and other reporting functions
● Research each sub-contractor need for materials to complete each assigned task
● Worked closely with the sub-contractors and vendors
● Sheets
● Prepared and processed material order using sage software
● Organize deliveries, maintain record of filing and inventories
● Processed specified documents to obtain City and County building permits
● Reviewed and reconciled project issues at the request of Project Manager EDUCATION
Diploma:
Associate in Science
Massage Therapy
ADDITIONAL INFORMATION
Strengths:
● Time management skills, planning, negotiating with suppliers/vendors and contractors
● Working with contracts, organization, answering phones, working with HR when needed, and payroll support
● Communication skills aimed at effectively understanding customers problems and inquiries
● Multi task, work with all Microsoft Office products including Excel
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