Administrative Assistant Executive

KEVIN WESTLING

** **** ***., **** ******, NY ****4 · 716-***-****

***********@*****.***

Highly organized and efficient individual able to work alone or within the framework of a team to get any task done in a timely manner. My goals are to continue to evolve and progress forward in my career and maintain my status as integral part of my organization. EXPERIENCE

SEPTEMBER 2024 – PRESENT

ADMINISTRATION COORDINATOR

ROBERT HALF

Buffalo Federation of Neighborhood Centers (Sept – Nov)

HR – Pre-Screening Interviews

Inventory Management

Event Planning & Setup

Taking detailed meeting minutes

Assistant to CEO & CFO

Immco Diagnostics

Assist with billing

o Sending out statements

o Verifying addresses & phone numbers

Customer service

Sort & distribute incoming mail

Major projects

o Verify information for collections

o Sort and organize digital filing system

JUNE 2023 – JANUARY 2024

EXECUTIVE ADMINISTRATOR

CONEQUIP CONSTRUCTION PARTS

Administrative

Assistant to the 3 owners of the company

Managed all the owners’ calendars, scheduled all meetings and took detailed minutes at each.

Secured travel arrangements for business trips to conventions and vendors including flights, hotel accommodations, car rentals and/or Uber rides and itinerary of events. Facility Management

Maintained both of the companies’ sites in Sanborn and Elma, NY

Ordered supplies as needed

Built relationships with vendors including cleaning, building maintenance, lawn care and snow removal.

Assisted in finding a new south location

Vendor Relations

Assisted in building relationships with current and potential parts supplying vendors. Fiscal Management

Maintained expense reports for owners

SEPTEMBER 2021 – MAY 2022

ADMINISTRATIVE ASSISTANT II

ROSWELL PARK COMPREHENSIVE CANCER CENTER

Fiscal Management

Assisted faculty with submitting grants

Knowledge of NIH, DOD and private grants submission procedures Technology

Assisted in maintaining department website

Maintained inventory of department computers and ordered, troubleshooted and advised when necessary

Education

Assisted faculty and students with department courses including setting up in person and virtual classrooms, distribute course materials and sending out surveys

Assisted faculty and staff with making yearly research presentations including booking & setting up rooms, marketing the event and making sure the room’s technology was working properly

Miscellaneous

Assisted the department Chair with any projects they required and maintained their calendar.

Assisted department manager with any projects they required JULY 2012 – APRIL 2020

SENIOR STAFF ASSISTANT (UNIVERSITY RELATIONS ADMINISTRATOR) UNIVERSITY AT BUFFALO, DEPARTMENT OF FAMILY MEDICINE Human Resources

Faculty and Staff Appointments and Reappointments

Faculty Recruitment

Faculty Promotions

Fiscal Management

Maintain State and Endowment accounts

Monitor departmental research accounts

Budget preparation

Technology

Assist in maintenance of departmental website and faculty eCVs

Order computers and other technology for departmental faculty and staff Organize Meetings

Send out invites and keep track of RSVPs

Secure classrooms or lecture halls

Assist presenters with technology

EDUCATION

JUNE 2007

HEALTHCARE ADMINISTRATION, UNIVERSITY AT PHOENIX

3.80 GPA

Multiple courses on the business side of the healthcare industry SKILLS

Microsoft Office including Word, Excel, Power

Point

Organized

Facility Management

Event Planning

Vendor Relations

Team Player

Oral and Written Communication

Database Management

Calendar Management

Travel Arrangements

ACTIVITIES

Departmental Campaign for the Community Liaison

Professional Staff Senate Executive Committee member

Professional Staff Senate Senator

United Way Day of Caring Volunteer

Contact this candidate