Office Manager Administrative Assistant
Resume:
Janine Weekley
Whitehouse Station, NJ 08889
*********@**.***
Objective
To obtain a challenging position as an Office Manager/Executive Administrative Assistant requiring excellent communication skills and a strong ability to anticipate the needs of the executives and teams supported.
Technical and Personal Skills
Self-motivated, highly energetic, persistent individual with multitasking experience
5 years supporting senior level executives/leaders in high pressure environment
8 years medical office experience; over 15 years customer service experience
Excellent research, time-management and problem resolution skills
Flexible and patient under pressure, ability to meet challenges in any environment
Amicable and professional attitude essential to establishing rapport with clientele
Experience communicating with people of all ages and cultures; fluent in Spanish. Qualifications
Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook,) Google Suite, Monday, Concur, SharePoint, SAP, Sage 300, Procore, Salesforce, Oracle and other CRM systems.
Ability to type a minimum of 50 w.p.m. accurately
Attention to detail and timely follow-up on assigned tasks
Formatting, proofreading and upkeep of Excel files, Word documents and PowerPoint presentations
Proactive approach to work, striving for solutions and innovation
Highly motivated toward achievement and surpassing set goals
Desire to learn and take on challenging assignments
Ability to exercise discretion in dealing with confidential or sensitive matters
Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism
Etiquette in all aspects of the job
Excellent calendar management skills
Excellent communication skills (verbal and written).
Highly organized with a strong attention to detail, clarity, accuracy and conciseness. Professional Experience
Senior Executive Assistant - Bohler Engineering - Warren, NJ - November 2022-Present Providing high-level administrative support to associates and senior project managers - Creating proposals, change orders and purchase orders - Correspondence direct with clients as well as preparing and sending monthly invoicing - Managing calendars, scheduling meetings, travel arrangements, preparing expense reports, logistics, food, and coordination of all calls internal and external - Coordination with Legal and Compliance on Master Service Agreements/Contracts - Correspondence with municipal, county, and state agencies to certify engineering plans – POC for vendors, including office supply vendors, IT service providers, and maintenance contractors. Construction Administrator/Personal Assistant to the VP - Blue Line Drywall - North Brunswick, NJ
- March 2022-November 2022
Heavy Construction Management, billing, payroll, knowledge of Procore, Sage 300, and AIA Billing – High level direct support to company vice president - Independently coordinating invites, logistics, catering, and other Regulatory Affairs - Greeting and escorting visitors to appropriate location for management - Experience supporting department projects and initiatives Office Manager - Green Brook Engineering- Middlesex, NJ - July 2019-March 2022 Managed 120 employees located in Southern India – Heavy work in QuickBooks for client invoicing - Managed heavy travel arrangements including international. Knowledge of time zones and currency – Maintained a clean, and organized office while coordinating with cleaning services and facility maintenance as necessary
Manager- St. Peters Adult Family Health Center Diabetes and Hypertension Clinic -New Brunswick, NJ - August 2018-October 2018 –Contract Position New patient intake including insurance verifications, pre-certs, pre-auths - Confirming and setting up appointments and testing for over 20 physicians - Money handling including deposits, co-pays and deductibles Knowledge of NextGen, Allscripts PM and HER, Chiro 8000 and Forte - Prepping charts, general office duties, maintaining confidentiality and scanning – Billing and coding Executive Assistant - Mountainview Chiropractic Center - Hillsborough, NJ - December 2017- May 2018
Insurance Coordinator (Contractor) - Children’s Specialized Hospital - Somerset, NJ – August 2017
– November 2017
Patient Care Representative - Robert Wood Johnson Physician Enterprise - Somerset, NJ - March 2015 – May 2017
Education
Monmouth University – West Long Branch, NJ Criminal Justice/Spanish – 2004-2006 Fairleigh Dickinson University, Madison, NJ General Studies – 2002-2003 Raritan Valley Community College – North Branch, NJ Criminal Justice/Lib Arts- 2006-2008 References available upon request
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