Personal Assistant Project Manager

PAMELA ZACHA

Austin, Texas 301-***-**** ***********@*****.*** www.linkedin.com/in/pamelazacha

C-Level Executive & Personal Assistant

A well-presented and accomplished executive/personal assistant is now available to manage, maintain and ensure that daily business endeavors and projects run smoothly and are aligned with personal as well as business goals and objectives. Offering business and personal support for entrepreneurs and high-profile individuals has been a priority for over fifteen years. Goal: To become a vital team member who coordinates the people, activities, details, and materials that make business and your personal life run smoother.

Core Qualities:

Experienced, organized, resourceful and reliable with strong written and verbal communication skills. Detail oriented, articulate, discreet and ethical. Independent thinker and problem solver with initiative and integrity. Pro-active, logical, comfortable working at a fast pace and dealing with unexpected changes and deadlines. Proven ability in client relationship management. Knowledge of real estate, financial management and investing, technology, architecture, construction, high-end luxury furnishings, fabrics and custom designed furniture.

Work Experience:

Interior/Exterior Designer Project Manager Assistant to CEO Jan 2019 – April 2024

Fortunate Foundations, LLC Custom Home Builder – Austin, Texas

Reason for leaving: Layoff

oFF&E lead for planning and execution of multiple home and Short-Term Rental design projects

oMaintenance of project documents - plans, presentations reports, client proposals, purchase orders

oProject installation schedules - coordination with clients, project team members and contractors

oCreating & managing construction product procurement and requisitions from suppliers, vendors and workrooms

oDelivery and shipping coordination and management of receiving and warehouse inventory

oSample management and product sourcing for STR development and set up

oFor Executive Team: Personal assistance with errands, appointments, party planning, gift shopping, home management

In Interior Design Assistant Coordinator Project Manager April 2018 – Jan 2019

Brooks Limited – Austin, New York, Los Angeles.

Reason for leaving: Office moved from Austin to Los Angeles

oAssistance and support for the design team’s planning and execution of multiple design projects

oMaintenance of project documents - plans, presentations reports, client proposals, purchase orders

oProject installation schedules - coordination with clients, project team members and contractors

oFF&E - Creating & managing product procurement and requisitions from suppliers, vendors and workrooms

oDelivery and shipping coordination and management of receiving and warehouse inventory

oSample management and product sourcing

oPersonal assistance with errands, appointments, party planning, gift shopping and home management

Executive & Design Assistant to CEO – Real Estate Staging, Office Management and Client Relations

Steinborn Interior Design - Fairfield, CT Nov 2018 – March 2018

Reason for leaving: Personal Move to Texas

oAssistance and support for the designer’s planning and execution of multiple design projects

oMaintenance of project documents - plans, presentations reports, client proposals, purchase orders

oProject installation schedules - coordination with clients and contractors

oCreating & managing product procurement and requisitions from suppliers, vendors and workrooms

oDelivery and shipping coordination and management of receiving and warehouse inventory

oSample management, sample boards, product sourcing

oSite visits and project scope assessments

oWeb site design, editing and updates

Executive Assistant – Hedge Fund Enterprise IT

Bridgewater Associates – Westport, CT

Reason for leaving: Department-wide restructure and layoff

oStrategic and business goal aligned time management – extremely heavy calendar management

oCross-departmental communication and meeting logistics

oOffice management duties as well as maintenance of files and product portfolios

oVendor relations - time allocation/management for meetings, trainings and events

oTravel arrangements and expense reports – Concur Travel Software

oMultimedia / video conferencing, audio and visual records requests and distribution

oSpecial event planning, production and coordination

oPresentation copy writing, polishing and proof reading

oPersonal and business errands, home management, party planning

Executive Personal Assistant to CEO and Executive Producer

Tamahgo Creative Agency Advertising, Marketing, PwC Client Relations – NYC CT

Reason for leaving: Layoff

oManagement of talent, contracts and new client agency account agreements for advertising and media campaigns

oHeavy phone management - first point of contact for all clients

oConference calls, teleconferences and Skype meetings

oCalendar coordination on iPhone and Outlook with electronic meeting reminders and constant updates

oTravel to various locations to keep CEO organized, on schedule and prepared

oManagement of office and studio space, creative team, vendor contracts and expense reports

oPreparation of CEO's personal yearly tax related materials

oResearch, compilation and arrangement of information for client marketing materials and website design

oClient billing and accounting packages for monthly and quarterly financial reports

oEvent coordination for client and employee appreciation events, gift shopping

oProduction coordination and talent management for corporate and advertising videos

oCopywriting for correspondence, marketing, advertising and web content

oManagement of household staff, assistance with vehicles, home repairs, errands, parties and menus

Proficiencies:

IVY Designer Software, Drop Box, MS Office: Word, Excel, Power Point, Outlook, Office 360. Mac OSX, Concur.

Extensive Knowledge and Experience in PR, Video Production & Marketing

Education:

oNew York School of Interior Design – associate degree

oParsons New School – Adjunct Teacher – Photography & Annual Report Production – New York City

oArt Center College of Design – Film & Photography Production Major – Los Angeles, California

oGraduate of The Real Estate Business School – Salado, TX. Licensed Texas Realtor® 2019

Industries:

oArchitecture

oInterior Design

oReal Estate

oConstruction

oFinancial Management

oTechnology

oEntertainment

oVideo Production

Commuting Location: Kyle, Texas

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