Talent Acquisition Administrative Assistant

SHIRLEY HUBBARD

Duvall, ***** WA ********@*****.*** LinkedIn profile

Professional Summary

Results driven recruiter with over 7 years of experience in full-cycle recruitment and HR operations. Adept at sourcing, screening, and hiring top talent, while ensuring compliance with industry standards. Seeking a dynamic opportunity to leverage my expertise in talent acquisition, applicant tracking systems, and workforce planning. Committed to continuous learning, professional growth, and driving operational excellence in human resources.

Key Achievements

• Reduced time-to-fill by 30% through optimized hiring strategies.

• Cut on-boarding time by 30% for a seamless new hire experience.

• Increased HR efficiency by 20%, reducing administrative errors by 15%.

• Boosted candidate quality, reducing turnover and improving retention.

• Maintained 100% compliance with EEO and HR policies. Skills

• Talent Acquisition

• ATS Management

• Interview Scheduling

• Employee Onboarding

• HR Compliance

• Workforce Planning

• Employee Relations

• Background Checks

• HR Analytics

• Decision Making

• HR Technology

• Diversity Inclusion

• Time Management

• Team Building

• Customer Support

• Drug Screens

• Performance Improvement

• Training and Development

• Policy Implementation

• HR Confidentiality

• CRM Management

• Employee Engagement

• Administrative Support

• Reference Checks

Work Experience

People Operations Contractor 11/2024 to Current

Heartflow Remote

• Streamlined HR administrative processes, supporting a 20% increase in operational efficiency for the People Operations team.

• Managed HR documentation and records with 100% accuracy, ensuring compliance with company policies and labor regulations.

• Facilitated seamless onboarding for new hires by coordinating paperwork, system access, and training schedules, reducing onboarding time by 30%.

• Optimized employee data management, improving record retrieval speed by 40% through enhanced filing and tracking systems.

• Supported HR process improvements by identifying gaps and implementing solutions, contributing to a 15% reduction in administrative errors.

Recruiter (Contract) 04/2024 to 08/2024

Genie Redmond WA

• Spearheaded full-cycle recruiting and hiring initiatives, optimizing the selection process, and reducing time-to-fill by 30%.

• Developed job description enhancement strategies, ensuring pay bands, work schedules, and required and preferred qualifications were clearly defined, leading to a 40% increase in qualified applicant pools.

• Fostered strong partnerships with HR and hiring managers, streamlining communication, and improving hiring efficiency.

• Led the transition from contingent workers to full-time, direct hires, reducing turnover rates and enhancing workforce stability.

• Implemented data-driven hiring practices, improving talent acquisition metrics, and aligning recruitment efforts with business objectives.

Talent Acquisition Business Partner 01/2023 to 01/2024 Stryker – Center of Excellence Portage MI

• Led full-cycle recruitment for diverse roles, successfully sourcing, screening, and recommending top talent across quality, field, technical, and support staff, filling 95% of positions within hiring deadlines.

• Optimized job advertising strategies, placing targeted employment ads across digital and print media, increased applicant engagement by 40%.

• Maintained 100% compliance with EEO and recruitment policies by ensuring accurate documentation and reporting throughout all hiring phases.

• Implemented data-driven hiring decisions by analyzing recruitment metrics and trends, reducing time-to-fill by 30% through process improvements.

• Streamlined candidate evaluation by enhancing interview and screening protocols, improving hiring accuracy and retention rates by 25%.

Recruiter 01/2017 to 12/2023

Stryker – Emergency Care Redmond WA

• Sourced, screened, and interviewed candidates for diverse roles, including IT, technical, and support staff, ensuring an efficient hiring process.

• Developed and executed targeted recruitment strategies, optimizing job ad placements across digital and print media to attract top talent.

• Maintained compliance with EEO regulations by accurately tracking and reporting recruitment metrics, ensuring fair hiring practices.

• Partnered with hiring managers to identify staffing needs, improving candidate quality, and retention.

• Streamlined recruitment workflows using ATS and data-driven insights, enhancing efficiency, and reducing hiring costs.

Various Administrator and Coordinator Roles 07/2012 to 01/2017

• Managed end-to-end administration of projects, ensuring timely completion and adherence to deadlines.

• Coordinated recruitment processes, supporting multiple recruiters with scheduling, documentation, and candidate communication.

• Provided executive-level administrative support streamlining workflows and optimizing daily operations.

• Maintained accurate records, reports, and databases to enhance efficiency and ensure compliance with company policies.

• Consulted with internal teams and external stakeholders to facilitate seamless communication and project execution.

Education and Training

High School Diploma Graduated

Juneau-Douglas High School Juneau, AK

Certifications

• Gallup Professional Associate Screener, 05/2021 to Current.

• SmashFly, 05/2021 to Current.

• CliftonStrengths Coach, 03/2019 to Present.

• Senn Delaney Culture Ambassador, 10/2018 to Current.

• Gallup SSP Certified, 03/2018 to Current.

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