Executive Assistant

MELISSA CIPOLLA

************@*****.*** 718-***-****

Summary

Senior Executive Assistant with extensive professional experience in administrative support and travel management. Demonstrates expertise in project optimization and effective organizational skills. Recognized for communication abilities that enhance and contribute to increased operational efficiency, team collaboration and client relations. Skills

• Microsoft Office

• Adobe Acrobat Pro

• Dropbox

• Fidelity Active Trader Pro

• Stock Charts

• Quicken

• Zoom/Teams

• Blue Matrix

• Google Calendar

• Comprehensive Travel Knowledge

• Effective Data and Research Organization

• Strong Communication Skills and Client Relations Experience

Inferential Focus/Inferential Brokerage

New York, New York

Executive Assistant to CEO and Chief

Travel Coordinator

01/2002 - 1/2025

• Coordinated executive and senior management day-to-day meetings and travel schedules.

• Arranged comprehensive travel plans ensuring smooth executive business and personal trips.

• Executed projects in response to executive team requests.

• Maintained invoices and monthly financial statements.

• Conducted research and collected and analyzed data to prepare reports and documents.

• Created, assembled, and allocated supportive documents for executive sessions.

• Designed structured filing systems to securely organize sensitive personal and company records.

• Oversaw expenses for the business and personal travel expenditures.

• Screened, prioritized and replied to emails, letters and calls on behalf of executives.

• Coordinated staff meetings with varied schedules utilizing an online calendaring system for CEO, CFO and Directors.

• Catalogued and monitored day-to-day market trends and chart patterns on Fidelity Investments and Stock Charts for CEO’s personal investing and business financial trading accounts.

• Led preparation and distribution of weekly observation reports for clients.

• Scheduled all aspects of Forums and holiday events with vendors. Education

College of Staten Island Staten Island, NY

Some College (No Degree) in Marketing

Contact this candidate