Document Controller Make A
Resume:
Confidential Curriculum Vitae
Shareen Rose Clarke
ID. NO.:750**********
Cell: 062-***-**** / 084-***-**** (Leroy)
Email: ***************@*****.***
WORK EXPERIENCE
COMPANY NAME
DURATION LAST POSITION HELD REASON FOR
LEAVING
Aurex Constructors (
Kentz – SNC-Lavalin -
Aurex)
26 June 2016 -
28 February
2025
Senior Site Project
Document Controller
(Mechanical & Piping,
Electrical &
Instrumentation -
Engineering)
End of Contract
Aveng Grinaker – LTA
(MT7 (Sasol -
Secunda)
01 July 2014 –
18 January 2016
Site QC Document
Controller
End of Contract
Steinmuller Africa
(PetroSA Mosselbay)
12 January 2014
– 02 May 2014
Site Document
Controller / QC Clerk
End of Contract
Group Five Oil and
Gas (Islandview)
05 June 2013 –
10 January 2014
PA to the Project
Manager / Assistant to
Document Controller /
Assistant to
Superintendent
End of Contract
Steinmuller Africa
(Sasol Wax and
Engen Refinery)
27 May 2012 –
05 May 2013
Site Document
Controller/QC Clerk
End of Project
LTA GRINAKER
(Engen)
18 Oct 2011 – 21
December 2011
Safety Standby End of Contract
Trans Bus Africa CC Nov 2007 –
April 2011
Office Administrator/
PA/ Payroll
Administrator
Transport Industry
Salary didn’t
materialise
Synergy Human
Resource Services
CC
21 Jul 2007–
31 Oct 2007
Trainee Recruitment
Consultant
End of Contract - 17
October 2007
Kimberly-Clark (Temp) 01 Mar 2007–
09 July 2007
Office Assistant Relocated to JHB
Dracon Contractors
(Temp)
Feb 2007-
Feb 2007
Accounts Assistant
End of temporary
assignment
Kirby
Nov 2006-
Nov 2006
Sales Representative
Long hours, and salary
didn’t materialise
Shield Buying &
Distribution (Pty) Ltd
Sep 2003-
Nov 2006
SCM Claims Supervisor
Better prospects
Explore Personnel
Feb 2002-
Aug 2003
Various Temporary
Assignments as
Receptionist
End of temporary
assignment
Sidewalk Surfer
Aug 2001-
Jan 2002
Assistant
Manager/Sales
Assistant
Store closed down
IPM International
Parking Management
Jan 2001-
May 2001
Traffic Warden End of contract
Lion Match Company
(Pty) Ltd
Sep 1996-
Dec 2000
Factory Supervisor
Relocated to JHB
Edgars
(Part-time)
Feb 1994-
Aug 1996
Sales Assistant
End of part-time
employment
EDUCATION AND TRAINING
EDUCATIONAL
QUALIFICATION /
COURSE TITLE
INSTITUTION
YEAR FINISHED
Audit Implementation In House - SGS 2023
First Aid Level 2 In House - Matimba 2021
Eb Steinmuller Africa In-
House
2013
Fire Fighting Save a Life College 2011
Certified/Training to use
Breathing Air
Engen 2011
Alkylation Training Engen 2011
VIP Payroll VIP Woodmead 2009
Pastel Payroll In-House Training 2008
Fire Fighting and
Evacuation- Fire Safety
John Patch & Association
(Pty)Ltd
2006
OHSAct Awareness Consultants & Safety
Management cc
1999
School Leaving Certificate
Subjects:
• English
• Afrikaans
• Accounting
• Biology
• Business Economics
• Typing
Newlands East Secondary
1993
COMPUTER LITERACY
• MS Dynamics Great Plains (36 Mths) • MS Excel
• Payroll (Pastel Evolution,
VIP Classic)
• Biometric Clocking Machine System
• MS Word
• Outlook
• Internet
CURRENT JOB DESCRIPTION
Aurex Constructors ( Kentz – SNC-Lavalin - Aurex) – Quality Department Senior Site Project Document Controller:
• As a Site Project Document Controller, it’s my responsible for the Control and Maintenance of the Document Control Centre and ensure that only valid and approved documents of latest revision are available.
• Prepares transmittals, scans, files document and performs other tasks as needed
• Files, secures, retrieves, distributes, and archives documents
• Performs other duties as required (Project Co-Ordinatior; Project Administration
• Receives, processes and coordinates responses to RFIs CONTROLLED DOCUMENTS as per
• Aurex Constructors Quality Assurance Manual.
• Arrangement Drawings.
• Standard Drawings.
• Isometric Drawings indicating weld position.
• Numbering of documentation as per procedure
• Logging of all documents in the register on receipt indicating revision status, approval status and date of issue.
• Updating and maintain of drawing registers as revisions are implemented.
• Issue documents to various departments with controlled copy stamp.
• Issuing of revised documents, the old revision shall be stamped as superseded and stapled to the new revision if important data has already been documented on the old revision.
• Loading of documents on register
• Provide support to the project team and respond to requests and queries regarding EDMS.
• Archiving of Project documents
PROCESS INPUTS: All Incoming Documentation
All Outgoing Documentation
All Internal Documentation
PROCESS OUTPUTS: All Documentation is Centralized and Secure Complete Audit Trail on All Documents History and Workflow Other duties include:
• Taking minutes of the meetings
• Controlling of the Project Credit card and expense claims
• Training of Document Controllers on Company Document Control procedures
• Assisting with internal Audits
• Provide training and understanding on the Project Filing, Master Documentation and Archiving procedures to all departments
• Assist the Quality Manager with new Procedures and updating of QMS Documentation
• Administration support on the Project.
WORK EXPERIENCE
PREVIOUS JOB DESCRIPTION
AVENG GRINAKER LTA (SECUNDA)
QC Document Controller (QC Clerk):
• Material List.
• Compiling of Data Packs
• Compiling of Punch Packs
• Monitoring punches as per test pack
• Material Certificates.
• Isometric Drawings indicating weld position.
• Where applicable, Sketches indicating weld positions
• Welding Procedures.
• Quality Control Plan.
• NDE Reports as per Weld Comprehensive
• Assist with the compiling of Data Packs
• Issuing of RFI’s and NCR’s
• Assist with the compiling of QCP’s
• Assisting with Document Controller functions
• Releasing of material to construction
PREVIOUS JOB DESCRIPTION
STEINMULLER (SASOL 1 (SASOLBURG) & (ENGEN REFINERY) (PETROSA – MOSSELBAY)
Site Document Controller: / QC Clerk
• Tag and hang of Isometric Drawings
• Receiving and transmitting of documents to client CONTROLLED DOCUMENTS
• Steinmüller Quality Assurance Manual.
• Customer Code and Customer Specifications.
• Flow Diagrams.
• Arrangement Drawings.
• Standard Drawings.
• Material List.
• Material Certificates.
• Isometric Drawings indicating weld position.
• Where applicable, Sketches indicating weld positions
• Welding Procedures.
• Quality Control Plan.
• NDE Reports.
• Logging of all documents in the register on receipt indicating revision status, approval status and date of issue.
• Updating and maintain of registers as revisions are implemented.
• Issue documents to various departments with controlled copy stamp.
• Issuing of revised documents, the old revision shall be stamped as superseded and stapled to the new revision if important data has already been documented on the old revision.
• Loading of documents on Eb (Steinmuller program)
• Assisting QC Co-ordinator with administration task
• Assist QC with the compiling of Data Books
• Updating of matrix sheets
• Capturing of ITP’s
• Allocating report numbers as per request
WORK EXPERIENCE
PREVIOUS JOB DESCRIPTION
Group Five Oil and Gas (Islandview – Durban)
PA to the Project Manager / Assistant to Document Controller / Assistant to Superintendent:
• Compiling of Daily Diaries
• Minutes of Meeting
• Updating the daily progress report
• Compiling of documentation for the movement of the PAR’s to site
• Emailing, scanning and filing of documents
• Updating drawing register as per new revision and superseding old revision
• Filing of drawings as per area
WORK EXPERIENCE
PREVIOUS JOB DESCRIPTION
LTA GRINAKER (ENGEN REFINERY)
Safety Watcher (Alkylation Plant):
• Inspecting all safety and fire-fighting equipment (fixed and portable) and report deviations.
• Being present for all fire system testing on a scheduled basis.
• Observing and reporting all unsafe acts by fellow employees such as misuse of fire and safety equipment
• Cleaning all safety signage, monitors and fire hose boxes.
• Attending to all fire drills.
• Carrying out all checks on hydrants and fixed monitors, and reporting deviations.
• Carrying out of Safety Audits.
JOB DESCRIPTION
Trans Bus Africa CC (Transport Company)
Administrator:
• Payroll on Pastel Evolution and VIP Classic
Processing of all staff salaries on VIP
. Reconciliation of hours worked to salaries paid
. Capture training records onto database as received from the Training Co-coordinator
. Captures leave information onto system as per approved leave form
. Keep accurate staff movement records and update the system accordingly
. Keep accurate records of staff loans and manage the repayment plans
. Administer garnishee orders
. Process all EFT salary payments
. Attend to all payroll related queries
. Load all new employees onto the salary system as per approved
. Reconcile PAYE, Skills development levy and UIF payment schedules on a monthly basis and process on Sars efiling
. Reconcile PAYE deductions on the payroll to payments made to SARS at the end of the financial year
. Process and balance IRP5 certificates
. Submit tax records to the receiver of revenue electronically
. Submit UIF records to the Unemployment Insurance Fund electronically
• HR Administration (Provident Fund (new contracts, contributions of Employees and Employer, Handling of enquires, withdrawals, processing of all claims), Rules and Regulations of Company, Processing of Employment Contracts)
• Processing of Time Clocking for employees
• Petty Cash
• Ordering of Diesel
• Private Hires (Quotations, Receive payments)
• Paying Drivers on Private Hires
• Reconciliations of Accounts
• Banking
• MS Excel Spreadsheets
• Filing
• Telephone Enquiries (Daily passengers, Accidents)
• Tracking of Company Vehicles on Tracker System
• Filing of all documentation in employee files.
• Faxing
• Receptionist
• Processing of Daily and Monthly Diesel Orders
JOB DESCRIPTIONS
Synergy Human Resource Services CC
Trainee Recruitment Consultant
• Screening of candidates
• Interviewing of candidates
• Telesales
• Telephoning of Clients
• Generating Quotations
Kimberly-Clark SA
Office Assistant
• Assisted 3 Representatives, Dispenser Technician and Manager
• Assisted with pricing for 3 industries (Medical, Commercial and Industrial)
• Receiving of visitors
• Quotations for Government tenders
• Placed orders for customers telephonically
• Price adjustments
• Handled all pricing queries (telephonically and fax)
• Filing
• Faxing
• Couriered documents to Head Office
• Courtesy calls to customers
Dracon Contractors
Accounts Assistant
• Creditors
• Payments of Contractors (Payroll)
• Reconciliations on Pastel
• Filing
• MS Excel Spreadsheets
Kirby
Sales Representative
• Door to door sales
• Performed demonstrations for customers
Shield Buying & Distribution (Pty) Ltd – MS Dynamics Great Plains SCM Claims Supervisor
• Supervised staff of 6
• Commission preparation
• Worked closely with Buyers
• Raised claims against suppliers (advertising, overcharges)
• Coded member's claims for credits
• Processed claims on MS Dynamics Great Plains
• Liaised daily with suppliers, members and Shield representatives
• Captured claims on MS Excel
Explore Personnel
Various Temporary Assignments as Receptionist
• Shield Buying & Distribution (Pty) Ltd (Parktown)
• Clear Channel (Bryanston)
• Westcon (Wynberg)
• Marketel (Parkmore)
Sidewalk Surfer
Assistant Manager
Sales Assistant
• Sales
• Customer service
• Banking
• Stocktaking
• Window dressing
• Merchandising
• Monthly reports
IPM International Parking Management
Traffic Warden
Customer Service
• Issued tickets for parking offences
Lion Match Company (Pty) Ltd
Supervisor in Factory
• Health & Safety
• 1st Aid
Edgars
Sales Assistant
• Sales
• Stocktaking
References:
Snc-Lavalin / Aurex Constructors (Sasol – Secunda/ Total - Durban) Wentzel Houston
QA/QC Manager (083-***-****)
Ncedisile Sijadu
Senior Project Manager (078-***-****)
Andre Roloff (Project Manager)
Anton Eggers
Senior Project Manager (083-***-****)
LTA Aveng Grinaker – Sasol Secunda
Andre Roloff (Project Manager)
Wayne Hoorzook
Regional QA Manager (083-***-****)
Eddie Sithole
Quality Manager (083-***-****)
Steinmuller Africa (Bilfinger) (PetroSA)
Wessel Jacobs
Site Manager – 082-***-****
Warren Bowman
QC Co-coordinator - 083*******
Group Five Oil and Gas (Islandview-Durban)
Anton Eggers
Project Manager – 083-***-****
Steinmuller Africa (Bilfinger) (Engen Refinery)
Steven Skinner
Project Manager - 082-***-****
Wessel Jacobs
Site Manager - 082-***-****
Steinmuller Africa (Bilfinger) (Sasol 1 Sasolburg) Jan Scholtz
Project Manager - 083-***-****
Alec Wicht
Project Manager - 082-***-****
LTA Grinaker
Robert Pienaar(Safety Manager)
Trans Bus Africa cc
Patridge(Hr Manager)
Synergy Human Resource Service CC
Carol Janks (Managing Director)
Kimberly-Clark
Usha (Medical Representative)
Shield Buying and Distribution (Massmart Group)
Suresh(Manager)
Explore Personnel
Sandra (Managing Director)
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