Administrative Assistant Accounts Payable

NORMA A. FLORES

*** *****, *******, ** ***** C/832-***-**** email: **************@*****.***

Objective

Looking for a job with a corporation. Very punctual, good multi-tasking and great team worker.

Education

Diploma Candidate: Accounting

University of Houston Clear Lake, Houston, TX

(Bachelors) Present

Diploma: Houston Community College, (05/2007)

Houston, TX

(Associates of Arts degree)

Diploma: Austin Sr. High, (05/1982)

Houston, TX

(High School Diploma)

Skills

MS Word

MS Excel

Outlook

MS PowerPoint

Mars

Oracle

Calendar Creator

Internet Explorer

Wins

Extensity

Publisher

Sage 300

Adobe Acrobat

10 keys by touch

Bilingual (Spanish) speak, read

Experience

Finished my Associates of Arts degree 5/ 2007

Currently, I am finishing my bachelor’s at U of H Clear Lake.

Texmark Chemicals, Inc., Galena Park, TX 12 / 2015 – 05/ 2024

Administrative Assistant/AP

Responsibilities:

Answering the phones daily from 8 am until 5pm

Shipping Clerk/receiving clerk – UPS, FedEx, USPS

Accounts payable, entering invoices to be paid daily, 600 or more monthly

Handling any past due payables accounts daily

Pick up mail after 10 a.m.

Open, distribute incoming mail/outgoing mail daily

Office supplies plant wide

Distribution of incoming and outgoing faxes

Fed EX/UPS – shipments & receipts

Back up Account Supervisor

Contract administration work

File Clerk

Union Pacific invoices, matching with bill of lading and distributing for approval

Matching invoices with purchase orders and receiving tickets daily

Sending invoices out for approval daily

Any typing of work that plant personnel may have me to do

Matching paid invoices with checks to be mailed

Visitors daily, all day

Front office security system

Escort outside visitors

Handling the phone system

Maintaining and updating accounts payable file

Crawfish Boil/Fish fry events, Annual Holiday Meal

Carrier Access Agreement (ICA)

Recording cash receipts

Administrative support for plant personnel

Comerica Operating Fund bank reconciliation

Prepare disbursements on Thursdays – cut checks, match invoice packets & present for signature by CFO

Run report for check run – to CFO

End of the day – paper in copier, throw away coffee, turn off lights, shut window

Vendor Contracts

Give contracts to Rory so he can look over and approve.

Scan any contracts or insurance, W-9, new vendor forms that come in.

E-mail Jamie Stamper: contracts that has both signatures and updated insurance.

E-mail, fax or mail contracts to the company with both signatures.

Save a copy of contract and insurance, W-9’s, vendor forms in the g-drive under insurance certificates

Add new vendor in ICA

End of Month

Comerica operating fund bank reconciliation

Reim freight receivables reconciliation

Employee AR reconciliation

V-Vision reconciliation

Daily Bank Reconciliation Entries

Record Bank Fees

Record Interest Expense

Record sweeps to pay down loan

Record advances from line of credit

Record transfers to payroll account

Record checks clearing.

The Daniel Group, Inc., Houston, TX 4/2013 – 12 / 2015

Administrative Assistant

Answered multi-line phone systems in a precise and professional manner.

Received and relayed messages in a timely manner, as well as redirected calls.

Professionally directed the flow of visitors in and out of the office.

Filing, travel arrangements, kept track of calendars, and ordered office supplies, data entry, fax, photocopying.

Trend Development, Inc., Houston, TX 08/06 – 03/07

Administrative Assistant

Answered multi-line phone systems in a precise and professional manner.

Received and relayed messages in a timely manner, as well as redirected calls.

Professionally directed the flow of visitors in and out of the office.

Filing, travel arrangements, kept track of calendars, and ordered office supplies, data entry, fax, photocopying.

AIM Investments, Inc., Houston, TX 06/00 – 11/05

Administrative Assistant III

Responsible for performance & commentaries, fund updates, monthly review performance and monthly fact sheets to update internet site.

Prepared both internal and external mailings.

Planned for special and routine meetings.

Created expense reports through extensity and Check Request through oracle.

Travel arrangements for vice president and managers.

Also ordered office supplies when needed.

Helped in preparing spreadsheets for payments to vendors on a quarterly basis.

Kept up with a national calendar for managers.

Helped with a monthly newsletter-using Publisher.

Backup for my co-workers when he or she is out.

AIM Management Group, Inc., Houston, TX 10/93 – 06/00

Administrative Assistant II

Responsible for expense reports and check requests.

Scheduling meetings

Sales reports

Travel arrangements, mailings and office supply orders.

LEADERSHIP: Awards & Honors

International Association of Administrative Professionals, Houston, TX.

Administrative Assistant 09/03 – 12/12

The Jacqueline Gascon Eagle Award, Houston, TX.

HCC Southeast College e+ Math Club; President 08/11 - 8/12

Oak Meadows Civic Club, Houston, TX; Treasurer 11/09 - 12/11

HCAP Member 11/09 – 12/11

Notary Public State of Texas 01/10 – Present

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