Accounting Manager Administrative Assistant

Aterria Lawry

*************@*****.*** 803-***-**** Elgin, SC

SUMMARY

Seeking Field Accounting Manager role with 10 years of experience in payroll processing, time entry coordination, and compliance management. Proven track record in maintaining accuracy and balancing of timesheets, supporting operational efficiency in high-pressure environments. Skilled in SAP, Microsoft Office, and logistics coordination, ensuring seamless execution of field accounting operations. WORK EXPERIENCE

Day and Zimmerman

EmpCenter/Timekeeper Feb 2025 - Mar 2025

• Managed the in-processing and out-processing of employees during refuel outages, ensuring accurate and timely handling of timesheets for 800 contractors.

• Collaborated with operations leaders to ensure adherence to contractual terms and conditions, maintaining compliance throughout the refuel outage.

• Oversaw time entry processes, including creating electronic timesheets for new hires and reconciling timesheet data with accountability programs and SAP calculations. Coordinator/Field Assistant Oct 2024 - Dec 2024

• Prepared essential documentation, including procedures and pre-job briefs, ensuring accurate data recording and timely information updates.

• Coordinated logistics by managing schedules, procuring supplies, and handling inbound and outbound communication.

• Maintained and updated impact logs, contributing to operational efficiency across multiple sites. Curtiss-Wright

Task Lead (Non-Destructive Examination Services) Sep 2024 - Oct 2024

• Monitored and documented daily schedule progress, identified work order delays and discrepancies, and ensured effective communication to address potential challenges.

• Maintained files in accordance with retention and audit procedures, ensuring regulatory compliance and operational efficiency.

• Implemented and managed an electronic scheduling board, improving visibility and accessibility of timelines for Non-Destructive Examination services.

Day and Zimmerman

Administrative Assistant Feb 2024 - May 2024

• Managed executive leadership calendars, facilitating efficient scheduling and communication.

• Processed payroll with precision, ensuring regulatory compliance and resolving employee inquiries related to pay and deductions, including fatigue rule management and work hour calculations.

• Coordinated time entry processes, including creation and reconciliation of electronic timesheets, ensuring accuracy and alignment with accountability programs and SAP systems.

• Provided comprehensive administrative support, including document management, spreadsheet creation, and database maintenance, while maintaining strict confidentiality. Curtiss-Wright

Task Lead (Non-Destructive Examination Services) Jan 2023 - May 2023

• Monitored and documented schedule progress, identified delays, and communicated discrepancies to relevant teams to address challenges effectively.

• Managed electronic scheduling board, improving visibility and accessibility of task timelines for Non-Destructive Examination services.

• Distributed work packages for In-Service Inspection Ultrasonic Testing, aiding in the initiation and completion of work orders while tracking radiation exposure.

Day and Zimmerman

Coordinator/Field Assistant Nov 2022 - Dec 2022

• Prepared essential documentation, including procedures and pre-job briefs, ensuring accurate data recording and timely information updates.

• Coordinated logistics by managing schedules, procuring supplies, and handling inbound and outbound communication.

• Maintained and updated impact logs, contributing to operational efficiency across multiple sites. Sonic System International

Document Specialist Sep 2020 - Nov 2022

• Managed the Inspector Activity Log to ensure compliance and accuracy in Code-related inspection duties, utilizing Ideal Version software for effective documentation and outage setup.

• Coordinated with clients to input personnel details into the Illuminate system, aiding in smooth project onboarding and supporting Project Managers with timesheet organization and ISI report compilation.

• Processed payroll efficiently, ensuring regulatory compliance and addressing employee inquiries related to payroll issues, including fatigue rule management and work hour calculations. Level 1 ISI Trainee Jan 2020 - Apr 2020

• Conducted comprehensive inspections in compliance with NBIC and ASME Codes, ensuring all procedures met industry standards.

• Verified and signed off on Owner’s Data Reports following the completion of mandatory inspection duties. BHI Energy

FME Monitor Oct 2019 - Nov 2019

• Enforced access protocols within Foreign Material Exclusion (FME) areas, ensuring strict material accountability and adherence to safety standards.

• Exercised authority to suspend access or halt work activities when safety or procedural compliance was compromised.

Blue Cross Blue Shield

Subrogation/Worker’s Compensation May 2019 - Oct 2019

• Analyzed accident questionnaires to assess potential for cost recovery via subrogation, ensuring comprehensive evaluation and decision-making.

• Managed document accuracy and compliance, including scanning, research, and quality control for outbound correspondence.

Gallman Personnel Service

Customer Service/Administrative Assistant Nov 2018 - Mar 2019

• Managed payroll operations by verifying new employees, processing payroll actions through Automatic Data Processing, and addressing employee inquiries to ensure accurate and timely compensation.

• Enhanced customer relations through direct mail campaigns, processing telephone payments, and maintaining up-to-date account information using Midas software.

• Maintained financial accuracy by reconciling vendor statements with QuickBooks, managing product confirmation forms for production schedules, and ensuring data reliability within filing systems. BHI Energy

Administrative Assistant Feb 2017 - Apr 2018

• Coordinated logistics for meetings and appointments, ensuring efficient time management for leadership and enhancing overall organizational productivity.

• Conducted training for new administrative staff, emphasizing precision and compliance with organizational policies, and managed a comprehensive database of communications while preparing daily reports for executive review.

Shaw Group

Administrative Assistant Apr 2014 - Mar 2015

• Coordinated task assignments for administrative staff, optimizing workflow and ensuring deadlines were met; facilitated training for new assistants to maintain company standards.

• Managed inventory by systematically monitoring stock levels, placing orders, and verifying supplies; executed bookkeeping tasks such as posting transactions and reconciling accounts using accounting software. CB&I/Shaw Group

Scheduler and Planner Assistant Apr 2010 - Nov 2013

• Developed and executed project control protocols, ensuring accurate scheduling and cost estimation across multiple initiatives.

• Monitored project progress and facilitated team collaboration by effectively distributing tasks among department associates.

• Ensured the timely completion of projects by maintaining rigorous oversight of schedules and resource allocation. EDUCATION

Piedmont Technical College

Computer Technology/PC Technician, Computer Technology/PC Technician 2013

SKILLS

Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) • SharePoint • Data Entry • EmpCenter Fatigue Management • Typing and Word Processing • Primavera (P6) • Dae • Electronic Work Packages • Passport

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