Medical Records Accounts Receivable
Resume:
Stephanie L. Kelly
**********@*****.***
Augusta, Kansas
OBJECTIVE
To obtain a challenging posi on as an administra ve coordinator / assistant, which demands excellent computer proficiency with good managerial competence and technical and interpersonal skills SUMMARY / ACCOMPLISHMENTS
● Over 20 years of experience as an Administra ve Assistant / Office Coordinator.
● Over 10 years of experience in Event Planning.
● Effec ve communica on (verbal / writen) skills, organiza onal, and interpersonal skills.
● Strong working knowledge of Microso Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
● Prepara on of minutes for mee ngs and effec ve tracking and coordina ng maters which occur from minutes.
● Ability to priori ze, coordinate, mul task and ini ate work independently and as a team.
● Collaborated with Access Database professional to centralize a database for easy retrieval of informa on.
● Modified hospital forms to add barcodes, then tes ng forms to ensure bar codes would upload into the hospital's Electronic Medical Records system.
● Possesses a “Can Do” a tude.
EXPERIENCE
University of Kansas School of Medicine-Wichita Medical Prac ce Associa on Execu ve Administra ve Assistant 04/17/2024 - Present
• Prepares contracts, maintains contract files of related correspondence, and fully executed contracts, maintains the database of contracts. Circulates contracts for signature and follows up as needed. Provides informa on on contracts as appropriate.
• Assists billing in the setup and processing of contractual accounts receivable.
• Accurately dra s and edits correspondence, mailing lists, reports, and other documents from limited instruc ons.
• Schedules appointments, mee ngs, conference rooms, and room setup.
• Sets up and confirms arrangements for mee ngs, including loca on, atendees, catering, handout material and audio-visual requirements.
• Prepares monthly company newsleter.
• Coordinates produc on of provider alerts as directed.
• Prepare minutes and agendas and distribute to appropriate personnel in a mely manner.
• Performs rou ne accoun ng tasks and other du es as required.
• Maintains correspondence, contracts, contractual and misc. A/R files for the MPA administra ve office.
• Assists departments in the design of brochures and other materials regarding programs and services. PTS Advance (Contract posi on for HFS Sinclair Refinery in El Dorado, KS) Execu ve Assistant 07/25/2023 - 10/06/2023
● Management of all events for the plant, to include company Holiday Party, celebra on meal to reward plant workers for mee ng a goal.
● Coordinate mee ngs for plant manager and the refinery leadership team.
● Worked with the HR Manager to create a monthly newsleter via Canvas. Stephanie L. Kelly
**********@*****.***
Augusta, Kansas
Stuart and Associates Commercial Flooring and Go Carrera (Two separate businesses) Execu ve Assistant 03/06/2023 – 07/06/2023
● Manage CEO calendar and inbox, u lizing an overall calendar covering all companies and scheduling appointments as needed – keeping the CEO’s calendars synchronized to prevent conflicts.
● Manage CEO prepara on for important internal and external mee ngs and events.
● Ac ng as the liaison between the CEO and teams lead across mul ple businesses. Taking notes during important mee ngs and making sure ac on items from the mee ng are executed.
● Assist CEO with daily Time Management.
● Create subcontractor accoun ng reports and data entry for various companies.
● Account coding for credit cards and bank statements.
● Ran reports to pay contractors.
● Arranging travel plans, i neraries, and agendas for CEO and accompanying personnel.
● Manage job mee ng invita ons. Sending mee ng invita ons to needed par cipants across all companies.
● Research ideas for the CEO for improving overall company performance and execu ng on the resul ng ini a ves.
● Perform research and get the details to find the important informa on.
● Perform various other du es that will increase team members’ efficiency and the company overall. Kansas Health Science Center - Kansas College of Osteopathic Medicine, Wichita, KS Administra ve Assistant 03/15/2021 – 01/06/2023
● Provide daily administra ve and project support for the Dean and the Academic Affairs team.
● Managed mul ple calendars for leadership includes crea on of mee ng agendas, briefing notes, and corresponding materials.
● Work closely with leadership to ensure that all projects assigned to direct reports are completed on or before deadlines assigned.
● Managed work of a confiden al or complex nature, necessita ng exposure to sensi ve informa on and contacts requiring considerable discre on, judgment, tact, and diplomacy according to the prac ces and procedures of the organiza on.
● Manage and complete special projects and reports as needed.
● Assist addi onal organiza onal departments as needed.
● Assist with mee ng scheduling and support, including dra ing agendas and minutes, as requested.
● Prepare support materials for mee ngs, track ac ons to be taken in prepara on for subsequent mee ngs, atend mee ngs and prepare mee ng notes for review and distribu on.
● Assist with data collec on, report wri ng and planning for ins tu onal and programma c accredita on and tracking of academic projects and priori es.
● During site visit years, arrange travel and hotel accommoda ons for the visita on team; serve the site visita on team chair as necessary during the site visit and with complete confiden ality; organize a system of volunteers and assistants during the site visit to assist with schedule logis cs.
● Assist with maintenance and revision of ins tu onal documents.
● Manages detailed expense reports using Concur Solu ons.
● Submits and rec fies bills and invoice processing for the Academic Affairs department.
● Work with department deans and chairs to order anatomical models, tables, stools, and other necessary equipment to get KansasCOM ready for the first cohort of students.
● Ordered office and department supplies. Created and ordered business cards for faculty and staff. Stephanie L. Kelly
**********@*****.***
Augusta, Kansas
Delta Dental of Kansas, Wichita, KS
Administra ve Assistant 06/10/2013 - 01/17/2019
● Support Vice-President of Professional Rela ons and the Professional Rela ons (PR) Team.
● Coordinated educa onal seminar to include venue selec on, catering service, and set up an online event registra on system.
● Worked with the Communica ons Department to create invita ons and flyers for educa onal seminars.
● Prepared packets for seminars to include evalua ons, copy of presenta on and other handouts as necessary.
● Compiled all seminar results for the PR team.
● Verifica on of new provider enrollment form to set up providers in the Delta Dental Network.
● Prepared welcome packets to send to new providers in-network.
● Created and updated forms using Microso Word and Adobe Acrobat.
● Collaborated with the Communica ons teams to ensure that anything sent to a dental provider / office is compliant with company standards.
● Maintained and tracked department budget.
● Con nually collaborated with the team members when reviewing and upda ng PR Training Manual.
● Provided informa on for company SSAE (Statement on Standards of Atesta on Engagements) No 16 Audit annually through CPA firm; this audit is a Service Organiza on Control (SOC) report.
● Answered calls from provider offices related to new provider enrollment, upda ng / changing provider / office informa on (W9, loca on informa on change, inac ve providers, direct deposit / EFT) and sending offices necessary forms.
● Prepared Provider Directories for Sales and Marke ng Team quarterly.
● Ensure accuracy of monthly department reports.
Kansas Heart Hospital, Wichita, KS
Quality Assessment and Medical Staff Services Coordinator 08/18/2010 – 10/25/2012
● Supported Manager of Quality Assessment and Medical Staff Services, Medical Staff Commitees and Risk Manager.
● Accountable for processing, maintenance of informa on and the prepara on of creden aling for all Medical Staff and Allied Health Professionals.
● Maintained confiden al creden als files and electronic medical staff database.
● Assisted and supported managerial staff in the development and / or revision of departmental policies and procedures, and all forms used throughout the clinical areas of the hospital.
● Provided support to the Risk Management Execu ve Commitee by maintaining Risk database (Access), inpu ng all risk occurrences and inves ga ons.
● Generated reports for the Risk Management Execu ve Commitee members.
● Prepared minutes for mee ngs and assisted with tracking / coordina ng maters which occurred from minutes. Wesley Medical Center, Wichita, KS
Residency Office Coordinator, Family Medicine Educa on 8/12/2002 - 3/12/2010
● Supervised department secretary.
● Prepared and monitored me reports for resident physicians.
● Coordinated residency events and ac vi es.
● Supported Program Director in all residency educa on responsibili es.
● Assisted in development, implementa on, crea ng, revising, and edi ng the programs policies and procedures.
● Coordinated travel arrangements for faculty physicians, residency physicians, and groups.
● Scheduled appointments, arranged conferences, and mee ngs. Stephanie L. Kelly
**********@*****.***
Augusta, Kansas
● Tracked budgetary items for the department, prepared expense reports and check requests.
● Coordinated the interview recrui ng and selec on process.
● Coordinated curricular ac vi es of the residency and the annual rota on schedule.
● Maintained residency alumni database and coordinates all requests for verifica on of training.
● Atended faculty, curriculum, and residency group mee ngs.
● Prepared minutes for mee ngs and assisted with tracking / coordina ng maters which occurred from minutes.
● Accountable for maintaining documenta on used in preparing annual reports and site reviews. EDUCATION
● Bachelor’s Degree, Business Quality Management, Southwestern College, Winfield, Kansas
● Butler County Community College, El Dorado, Kansas
● Valley Center High School, Valley Center Kansas
AWARDS
● Received “Culture” Award in March 2021 at Kansas Health Science Center-Kansas College of Osteopathic Medicine VOLUNTEER / COMMUNITY INVOLVEMENT
● Girl Scout Leader, 9 years – Augusta, Kansas
Program Manager Windwalker Girl Scout Service Unit, 2 years
Manager, Windwalker Girl Scout Service Unit, 2 years
”Outstanding Girl Scout Leader” Award
● Rainbows United Kids Point, Wichita, Kansas
● ICT Streets, Wichita, Kansas
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