Executive Assistant Vice President

CHERYL W. BLAIR

972-***-**** *******************@*****.***

Results driven Executive Assistant offering diversified work experience in providing comprehensive support to executives within various industries. Demonstrated expertise in organizing and streamlining office operations to increase efficiency and achieve defined corporate objectives.

SKILLS:

15+ years’ experience supporting high level executives in large global companies.

Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, Publisher, SharePoint, Teams, SAP, Concur, Workday

Strong attention to detail

Excellent verbal and written and interpersonal communication skills.

Superior capability to efficiently multi-task

Strong ability to work successfully with minimal supervision.

Exceptional problem solving and creative thinking skills.

Self-directed, eager to learn and take initiative.

Excellent follow-through skills, both written and verbally

Outstanding organizational skills

Strong Google application skills

Effective time management skills and ability to work under deadline pressure.

Maturity to make good business decisions.

Proven history in adding value to a team environment and fostering camaraderie.

Exceptional ability to work effectively in a virtual environment. EDUCATION:

University of North Texas

Denton, TX

B.S. - Business Education

EXPERIENCE:

2018 – 2025

Celanese Corporation - Irving, TX

Corporate Executive Assistant

* Successfully provided high level administrative and logistical support to Vice President Product Technology, Vice President Channel Sales, Global Supply Chain Director, Global Business Leaders, and Senior Managers.

* Reviewed, organized, and responded to Executive emails on Executives’ behalf.

* Efficiently managed executive schedules, prioritized appointments, and resolved meeting conflicts immediately.

* Successfully coordinated travel arrangements (both domestic and international), coordinating flights, accommodations, and other itinerary specifics.

* Developed dynamic PowerPoint presentations and other correspondence for senior management as needed

* Effectively prepared and submitted weekly expense reports and reconciled corporate credit card expenses.

* Reviewed Travel and Expense budgets quarterly.

* Created and edited internal corporate and executive communications.

* Answered and screened Executive phone calls.

* Managed confidential materials and information responsibility.

* Effectively organized Company Town Halls, All Hands Meetings, Social events, etc.

* Regularly updated the company’s organizational charts monthly.

* Supported Human Resources by assisting with recruiting, scheduling interviews, and completing special projects as needed.

* Prepared materials for meetings 48 hours before meeting. Attend meetings and took notes if necessary.

* Communicated to Management team to resolve questions about Executives’ availability and location.

* Planned and organized meetings, seminars, and off-site events

* Maintained company office rooms calendars.

* Responsible ordering office supplies and office equipment, as necessary. Cheryl W. Blair Page 2

2009 - 2018

Options Clearing Corporation - Irving, TX

Corporate Executive Assistant

Provided administrative support to Chief Informational Officer, Chief Operations Officer, Chief Transformation Officer, and Senior Vice Presidents

Reviewed, organized, and responded to Executive emails on Executives’ behalf.

Managed all travel arrangements. Coordinated with company travel agency for flight, hotel, and ground transportation.

Organized bill paying process and other billing needs.

Prepared and submitted expense reports and reconciled corporate credit cards on a bi-weekly basis.

Prepared letters, memos, and all other requested documents

Prepared presentations and other correspondence for senior management as needed.

Answered and screened Executive phone calls.

Managed complex executive calendars and meeting requests including scheduling conference rooms, conference calls and other specific requirements and activities.

Handled confidential materials and information responsibility.

Support Human Resources by assisting with recruiting, scheduling interviews, and completing special projects as needed.

Prepared materials for meetings 24 hours before meeting. Attended meetings if necessary.

Communicated to Management team to resolve questions about Executives’ availability and location.

Implemented plan to streamline process for submitting Board materials delivery and publishing. Ensured all Board meeting materials were submitted by due dates.

Planned and organized meetings, seminars, and off-site events

Assisted with annual Audit materials.

Maintained company office rooms calendars.

Responsible for requisition/ordering office supplies and office equipment, as necessary. 2007 - 2009

United Way of Metropolitan Dallas - Dallas, TX

Corporate Assistant

Performed administrative support to COO and President

Managed individual projects as assigned.

Assisted with preparing presentations, reports, letters, and other documents.

Assisted with coordination and scheduling of all meetings including facility arrangements, sending reminders, and maintaining RSVP lists.

Assisted with the preparation of all meeting materials, take minutes at meetings as needed.

Assisted with correspondence/mailings, telephone contact, and preparation of outgoing correspondence.

Maintained accurate records of contact information for all volunteers, community agencies, and other organizations.

Scheduled agency meetings as required.

Maintained accurate files and contact information for key volunteers/partners.

Provided backup to other Administrative Assistants and the front desk as needed or requested.

Represented the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.

Helped key executives make consistent decisions by advising them of historical precedents; served as liaison between them and the President.

Arranged corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations.

Completed projects and special assignments as directed. Cheryl W. Blair Page 3

2000 - 2007

The Turner Corporation - Dallas, TX

Executive Administrative Assistant

Provided administrative support, coordinated travel arrangements, maintained calendars, contact lists and appointments for VP of Finance, EVP of Tax, Controller and Finance Department

Functioned as an internal liaison between Corporate Office and Field Offices

Maintained construction and business licenses for all construction offices.

Processed and distributed mail

Maintained filing system for correspondence.

Provided administrative support for yearly audit.

Maintained monthly budget and forecast reports.

Prepared memos and correspondence

Processed expense reports.

Ordered and maintained office supplies.

Processed and coded invoices

Processed check requests.

Maintained confidential files.

Compiled and analyzed data for presentations and financial statements.

Answered/screened calls.

Provided back-up coverage for other Administrative Assistants as needed 1993-2000

Nortel Networks - Irving, TX

Executive Administrative Assistant

* Provided administrative support for Director of Sales and 13 Sales Reps

* Coordinated travel arrangements for Director of Sales and 13 Sales Reps

* Maintained calendar for Director of Sales

* Completed special projects as assigned by Director

* Supervised and coached Administrative Assistants, Receptionist, and Mail Room Personnel

* Lead regular meetings with Administrative Assistants to ensure effectiveness

* Interviewed temporary and internal candidates

* Performed New Hire Orientation

* Coordinated internal moves and changes

* Acted as liaison between Sales Office and Corporate Office

* Acted as a contact for all office logistics

* Tracked vacation and sick time for Director of Sales and Sales Reps

* Organized meeting and seminars

* Processed and tracked purchase orders and invoices

* Created monthly forecast reports

* Processed expense reports

* Assisted Sales Reps with commission issues

* Placed and tracked equipment orders from customers

* Maintained confidential Personnel records and files

* Created presentations for customer meetings

* Assisted customers with product issues and sales orders

* Tracked quarterly budget

* Maintained customer files

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