Executive Assistant
Resume:
Vicky M. Thomas
Reno, NV **506
Cell: 1-440-***-****
Email: *********@*****.***
Professional Summary:
Vicky is an Executive Assistant experienced in providing support to the CEO of ACI Industries for 4 years.
Executive Assistant to the Area President for Northern California and Nevada for Reno Disposal Inc.
dba Waste Management
Assisted the Vice President of Cardinal Health Center of Excellence. There were 80 employees reporting to the Vice President, plus more employees globally. Scheduling the Vice President’s very busy calendar.
Executive Assistant to the CEO & COO of the American Cancer Society in Dublin, Ohio.
Administrative Assistant III for the Psychology Director of the State of Nevada – NNAMH.
Executive Assistant to the Regional Property Manager of Standard Management in Columbus, Ohio.
Education:
•University of Minnesota, Waseca, Minnesota. Associate Degree obtained and I was an Honor Student.
(Records are now in Minneapolis, MN since Waseca branch office closed.) Graduated June-1984.
Hondros College in Columbus, Ohio – Successfully completed all Real Estate classes and obtained an Ohio Real Estate license. (I was a Million Dollar Real Estate Sales Producer for Century 21 in 1998.)
Tustin Software Service Center in Tustin, California – Successfully completed all Excel Classes in 1988.
Software familiarity:
Accounting packages: MAS90Pro, MAS500, Concur Automated Expense, AppFolio, Sage and SAP
Communications Packages: Outlook, Lotus Notes, Go to Meeting, Slack and Teams
Contract signing: DocuSign
Graphics: Adobe, Publisher, Form tool and Harvard Graphics
Spreadsheets: Excel, Lotus and PowerPoint
Timekeeping: Kronos
Travel and Expense reimbursement: Concur
Word Processing: Word, Word Perfect and Q&A
General Office Skills:
Accounting skills – AR (including cash deposits), AP (cutting checks), Invoices and PO’s.
Calendar management
Computer skills
Excel spreadsheets created with formulas, data entered and linked to summary sheet.
Filing
Follow up
General office equipment such as binding, copying, faxing, phones, scanning, typing/word processing.
Human Resources- creating and maintaining files
Interpersonal communication skills
Organizing
Receiving, regular mailings, shipping (domestic and international), DHL, UPS and FEDEX,
Scheduling
Travel arrangements (domestic online and international with a travel agent).
Awards and accomplishments:
$11,000 Bonus received from ACI Industries for my work in Delaware, Ohio.
Million Dollar Real Estate Sales Producer for Century21 in Ohio in 1998.
“Life Saver” Award received from Battelle in Columbus, Ohio.
“Thanks a Bunch” Award received from Balboa Insurance Company in Irvine, California.
Professional Experience:
Robert Half at Chewy, Reno Nevada 11-01-2022 – 1-27-2023
Human Resources Specialist / Assistant
Prepared for New Hire Orientations - assisting with on boarding questions, check-in, on-site preparation and communications with team members. Scanned in Drivers license, Id cards, Passports and Social Security cards.
Adjusted Kronos time for all late ins and occasionally early outs. Maintains employee files.
Created procedures.
Assigned and entered lockers into Share point and scanned the signed locker policy into Work Day.
Sent and tracked Thank You notes.
Provides administrative support to HR Team and management. Including answering the HR Department phone and logging the calls in an Excel tracker.
Assisted with and executed special projects and events.
Created Excel spreadsheet for tracking supplies and event prizes.
Integrated Resources, Inc. at Reno Disposal Company (dba Waste Management) 4/18/2022 - 7/22/2022
Executive Assistant for the Area President for Northern California and Nevada
Assisted the Area President preparing approximately 100 contracts in DocuSign for him to sign.
Checked that the correct legal entity is used for the contracts before it was submitted.
Saved and submitted back to the requestor the executed copy of the contract.
Input monthly the President’s mileage into a software called Cardata.
Received approximately 30 reports from the field for WAR and 16 for MOR Reports.
Combined files for the Weekly Activity Report and Monthly Operating Review (submitted by email from the field. Sent the combined file to the Directors and the President.)
Typed weekly Staff Meeting Minutes in Word.
Created checklist in Excel.
UPS Administrator re-setting passwords and created new users.
Created envelopes to send out documents in UPS.
Created labels for files and prepared the box for litigation and storage on a list for the box and a list for the file folder.
PO was needed for Staples supplies ordered and received. Another team mate already had access so was ordered through her.
Made Hotel and dinner reservations.
Manpower at VDM Metals in Stead 4/06/2020 - 10/16/2020
QA/QC Assistant for Senior Quality Supervisor
Created WIP Report every Monday morning on the status and updates of orders. Did searches during the week for Management.
I created procedures and verified files before releasing them to be sent.
For active files: sort documents, order & list what is received and missing on checklist.
Data entered Micro/Lab data in MAS 500 and file the documents daily.
Created files and print heat and thermal reports. Checked temperatures matched.
Checked the document to see if in test results were in tolerance for the V&D and Alloy sheets.
Double checked the file for correct order numbers, signatures and accuracy of the data before verifying the file.
Scanned and filed completed files. Scanned files to New Jersey.
Kelly Services at Kindred at Home in Reno 1/04/2019 – 02/15/19
Human Resources Auditor for the (Regional) Senior Human Resources Manager
Audited Employee, medical and I-9 files for three locations: Reno, Carson City and Fernley.
Created new employee files (containing 90 documents each).
Organized and filed documents in existing files.
Created Excel spreadsheet to track, sort and summarize upcoming expiring dates on licenses, TB, CPR card, car insurance, and other dates for Management to know about upcoming deadlines.
Apple One & Manpower at the State of Nevada –Northern Nevada Adult Mental Health Services, Pact and Children’s Cabinet 9/22/16 - 6/30/17
Administrative Assistant III to Director
Created two dozen Excel spreadsheets plus linked the summary info into a separate sheet for special projects.
Receptionist responsibilities for the Hospital, Pact and Children’s Cabinet. Screened callers and did mail run and dropped off and picked up checks from the Accounting Department. Delivered purchase orders for payment.
Created Word documents, correspondence, forms and procedures.
Typed confidential employee review forms. Transcribed and summarized tapes from manager’s meetings.
Set up Dr.’s and conference room appointments and ordered office supplies.
Manpower at Bi Nutraceuticals in McCarran, NV 03/09/16 – 04/07/16
Facilities Administrative Assistant to the Director of Operations
Created Excel spreadsheet and stapled hard copy paperwork together by lot number.
Labeled, organized filing systems and sample jars and stored files prior to current.
Ordered and distributed supplies and food for the facility. Cimpro was used to request approvals, then logged & closed requests.
Apple One at the State of Nevada 1/27/2016 to 2/08/16
Northern Nevada Adult Mental Health Services in Sparks, NV
Administrative Assistant II to the Sr. Assistant to Dr. Burke
Data Entry into numerous (approximately a dozen) Excel spreadsheets for Dr. Burke’s project.
Created summary pages for the project.
Talent Framework at Britt Management Group, Reno, NV 12/02/14 - 12/22/14
Assistant to the Accounting Manager - Britt Management Group managed 147 properties.
General office duties such as Accounts Receivable, mail processing, copying, filing, cleaning and organizing
Receptionist duties, prequalified phone callers for properties and researched.
Greeted visitors in person and on the phone and created maintenance work orders.
Kelly Services in Stow, Ohio at FedEx in Hudson, Ohio 6/25/13-7/12/13
Assistant to the Controller / Managing Director
Assisted the Controller / Managing Director with scheduling and travel arrangements.
Special projects for Human Resources – creating files, copying confidential info.
Posted expenditures. Researched dates in PeopleSoft and posted data in Excel.
Created filing system for accounting entries.
ProTeam in Columbus, Ohio at Cardinal Health in Dublin, Ohio 3/02/10-7/06/10
Assistant to the Vice President
Responsibilities to provide support to the Vice President of Cardinal Health Center of Excellence. There were 80 employees reporting to the Vice President, plus more employees globally.
Scheduling the Vice President’s very busy calendar.
Word Processing, Excel, Emails
Prepared Expense Reports for processing.
Ordered supplies and reported Maintenance issues.
Battelle in Columbus, Ohio through Manpower 1/20/10-2/26/10
(Battelle is an international science and technology enterprise.)
Assistant to the Assistant to the Senior Vice President
Responsible for supporting the Assistant to the Senior Vice President.
Word Processing, Excel and PowerPoint Presentations were created.
I received a "Life Saver" award.
Piezosurgery Incorporated in Columbus, Ohio 11/09/09 – 1/14/10
Executive Administrative Assistant to the Chief Operating Officer / the President
Small company branching out worldwide into other countries (from Europe, to the US & Canada).
Assisted the President/COO and the Accounting Department
American Cancer Society in Dublin, Ohio 11/05/07 – 3/21/08
Executive Assistant to the Chief Executive Officer and Chief Operating Officer
Approximately 50 employees at this location, plus other employees at other locations.
I assisted the CEO and COO
Transcribed tapes
Coordinated Quarterly Board of Directors meetings for 70 Doctors to attend. Motel rooms, catered food for two meals and prepared the paperwork.
Receptionist duties for the Corporate Office.
Innovative Architectural Planners in Columbus, Ohio 7/26/06 – 4/27/07
Executive Assistant to the Chairman
Small company that found the business and linked up with contracts to larger companies that did the work.
I assisted the CEO to find new projects on a daily basis. (I researched and found about a dozen new projects online a day.)
Receptionist duties and did computer work in Word, Excel and Adobe.
ACI Industries and Signstrut, Ltd. in Delaware, Ohio 5/30/00 – 11/ 12/04
Executive Assistant to the Chief Executive Officer
This is a global company with locations in the US, Russia, Europe and Malaysia.
There were approximately 80-120 employees.
Scheduled the calendar and assisted the CEO
Assisted the Accounting Department processing Accounts Receivable and eventually cut checks for A/P.
Checked the math and applied Sales tax to the invoices prior to sending them.
Created a filing system for the CEOs over two dozen companies.
CEO’s credit card was used by me to make purchases and receipts were obtained and given to the CEO.
Standard Management Company in Columbus, Ohio 12/15/94 – 02/09/96
Executive Assistant to the Regional Property Manager
The company managed half a dozen commercial malls (such as Lane Avenue and The Continent).
Assisted the Regional Property Manager. (Please see the letter of reference.)
Word Processing and Excel spreadsheets
Ordered supplies.
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