Accounting Assistant Property Manager
Resume:
YVONNE HUGHES
Charlotte, NC *****
*************@*****.***
Professional Summary
Assume a challenging and rewarding position in the accounting field where I can utilize my experience, creativity, and motivational skills, while affording me the opportunity for professional growth. Work Experience
Accounting Assistant
Crescent Communities LLC-Charlotte, NC
September 2021 to August 2024
● Located/retrieved information/documentation from manual and electronic files
● Obtained/verified appropriate approvals on documents
● Provided information/answer questions which requires searching for information
● Interface directly with co-workers and/or customers to obtained/provided information or services
● Investigated and resolved discrepancies in information
● Provided information/answer questions from auditors
● Verified the accuracy/appropriateness of charges to accounts
● Explained accounting functions to others (internal/external)
● Performed basic arithmetic computations
● Verified accuracy/completeness for invoices/checks, etc.
● Responded to vendor/employee inquiries
● Communicated clearly including short letters/memos
● Entered invoice data with precision
● Set up vendors for payment
● Use multiple bank websites to set up wire payments
● Entered W-9s/certificate of insurance data
● Completed check runs
Account Payable Specialist (A/P Manager) Accounts Payable(A/P) Manager LEAD
William Douglas Property Management-Charlotte, NC
December 2011 to September 2021
● Ensured accuracy and validity of invoices received (1000+ per week)
● Maintained compliance documents for all vendors (10,000+)
● Printed and mailed all payments to vendors
● Track due dates of invoices and manage any issues prior to the due date so as not to incur late fees
● Managed all inquiries from vendors, Property Manager(s) and/or the Board of Directors via phone and/ or emailed
● Managed all vendor correspondence via phone and/or email
● Investigated and resolved problems associated with the processing of invoices
● Prepared batch check runs and autopay/bank draft transactions
● Filed, maintained, and distributed accounting mail
● Maintained and managed W-9s and Certificates of Insurance for all vendors
● AutoPay/bank draft setup
● Paid the association’s bills online or by phone, when necessary
● Prepared year-end 1099s & 1096s for Corporate and on behalf of the associations
● Reconciled various accounts by applying appropriate accounting standards to identify errors and/or omissions
● Trained all new hires, as needed
Accounting Support
William Douglas Property Management-Charlotte, NC
September 2013 to May 2014
• Reviewed and verified the following information for all closings: o Verified Homeowner information entered by the requestor. If different, pull GIS/Deed records to compare and update as needed.
o Association Insurance Carrier, Agent, Policy Types, Expiration Dates o Violations/Fines posted to homeowners account and status o Current Assessments (Regular, Special, Other): Amount billed, amount paid, balance owed o Late Fees, amount, and frequency
o Advised of any closing costs for the association (Capital Contribution, Working Capital, etc.) o Managed all requests prior to the due date, including any 1-day, 3-day, or 5-day Rush requests o Elevated any issues/questions to the Property Manager in a timely manner not to delay the processing of the request
o Uploaded all required documentation for each association. This is an ongoing project as documents change and expire (i.e., insurance, annual budgets, etc.) questions regarding their homeowner's account Staff Accountant
William Douglas Property Management-Charlotte, NC
September 2013 to May 2014
● Assisted homeowners with questions regarding their accounts and/or the associations rules/regulation
● Prepared monthly process of financials for each association to include bank reconciliations
● Reserve transfers funding request, as needed
● Processed legal charges to homeowners' accounts
● Processed CD investments for associations, as needed
● Processed in-house payments for the company
Temporary Staffing Service
AccounTemps-Charlotte-NC
July 2011 to December 2011
William Douglas Management Company
● Coded invoices with correct codes conforming to standard procedures to ensure proper entry into the financial system using window base program.
● Assisted with the check run to vendors
● Processed check requests
Financial Secretary
Charlotte-Mecklenburg Schools – E. E. Waddell High School-Charlotte, NC July 2006 to March 2009
● Developed reports for accounting
● Prepared/balanced/recorded/reconciled school’s deposits
● Received and Deposited Money
● Complied and input all budget data and collected unmanageable debt due the school
● Ordered, stored, and issued supplies and materials to staff/teachers; maintains office supply inventory records
● Managed Procurement Process
● Prepared federal tax reports for the school
● Prepared financial reports (month-end) to the Principal and Central Office.
● Back-up for payroll
Account Clerk I
Manassas City Public Schools - Weems Elementary School-Manassas, VA November 2005 to May 2006
● Prepared and routed purchase orders and vendors invoices for school
● Prepared bills for customer service accounts and disbursed vendor payments. Prepared and mailed all checks
● Managed vendor inquiries regarding open and paid invoices
● Filed and maintained all accounts - payable and receivable documentations/invoices Education
Associate of Applied Science in Management Technology Marshall University
Skills
• Microsoft Office Suite
• QuickBooks
• Oracle Base Accounting Software
• SAP
• 1099 Compliance Certification
• HIPAA Security Compliance
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