Executive Assistant Administrative Support

ANGIE HERNANDEZ

***** ***** ******* **, *******, TX 77433 Cell: 713-***-**** *******************@*****.*** EXECUTIVE SUMMARY

Degreed professional with over (19) years of experience in providing administrative support to C-Level executives. Self- starter and quick learner who always exceeds expectations. Exceptional ability to execute in a fast paced environment, customer needs and maximize business benefits. Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Proven strong leadership, outstanding communication skills, work load prioritization and teamwork. Recognized as the Second Quarter’s Most Valuable Employee for ExecuTeam Staffing Company in Feb-2016. CORE COMPETENCIES

Hardworking ~ Highly Motivated ~Organizational Skills ~ Bilingual ~ Process Oriented ~ Team Player ~ Perform Accounting Functions ~ Detail Oriented ~ Positive Attitude ~ Strong work ethic ~ EMPLOYMENT HISTORY

WEATHERFORD INTERNATIONAL (Houston, TX) November 2022 – Current Executive Assistant to Chief Operations Officer and Chief People Officer

• Completes a broad variety of administrative tasks for the COO and CPO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plans, coordinates and ensures the COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the COO's time and office while at the same time protecting the COO’s desired order of scheduling importance.

• Coordinate Company events with HR (such as staff appreciation, service awards, holiday events, etc.)

• Coordinate travel for outside consultants.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO an CPO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the COO / CPO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Works closely and effectively with the COO and CPO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated.

• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the COO and CPO, some of which may have organizational impact.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

MEMORIAL HERMANN HOSPITAL, (Houston, TX) November 2015 – 2022 Senior C-Level Executive Assistant, CFO, VPs and AVPs in Corporate Finance

• Manage routine and non-recurring administrative tasks for CFO, VPs and AVPs that manage several finance departments and 100 plus employees. Process expense reports, invoices for payment and managing or coordinating special projects, like supporting Accounts Payable to track invoices with several vendors.

• Maintain multiple calendars for the practice leaders and division managers. Coordinate with other executive administrative assistants within and outside the organization, vendors, physicians in the scheduling of meetings and other activities, like preparing agendas for the monthly CFO meeting.

• Prepare daily and monthly reports for the executives. Budget backups for budget and division financial statements.

• Ordering and distribution of office/coffee supplies; maintain supply inventories and call for repairs on equipment

• Anticipates and organizes information for leaders to execute their function including gathering appropriate supporting materials and files for meetings, assembling and developing presentations, meeting agendas, others.

• Prepare financial capital construction project closure forms. Reconciling actual cost items and running the reports from e-Builder and Lawson.

• Coordinate on-site and off-site meetings/events involving multiple parties including site selection, food, lodging, conference calls, and web-conferencing.

• Correspondence: prepares all manner of correspondence including e-mails and letters

• Manage onboarding and off-boarding process for Finance employees (badges, HR/ISD coordination) TURISFAL, TRAVEL AGENCY (Venezuela) April 2006 – May 2015 Executive Assistant, CEO

• Serve as the first point of contact for the practice leaders and division manager receiving incoming calls, visitors and requests and exercising judgment, responds and directs them as required. Acts as the principal liaison between leadership and the organization and with external clients

• Prepare, distribute and file project documents such as memos, emails, letters, tracking invoices

• Arrange domestic and international travel (flight reservation, car rental, cruises, hotel and attractions)

• Provide organizational and administrative support for all kinds of tours, meetings and events EDUCATION

Bachelors of Science, Chemistry 1995-2001

Graduated with Honors

Simon Bolivar University, Caracas Venezuela

Other Training & Certifications:

Lawson ~ Microsoft Office ~ EBuilder ~ Report Safe ~ Power BI ~ EPSI ~ Enterprise Analyst

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