Executive Assistant Admin

Nicole Tavake

**** ****** ***

Brentwood, CA ****3

Cell: 650-***-****

********@*****.***

Qualifications

• Resourceful, proactive, persistent, driven to get information needed to be successful, anticipates obstacles and presents solutions

• Able to be flexible and maintain a positive attitude in a fast-paced, changing environment where priorities often shift

• Detail-oriented, highly organized

• Able to multi-task and prioritize work

• Team player

Experience:

Norwest Venture Partners

Executive Assistant August 2014-Present

• Proactively manage heavy scheduling of multiple calendars and organize meetings with multiple internal and external parties.

• Manage all aspects of domestic and international travel.

• Prepare expense reports.

• Handle investment process and organize and archive documentation: wire transfers, closing documents, board presentations and diligence materials.

• Document all meetings, contacts and presentations in Salesforce.

• Manage sector-specific marketing tasks (mailing lists, nametags, etc.) for events.

• Provide hospitality, in partnership with reception team, for visiting guests and portfolio companies.

• Collaborate with other EA’s in support of the team and provide occasional back-up support.

North Bridge Venture Partners

Receptionist/Admin Assistant January 2013-April 2014

• Handle all administrative duties such as answer phones, copying and putting presentations together.

• Assist the EA's with all expense reports.

• Plan travel efficiently for general partners.

• Greet and seat guests and help with all audio/video presentations.

• Organize off-site meetings as well as catering for all on-site meetings.

• Distribute all mail and Fed Ex.

• Plan travel efficiently for general partners.

• Manage all office supplies and grocery supplies. Worldview Technology Partners

Receptionist/Admin Assistant January 2008-December 2012

• Handle administrative duties such as answer phones, copying and putting presentations together.

• Plan travel efficiently for CEO, COO and general partners.

• Helped with calendaring meetings for general partners.

• Assist the Director of Operations as well process all expense reports.

• Organize off-site meetings as well as catering for on-site meetings.

• Greet and seat guests and help set up audio/video presentations.

• Manage all office supplies and grocery supplies.

• Distribute all mail and Fed Ex.

Sequoia Capital

Receptionist December 2006-December 2007

• Responsible for answering phones, greeting guests and setting up presentations.

• Schedule meetings as well as schedule/order luncheons for the office.

• Manage all receptionist duties such as copying, filing and distributing all mail.

• Order all office supplies and grocery supplies.

College of San Mateo San Mateo, CA

Associates, General Education *Work in Progress*

Contact this candidate