Administrative Assistant Data Entry

RUBINA GAYA

*** **** ********, *********, **, N*R 8P6 519-***-****

***********@*****.***

Professional Summary

Committed and attentive secretary who excels at completing multiple tasks concurrently. Specialized in administrative support to office personnel. Dedicated to delivering high quality results with minimal supervision. Energetic, organized and professional.

Summary of Qualifications

• Vast experience with secretarial and administrative duties

• Tax Preparer (personal, deceased, students, seniors, self-employed, small businesses, rental incomes)

• Experience as a collection officer

• Experience as a junior accountant

• Accounts receivable

• Accounts payable

• Budgeting

• Payroll – ADP

• Proficient with QuickBooks software

• Proficient with Sage 50 software

• Strong MS Word, Excel, and database skills

• Microsoft Office proficiency

• Google Apps

• School Day Software

• Maplewood School Software

• Proficient typing and computer skills

• Developed and implemented organized filing systems

• Experience with monthly reconciliation of bank and credit card statements

• Excellent written and verbal skills

• Excellent front-line customer service skills

• Ability to manage multiple tasks and meet deadlines Work Experience

Billing Coordinator (on-call) August 2020 – Current Cargill Watson – Guelph, ON

• Invoiced load sheets received from shippers

• Entered cheps and totes information into correct software

• Maintained and filed paperwork

• Posted data from returned pallet forms from various companies

• Entered data for invoicing in IPFS, XLGO, SAP

RUBINA GAYA ***********@*****.***

Administrative Assistant Data Entry Clerk January 2016 – August 2021 Pristine Auto and Sales – Cambridge, ON

• Completed data entry using Dealerpull software

• Organized files and developed spreadsheets using excel for inventory, vendors, repairs, labour and purchases

• Answered calls, greeted customers, and made calls for recalls on new inventory when needed

• Reconciled monthly statements with invoices

Administrative Assistant January 2019 – March 2020 Al Falah Islamic School – Oakville, ON

• Handled all Ontario School Records (OSRs), including requesting and mailing to corresponding school requests

• Maintained and updated all aspects of the Maplewood school software for staff and students, applied specific subjects to the appropriate teachers, and printed reports for the principal

• Assisted teachers in Markbook concerns and printing and distributing of report cards

• Prepared and sent OnSIS reports to the government for October, March and June

• Managed the reception area, including greeting visitors, answering phone calls and entering late students

• Placed textbook and workbook orders

• Responsible for Scholastic Book Orders and Scholastic Book Fair Administrative Assistant/Finance-part time August 2014 – June 2018 MAC Maple Grove School (MAC MGS) - Kitchener, ON

• Prepared monthly and yearly school budget

• Accountable for collecting, depositing and maintaining school fees, including the registration and resource fees

• Followed up with tuition that wasn't paid, and non-sufficient funds cheques

• Sent monthly reports to head office, including balancing monthly bank and corporate credit card statements

• Handled all OSRs

• Maintained and updated all aspects of the Maplewood school software and assisted teachers in Markbook concerns

• Prepared and sent OnSIS reports to the government

• Managed the reception area

• Placed textbook and workbook orders and supervised

• Supervised School Day uniform and food orders

• Responsible for placing and distributing Scholastic book orders RUBINA GAYA ***********@*****.***

Administrative Assistant July 2001 – June 2014

International School of Cambridge (ISOC) –Cambridge, ON

• Prepared and maintained all reports and records for the school, staff and students using Maplewood software

• Setup and retained all school and facility related data and information

• Organized and handled complete and accurate files related to school finances

• Planned for a variety of special events including All Candidates Meeting, Multi-Faith Gathering using Publisher and PowerPoint for the Islamic Centre of Cambridge (parent company of ISOC)

• Coordinated and prepared all pre-authorized payment plans for school fees and donations using web banking

• Handled bus schedules, attendance and late arrivals for multiple school buses

• Organized class schedules for teachers using MS Word and Excel

• Collected and deposited money from various school trips and events

• Managed finances and accounts using Excel Spreadsheet and MS Word for registration, donation, academic supplies, petty cash, trips, and bookkeeping

• Prepared monthly parent and community account reports using Google Apps to Finance Director Junior Accountant

Mediacom Inc. 1987 - 1990

• Prepared accounts for Auditing, Accounts Payable, and month and year end bank reconciliation

• Completed payroll cheques for employees and monthly allowances for upper management

• Handled monthly Income Statements, Balance Sheets, and performed Trial Balance

• Merged and consolidated numerous accounts to provide better customer service

• Gathered obsolete customer invoices and disseminated to collection agency

• Traced shipment problems and reported progress to customers Education

Tico Certification

Travel Agent Course

2012 - 2013

Conestoga College

Certified Computerized Accounting Course

1992 - 1994

Humber College

Accounting Program

1985 - 1986

Volunteer Work

Canada Revenue Agency – Volunteer Income Tax Program 2005 -present Income tax for low income, new immigrants, refugees, students and seniors for current and previous years

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