Vendor Management Specialist

Samantha Carr +27-72-938-**** *******@*****.**.**

Samantha Carr +27-72-938-****

*******@*****.**.**

PROJECT ADMINISTRATION

VENDOR MANAGEMENT

DOCUMENT MANGEMENT & CONTROL

Johannesburg, South Africa

Profile

With over 16 years' experience in various, multifunctional roles I pride myself in being versatile & proactive in the workplace. My skills can be applied to most industries and my experience within EPCM Projects, Mining, Construction, Infrastructure Sectors is predominant. As an industrious and ambitious individual, I am often recognized for my determination and practical organizational skills. Skills

Freight Management — Expediting — Cross-trade Logistics (ocean & air freight) — Importing — Costing

— Supplier Management — Client Relations — Database Creation — Project Workflow Management — Project Integration — Document Management & Control — Project Reporting — Records Management

— Office Management — Commercial Administration, Auditing & Archiving — Executive Personal Assistance — Research – Vendor Management

Proficient in a vast array of applications and software including: MS Office Suite — Aconex Documentation Management — SAP — Acrobat Pro — SharePoint — TeamCentre — Domino Document Management — QuickBooks Accounting — NavisWorks - Enterprise Resource Planning - Dropbox — Palladium Accounting – MSD. Education

Key Administrative and Business Skills Certificate — CESA (Consulting Engineers SA) - 2013 National Senior Certificate — Damelin College of Education — 2004 Personal Details

Languages: English, Afrikaans (learning French) Driver's License: Code 8 Date of birth: 24 August 1987 Availability: Immediate Samantha Carr +27-72-938-**** *******@*****.**.**

Career Highlights

Eurasian Resources Group Africa – Rosebank Feb ‘24 – current Vendor Management Specialist

- The Vendor Management Specialist is responsible for leading and managing the Vendor’s Master Data for ERG Africa companies.

- Ensure that ERG Africa’s Vendors Master Data and database is maintained and accurate on Microsoft Dynamics 365

- Responsible for defining and implementing policies and procedures for the day-to-day operational and administrative management of systems and data — including the intake, storage, processing, and transmission of data to internal and external systems.

- Responsible for establishing data-quality metrics and requirements, including defining the values, ranges, and parameters that are acceptable for each data element. The incumbent works with the CAM and MDM team and stakeholders to establish procedures for detection and correction of data-quality issues and collaborate to establish policies, procedures, and internal controls affecting the quality of data.

- Establish guidelines and protocols that govern the proliferation of data to ensure that privacy controls are enforced in all processes. To be effective, the data specialist must compile retention, archival, and disposal requirements and ensure compliance with institutional policy and regulations. Accordingly, the data specialist will establish and implement data curation practices to ensure that the life span of data is commensurate with requirements.

- The Vendor Management Specialist must define policies and procedures for access to data, including the criteria for authorisation based on role and/or the individual. Working closely with the relevant custodians to establish controls, the Vendor Management Specialist must evaluate any suspected or actual breaches or vulnerabilities in confidentiality, integrity, or availability and report them to management, CPDD or information security personnel.

- Design, prepare and provide analysis of different reports and dashboards using Microsoft Dynamics 365 to be supplied to the Procurement Assurance Manager to enable decision making and business visibility.

- Communicate with vendors, end-users, and all internal stakeholders when necessary, providing support to vendor onboarding and contracts administration.

- Assist in Audit processes when required

- Provide workshop training to internal stakeholders Eurasian Resources Group Africa – Rosebank Feb ‘22 – Jan ‘24 Vendor Administrator

- Receive and collect vendor documents and relevant internal commercial approvals, review mandatory documents for CPDD readiness.

- Perform “Simple CPDD” check on vendors below $25K.

- Create vendors in the company’s ERP once the compliance department has approved the Counter Party Due-Diligence (CPDD) application.

- Perform amendments to vendor information and vendor information and vendor extensions in the company’s ERP system.

- Review and amend incorrect data in the company’s ERP system.

- Deal with all the required system entry formalities.

- Review and process Company Name Changes.

- Initiate & process vendor Level 1 CPDD checks for NDA purpose and pre-assessment checks on behalf of CPDD.

- Review vendor database and report on a monthly basis, statistics regarding ERG Africa vendor list.

- Develop and maintain the list of preferred vendors.

- Maintain vendor list according to the company’s compliance policy.

- Maintain the vendor filing system and retrieve material from files as requested.

- Perform general office duties as required, including administration work for CPDD Department.

- Maintain OEM vendors list, with relevant annual Bid Waiver approvals.

- Banking detail changes to be routed for verification by CPDD and updated on the ERP system.

- Collect and capture all active, unverified vendor banking details as part of the TAS Banking Integration Project for the e-banking platform.

- Assist Finance with the MSD data sourcing and design of reporting dashboards for the e-banking platform and automated vendor payment discrepancies for the banking integration project. Samantha Carr +27-72-938-**** *******@*****.**.**

Georg Fischer Piping Systems Africa (GF Africa) – Cape Town Sep ‘18 – Jul ‘20 Project Expediter & Sales Administrator

- All Administrative and Document Management, Control & Archiving duties.

- Client freight costing and quotations - road, air and ocean.

- Freight supplier management - invoicing, payments, auditing, etc.

- Expediting South African imports, SARS/Treasury compliance submissions and record keeping.

- Expediting ‘cross-trade’ logistics (Importing from USA, Italy, Germany, Turkey & Switzerland and exporting to the African continent).

- Project accounting on Palladium Accounting.

- Office Management.

SGS Bateman – Guinea, West Africa Oct ‘17 – Aug ‘18

Siguiri Combination Project – Siguiri, Guinea

Project Document Controller – Site

- All Administrative and Document Management, Control & Archiving duties.

- Project Auditing - Contractor Document Management and Client contractual compliance.

- Project progress reporting.

Sandvik Mining Systems Africa – South Africa Mar ‘16 – Sep ‘17

• RBCT Phase 1 Replacement Project - Richard’s Bay, KZN

• Exxaro GDIP Phase 2 – Lephalale, Limpopo

Project Document Controller – Site

- All Administrative and Document Management, Control & Archiving duties.

- Project Auditing - Contractor Document Management and Client contractual compliance.

- Project progress reporting.

- Contractor registrations, on-boarding, site access, inductions, etc. CDM Smith – Maseru, Lesotho Sep ‘12 – Sep ‘14

• Lesotho Highlands Water Project Phase 2 (LHWP2)

Office Manager/Personal Assistant

- Personal assistant to the Executive Manager, including email monitoring and management of personal and business schedules.

- Management of all Administration, Document Management and Administration staff.

- Management of fleet vehicles including mileage, maintenance, licensing, registrations and record keeping while ensuring budget compliance.

- Procurement of all office automation, equipment, consumables and provisions.

- All project banking including payments to government entities, consulting firms, vendors and service providers.

- Project bookkeeping and monthly financial reporting on Quickbooks. African Minerals – Tonkolili, Sierra Leone Jul ‘11 – Jul ‘12

• Tonkolili Iron Ore Project

Document Controller/Procurement Assistant

- All Administrative and Document Management, Control & Archiving duties.

- Initiating requests for quotations and enquiries.

- Creating cost comparisons for approval.

- Creating and expediting purchase requisitions on SAP.

- Recording and tracking all procurement documentation. Anglo Platinum (seconded to Hatch) – Rustenberg, North West Jun ‘10 – Jun ‘11

• Base Metals Refinery Expansion Project

Document Control (Technical Hand Over)

- Controlling and orchestrating the hand-over of all technical Documentation/Vendor Deliverables for Commissioning purposes.

- Issuing of all Technical Documentation to Vendors as well as to Client for Final Review and Acceptance.

- Following up of documentation for review, commissioning, and handover to the Client. Samantha Carr +27-72-938-**** *******@*****.**.**

Group Five – Heidelberg, Gauteng Oct ‘08 – Apr ‘10

• New Multi Product Pipeline Project (NMPP)

Quality Document Control Lead

- Develop and implement Quality Management strategy, plans, and systems.

- Monitor and apply QAQC Document Control Standards created by external bodies (ISO) and integrate within the internal Project Quality Management System.

- Manage document control staff according to Project Standards including training and appraisals.

- Liaise and coordinate with Quality Management and other disciplines to keep policies and procedures implemented and up to date.

- Official Aconex Communication Management System Administrator.

- Liaising with the Commercial team as well as Contracts Managers to record, follow up and implement commercially implicating documents.

Contact this candidate