Document Control Team Lead

Lee Rapkoski

Senior Document Control Manager

***********@*****.*** • 587-***-****

Calgary, AB T2B 1Y6

Results-driven professional with extensive experience directing end-to-end document management cycles for multimillion-dollar projects, supported by impressive 17-year track record in document control and records management across various industries.

Expertise in managing and processing engineered and vendor documents, squad checks, RFIs, field instructions, and change notices for high-profile projects. Articulate communicator skilled in linking all relevant information cohesively. Excel at overseeing document flow to ensure accuracy, quality, and integrity, while driving cost efficiencies and value creation. Committed to optimizing document control processes and ensuring compliance with industry standards. Strong leadership skills demonstrated through interviewing, hiring, and training team members. Talent for communicating with clients to discern between needs and wants while ensuring project alignment.

Areas of Expertise

●Document Control & Management

●Project Documentation Coordination

●Records Management & Oversight

●Strategic Planning & Execution

●Turnover Process Optimization

●Team Leadership & Development

●Issue Identification & Resolution

●Retention & Destruction Reports

●Compliance & Standards Adherence

●Meticulous Attention to Detail

●Cross-functional Collaboration

●Redlining & Data Accuracy

Professional Experience

Bennett Jones SLP – Calgary, AB

Records Management Team Lead / Matter Management

2020 — 2021 & 2023 — 2024

Conducted urgent conflict searches to support attorneys in time-sensitive legal matters. Spearheaded processing and indexing of files, both onsite and offsite while facilitating quick access and archival. Organized and labeled physical files/folders for efficient retention and retrieval. Maintained readiness and availability on-call to support operational continuity and urgent file access.

●Ensured continued efficient identification and disposal of obsolete materials by developing sustainable reporting system.

●Identified and facilitated destruction of 19.5K outdated file boxes, exceeding initial goal of 5K boxes set over seven years prior.

●Updated and streamlined outdated procedures by creating PowerPoint presentations, enhancing organizational efficiency.

Fluor Corporation – PDDM Expeditor / Sub Lead - Vale

Senior Document Controller / Site Lead - NWR

Senior Document Controller / Site Lead Kitimat - Elkford

2012 — 2014

2014 — 2020

2021 — 2022

Spearheaded processing of engineered documents, vendor documents, squad checks, RFIs, field instructions, and field change notices across multiple projects such as Vale (nickel production), Elkford (water treatment facility). Functioned as Site Lead and turnover coordinator at Northwest Redwater Refinery. Provided accurate cost estimates to support project planning and budgeting. Ensured proper flow of project documents to relevant disciplines while ensuring accuracy, completeness, quality, and integrity of information. Maintained frequent communication with project managers and clients.

●Engaged with turnover team in developing "tag-centric" work packages, providing access to documents for system completions.

●Successfully turned over $4B project to client with strong emphasis on ensuring all deliverables met the highest standards.

●Ensured high levels of performance and fostered cohesive workforce by recruiting, interviewing, and training team members.

●Attained significant savings in billable hours by negotiating directly with client and delivering precisely what was needed.

●Streamlined operations by creating standardized work procedures for team members in Calgary, New Delhi, and Vancouver.

●Optimized project outcomes and ensured client high levels of client satisfaction by promoting value-creation initiatives.

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Additional Experience: Document Control Technician, Husky Energy – Calgary, AB

Managed all projects under one million dollars. The annual total was significantly greater than the major projects Husky Energy was engaged in at that time. Job book creation, entering all relevant information and revisions into HDMS or Open Text, review of redlines, Squad Checks, document number requests, filing for offsite, retrieving files from Iron Mountain, maintaining record logs. The role covered from conception to completion of all projects under the one million dollar criteria, while managing all these projects I also helped in other departments as well as participated with data management with “Major Projects”. This role also engaged drafting, procurement, and SAP. Hardisty and Cold Lake were a couple of projects I was also involved in with Husky. I believe that Cenovus acquired Cold Lake and then Strathcona.

I also managed a metal building fabrication plant “Bigfoot Metals”. There I purchases all raw materials, provided all estimates for future work, organized shop staff of ten, field crew of twelve, and designed all buildings, utilidor, tank insulation. I also provided estimates for pipe insulation and material take-offs from the piping and instrumentation diagrams

As far as upstream I have worked on a triple drilling rig ( that is thirty meter sections of drill stem) I have also taken the role of H2S safety specialist and know how to rig in air lines to an entire rig, perform a soft and hard shut in, and train rig crews how to dawn safety equipment.

This is only a small indication of what I am capable of; I can go into more detail and answer any questions that I haven’t covered.

Education & Credentials

General Studies, University of Calgary – Calgary, AB

Technical Proficiencies

Proarc POL - Projects On Line MS SharePoint FTP Livelink Microsoft Office Suite, Excel Adobe Acrobat Visio Blue Beam iManage Aderant Brava Coreworx SAP ERP

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