Real Estate Administrative Assistant

P a g e *

Vicki Honeycutt

*** *. **** **. #** Orange, Ca. 92866 704-***-****

******************@*****.***

Qualification Summary

● 14 years of finance and 16 years of administrative support experience

● Expertise in managing multiple complex calendars for senior management and executives

● Excellent communication skills with a strong understanding of confidentiality

● Proven ability to build relationships quickly and assess the needs of individuals

● Skilled at fostering a friendly work environment and assisting leadership with associate delight

● Resourceful, with a demonstrated ability to execute tasks efficiently

● Devoted team player, capable of leading, following, adapting, and thinking outside the box

● Strong organizational skills applicable across various professional settings

● Primary point of contact for executives, managers, teams, clients, and vendors

● Proficient in Microsoft Office Suite, including advanced skills in Excel, Word, PowerPoint, and Outlook

● Adept at booking complex travel arrangements and managing expenses

● Excellent telephone etiquette

● Experience with project management

Skills

Concur ARM Ariba SAP In$ight

Workday MyFacility Boss Coin TechDiret

eRequest Microsoft Office Suite (Outlook, Word, Excel PP, SharePoint, and Teams) Professional Experience

Capital Group (Swoon Staffing Contractor), Office Services, Irvine, CA Global Real Estate Projects & Leasing – Administrative Assistant III 12/2021 – 12/2023

● Proactively managed calendars for three senior managers and relieved them of all administrative duties

● Processed and tracked real estate project invoices and purchase orders (POs)

● Organized staff meetings and complex project meetings across multiple time zones

● Responsible for the onboarding and offboarding of associates

● Designed an Excel-based database for tracking POs and invoices

● Updated invoice and purchase order process via Promapp and created step-by-step guides

● Drafted memos, updated and distributed monthly project reports as well as performed ad hoc research

● Arranged complicated travel for both domestic and international travel Bank of America, Consumer & Business Banking, Charlotte, NC Vehicle Leasing & Lending Products – Executive Assistant 05/2019 – 03/2020

● Managed executive calendar, administrative projects, and staff meetings

● Liaison for outside groups, coordinating and planning for annual board meetings

● Managed office supply inventory, space management, and technology requests

● Conducted diverse research and constructed memos and letters

● Organized complex multi-city travel arrangements for executive

● Expense management for executive and the direct reports P a g e 2

Bank of America, Consumer & Business Banking, Charlotte, NC Card Affinity Products – Administrative Assistant III 11/2009 – 05/2019

● Provided administrative support for two executives and their teams across multiple work sites

● Responsible for the office supply inventory, space management, and technology requests

● Organized complex multi-city travel arrangements for executives

● Proactively managed executive calendar, key deadlines, delivery commitments, and routines

● Managed different and conflicting objectives, projects, and activities at once

● Event Planning related to external business partner’s financial reviews; travel arrangements, itineraries, meeting coordination, printed materials, accommodations/transportation, and client entertainment (domestic

& international)

● Managed confidential materials, memos, and letters, ensured legal documents had proper signatures, filed, and mailed to the appropriate contacts

● Created and maintained team SharePoint sites, team collaboration, document retention and vacation schedules

● Trained new employees on corporate procedures

Bank of America, Global Wealth & Investment Management, Charlotte, NC Preferred Services Build Team – Administrative Assistant III 08/2008 – 04/2009

● Prioritized and managing the daily workflow of the Preferred Services Build Executive

● Led other Assistants in Preferred Svc.

● Created key reports, meeting agendas and minutes, maintained office supply inventory for all worksites

● Managed confidential materials, constructed memos, letters, and performed ad hoc research

● Partnered with others to reduce meeting/conference conflicts

● Pre-screened and responded to Executive emails and phone calls

● Created travel arrangements, itineraries, accommodations, and transportation.

● Organized team events in various geographical locations Bank of America, Global Wealth & Investment Management, Costa Mesa, Calif. Coastal OC Premier Banking & Investments – Administrative Assistant III 04/2006 – 08/2008

● Responsible for the space at four sites and coordinated a large associate move to a new space

● Compliance: Maintained the markets Business Continuity Plan and monitored associate training

● On-boarded Premier Client Managers to include preparation and scheduling their license testing

● Prepared and distributed reports to Market Manager and Senior Management

● Organized team events and quarterly sales meetings

● Managed expenses for the regional Market Manager and oversaw Client Managers expense reports

● Audited client account set up to ensure accuracy of “KYC” on all accounts Bank of America, Global Wealth & Investment Management, Newport Bch, Calif. SW Division Premier Banking & Investments – Business Support Lead llI 08/2005 – 04/2006

● Insured Business Continuity plans were properly maintained for PB&I Southwest Division (26 Markets)

● Performed analysis, and created presentations for the sales initiative targeting medical professionals

● Monitored and communicated associate training ensuring the division met their target for national deadlines

● On point to find resolution relating to technical issues that impacted the market

● Provided day-to-day business support for the Premier Banking & Investments Southwest Division

● Monitored training deadlines and created sales initiative presentations Bank of America, Finance, Charlotte NC

General Accounting Operations – Intermediate Financial Analyst 05/1992 – 03/20005

● Reconciled inter-company payables and receivables against the general ledger

● Managed accounting functions for small, acquired company, including funding, wire transfers, amortization schedules and external customer contact

● Created procedure for day-to-day functions for managing a small, acquired company

● Assisted with G/L account deletion project that reduced the Chart of Accounts by 20% and increased In$ight Performance

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● Prepared Singapore and North Carolina FX reports for Regulatory Reporting

● Reviewed bank G/L accounts daily and analyzed any out of balance conditions, supervised four MICR analysts Education & Memberships

Fountain Valley High School – Graduated in 1985

Administrative Assistant Network - 2008

Time Management Effectiveness – 2006

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