Administrative Officer Accounts Payable
Resume:
Diana Walton
Pasadena, MD *****
**********@*****.***
Profile: Experienced Administrative Officer with over 10 years of professional experience in budget management, procurement services and financial processes; seeking a position that will allow me to be an asset to the company while utilizing my professional career experience, exemplary organizational skills and my ability to identify discrepancies and provide solutions.
Work Experience
Facility Coordinator Maryland Care Management Inc. Linthicum, MD
November 2019 to May 2020
●Reviewed all invoices and determined whether or not to submit to upper management for approval for remittance.
●Dispersed and managed inventory of all office supplies
●Maintained and monitored all incoming and outgoing mail daily
●Kept account of all credit card purchases and verified charges monthly
Secretary II Kennedy Personnel Services (for Anne Arundel County Dept of Public Works)
Wastewater Administrative
February 2016 to December 2016
●Scheduled appointments for staff and coordinated calendar commitments. Maintains, monitors and contributes to the modification of systems for files.
●Property coordinator for physical inventory.
●Maintains petty cash fund. Orders and maintains office supplies and performs other clerical tasks as needed.
●Entered requisitions, blanket releases and direct payments in One World,
●Entered receiving for purchasing in One World.
●Interacts with accounts payable and vendors when necessary to track and verify receipt and payments.
●Verify timesheets and inputs time and attendance in the ADP payroll system. Maintains various weekly and monthly reports relating to payroll.
Administrative Officer III State of Maryland General Services Dept Baltimore, MD
October 2007 to February 2008
●Completed independent analysis of agency’s monthly operating budget, which includes tracking expenditures and verifying invoices for the Office of the Secretary.
●Computed annual expenses to prepare and develop forecasts for fiscal year budget projections for executive management team.
●Compared reports created against reports maintained by department and notified appropriate persons of discrepancies.
●Coordinated administrative details concerning specifications for contracts based on changes in state legislature.
●Performed other related duties as assigned.
Procurement Officer I State of Maryland General Services Dept Baltimore, MD
February 2006-October 2007
●Provided instruction, direction and guidance to statewide contract procurement personnel regarding pre-bid or proposal conferences for the Procurement Division.
●Held formal and informal training regarding state procurement laws, regulations, policies and procedures.
●Responsible for soliciting, evaluating, negotiating and awarding statewide contracts as well as maintaining contracts by assuring compliance with terms and conditions.
●Managed the advertisement of procurement opportunities on agency database management system
●Distributed specifications to vendors and coordinated evaluation process.
Administrative Officer III State of Maryland General Services Dept Baltimore, MD
November 1997 to February 2006
●Supervised the activities of two (2) subordinates for contract preparation, credit card expenses, reimbursable funds and assistance with Work Control Unit.
●Interpreted and recommended resolution for inter-agency transactions concerning technical support for all telecommunications equipment including telephones, cell phones, blackberries, fax machines and 2-way walkie-talkies.
●Responsible for the oversight of operating budgets, verified invoices and submitted for approval from management.
Payroll Clerk III Comptroller of the Treasury Annapolis, MD
June 1990 to November 1997
●Posted and balanced revolving payroll account ledger and electronic files. Maintained State employee W-2 files and made adjustments to annual earnings based on amount of over-payment.
●Examined reports and other statements for accuracy, completeness and conformity with regulations and payroll procedures. Verified various computer print-outs to controls and reconcile errors.
●Corrected and updated payroll input.
●Maintained necessary records and online data files.
●Used highly completed tables to determine withholding of taxes and deductions to accurately calculate net pay of employees.
Certifications and Awards
Procurement Officer
●State of Maryland General Service, dollar authority $100,000, awarded March 2006
State of Maryland Ethics Training
●Awarded 2006
State of Maryland Governor’s Exceptional Employee Achievement Award
●Awarded November, 2000
Phi Theta Kappa Scholastic Award
●Phi Theta Kappa, awarded May 1998
Education
Anne Arundel Community College Business Administration Arnold, MD 1996-1998
Northeast Senior High School High School Diploma Pasadena, MD 1983
Specialized Skills
●Proficient in Microsoft Office Suites
●Knowledge of State Finance and Procurement Division II, General Procurement
●Experienced in interpreting COMAR Title 21
●Knowledgeable of Board of Public Works directives and advisories
●Advanced knowledge of e Maryland Marketplace (eMM, database to solicit State of Maryland procurement opportunities)
●Extensive experience with Financial Management Information Systems (FMIS)
●Proficient in ADPICS and STARS (Statewide Accounts Receivables Systems)
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