Executive Assistant Administrative

248-***-**** • *************@*****.*** • Oak Park, Michigan 48237

www.linkedin.com/in/mara-staller-starr

Mara Staller Starr

PROFESSIONAL SUMMARY

Executive Administrative Assistant with experience supporting C-suite executives in both nonprofit and corporate environments. Managed calendars and correspondence for multiple high-level executives, balancing competing priorities with ease. Proficiency in database software and effectively streamlined processes to maximize team communication and productivity. Successfully coordinated meetings and events, demonstrating exceptional customer service, organizational skills, and attention to detail.

SKILLS

Microsoft Suite (Outlook, Word, Excel, PowerPoint, Publisher; Visio, SharePoint)

Google Suite (Docs, Sheets, Forms, Slides)

Virtual Meeting Platforms (e.g., Zoom, Microsoft Teams)

Communication Tools (Microsoft Teams)

Concur, PeopleSoft

Adobe Acrobat

Various Database Programs/CRM

Project Management

Event Planning

Highly Efficient

Detail Oriented

Team Player

Organized, Creative

EXPERIENCE

•Demonstrated exceptional organizational skills to efficiently prioritize and manage multiple assignments simultaneously.

•Expertly coordinated complex schedules across multiple calendars, optimizing workflow and prioritizing tasks for senior-level executives.

•Managed seamless travel arrangements, including both domestic and international itineraries, ensuring all related logistics were handled.

•Processed executive expenses promptly and accurately, ensuring timely reimbursements.

•Maintained an organized contact database and utilized strong people skills to foster effective communication with internal and external stakeholders at all levels.

•Fostered a culture of collaboration and effective communication across business units, acting as a positive representative of the organization.

•Gathered and analyzed data from diverse sources to prepare routine and ad-hoc reports, presentations, letters, and other communications.

•Conceived and created visually compelling graphics, journey maps, and storyboards to effectively convey key messages.

•Recorded, organized, and distributed comprehensive meeting minutes for reference and action.

•Collaborated with management to ensure new hires received the necessary equipment and access to resources, facilitating smooth onboarding.

•Provided problem-solving support to leadership, producing reports and analyses with actionable recommendations.

•Streamlined office processes to increase team productivity, ensuring efficiency in day-to-day operations.

•Exercised sound judgment to make decisions in areas where operational guidelines or procedures were undefined.

•Supported special projects, contributing to their successful execution and completion.

WORK HISTORY

EXECUTIVE ADMINISTRATIVE ASSISTANT to 3 VPs February 2024-February 2025

Webasto Americas (Hybrid) – Auburn Hills, Michigan

EXECUTIVE ADMINISTRATOR to CEO September 2022-June 2023

Detroit Regional Convention Facility Authority – Detroit, Michigan

EMERGING TECHNOLOGY BUSINESS ANALYST December 2019-March 2022

Advantage Technical (remote/contract; Ford Motor Company) – Southfield, Michigan

SALES TECHNICIAN / ADMINISTRATIVE ASSISTANT December 2014-July 2019

Blue Cross Blue Shield of Michigan – Detroit, Michigan

EXECUTIVE ASSISTANT to SVP April 2013-December 2014

Hantz Benefit Services – Southfield, Michigan

EXECUTIVE ASSISTANT / OFFICE MANAGER April 1999-October 2012

Congregation Beth Shalom – Oak Park, Michigan

EDUCATION

Wayne State University, Detroit, Michigan

Bachelor of Arts, Psychology, with a specialization in Human Development, including all aspects of child development and behavior

CERTIFICATION

Notary Public, Oakland County, MI - 2029

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