Document Control High School
Resume:
S.P Malindi
CURRICULUM VITAE OF S.P MALINDI
PERSONAL INFORMATION
Name : Sibongile Portia Malindi
Date of birth : 28-SEP-1982
Gender : Female
Home Address : ** ******* ****** *** ***** No.82
: Edleen Kempton Park
Nationality : South African
Driver’s license : Code C1 (Own car)
Contact No : 073-***-****
E-Mail Address : *********.*******@*****.***
EDUCATION BACKGROUND
Name of School : Nkgopoleng S.School
High school education : Grade 12
Subjects : Accounting (SG), Business (HG), B.Economics (SG)
: English (HG), S. Sotho (HG) & Afrikaans (HG)
Institution : Flavius Mareka College
Tertiary education : HR Management N4
Subjects : Computer Practice, Entrepreneur
: Personnel & Communication Management
Courses : Communication Skill Short Course Certificate (Kentz) Year completed : 2010
Trainings : 1 Day SHE Representative Course
Year Completed : June 2017
Courses : Project Management Course
Year Completed : June 2024
S.P Malindi
CAREER HISTORY
Document Control Systems: Document Management System (DMS), McLaren, IBackup, Sharepoint, Docwize, FileZilla, SAP, ESS Sage, CADAC, Aconex, Ipas DM (Hatch) Portal, Coreworx (ProArc), M-File, SharePoint Collaboration Site. Company – Fluor SA September 2022- Current
Project - ATK Underground Expansion of the Existing Open Pit (Active) Client - Glencore and Kazzinc
Project - Jwaneng Extended PFS_A (Active)
Project - Jwaneng Underground Project – (Closed)
Client - Debswana
Location Woodmead North Office Park, Sandton
Position - Lead PDDM and M-File System Administrator.
Providing M-File training and Coreworx to project leads and project administrators.
Onboarding new hires on the project
Ensuring that team adheres to client procedures and requirements.
Updating of document control procedures and Project Bulletins
Mobilizing new employees on Project network folders
Uploading and downloading documents on SharePoint, Corewax and M-File.
Recording of meetings and updating minutes
Maintaining of all documents register
Keep track of all correspondences incoming and outgoing
Establish and maintain good relations with clients
Transmitting Outgoing Documents & Internal Documents
Document tracking and follow-up on overdue documents from the Engineers and Client
Issuing documents internally on E-signature for review and approval
Reviewing drawings before sending out for squad check
Assisting Project manager with expense claims, submitting and filling them
Booking boardrooms and organizing snacks for the meetings. S.P Malindi
Company – DRA Global January 2022- June 2022
Location Woodlands Office Park Sandton
Project - Mogalakwena Exploration Decline – Client - Anglo American Position- Document Controller
Uploading and downloading documents on SharePoint
Updating of procedures
Taking minutes of the meeting
Scanning and copying of documents
Maintaining of all documents register
Keep track of all correspondences incoming and outgoing
Establish and maintain good relations with clients
Signing for Incoming & Outgoing Documents
Transmitting Outgoing Documents & Internal Documents
Document tracking and follow-up
Company – Aurex Contractors February – April 2021
Location – Sasol 1 Sasolburg
Project name – ATR TRAIN B Shutdown
Senior QC Clerk
Maintaining– Project Quality Control Plan Tracker and Butt-weld tracker.
Compiling QC Packs
Scanning and copying of packs.
Final Handover to client
Uploading and downloading documents on I Backup
Prepare and making bookings for inspection vendors. Company – Tenova Takraf Africa 11 September 2017 – July 2020 Location – Kempton Park, 96 Loper Avenue
Projects
Majuba Optimisation - Client - Grinaker LTA Aveng
Polokwane SO2 Abatement Project - Client – Hatch
Sappi Saiccor - Client - Sappi & Sivest
S.P Malindi
Exxaro Thabametsi Project - Client Exxaro
Saldanha Tippler Iron Ore Terminal - Transnet SOC Ltd Medupi C115 - Eskom Medupi Ash Project - Client - RULA Khoemacau Project - Client - Fluor
Position- Senior Document Controller
Making flight bookings for company Business Trips
Issue out drawings and other documents to suppliers.
Making reservations for the boardroom and publicising internal memo
Filing all documentation and keeping a tracking sheet in each file
Working hand in hand with QC manager, revising all procedures
Establish and maintain good relations with clients.
Prepare and making bookings for inspection vendors.
Produce monthly reports/statements on document control status.
Uploading and downloading documents on IBackup
Keep track of all correspondences incoming and outgoing.
Taking Minutes of the Meeting
Company –Endel Engie 20 July 2016 – 08 Sep 2017
STH Unit 3 Project
Location – Kusile Power Station, Witbank - Client - GE Position- Senior Document Controller & Safety Rep
Medical & Induction bookings
Making flight bookings for all expats within the company
Car bookings for inspections & service
Issue out memo to subcontractors and doing follow ups to ensure they adhere.
Making reservations for the boardroom and publicising internal memo
Filing all documentation and keeping a tracking sheet in each file
Working hand in hand with QC manager, revising all procedures
Establish and maintain good relations with clients.
Prepare and making bookings for inspection vendors.
Produce monthly reports/statements on document control status.
Uploading and downloading documents on I backup
Keep track of all correspondences incoming and outgoing.
Attending Kusile SHE Rep meeting once a month and taking notes of the discussion
Reporting safety incidents and complains to safety manager. S.P Malindi
Attending the site walks once every week
Company – Aveng Grinaker-LTA 27 July 2015 – 19 July 2016 Balance of Plant Project (BOP)
Location – Kusile Power Station, Witbank - Client – GE Position-Senior Document Controller
Check enquiries to ensure that the adequate information is available to enable an accurate estimate to be made i.e.: Drawings, Commercial Terms and Specifications.
Work closely as part of a team with both colleagues within the department and the construction team.
Compiling CTO Packs for construction and QC Team
Coaching of 2 Assistants Document Controllers on Projects
Auditing site to ensure procedures are being followed.
Establish and maintain good relations with clients, prospective clients, consultants and all others in a position to affect Company Fortunes.
Prepare and making bookings for inspection vendors.
Produce monthly reports/statements on document control status.
Ensure all company procedures with respect to estimating and procurement are adhered to.
Uploading and downloading documents on Ibackup
Apply appropriate company procedures to the document control process. Ensure adequate information is available on drawings and related issues
Filing all documentation and keeping a tracking sheet in each file.
Keep track of all correspondences incoming and outgoing.
Distributing all incoming correspondences to relevant departments.
Ensuring legibility of all Isometrics that are being revised to execute tasks in hand.
Maintain Standards of HSE and comply with Company’s Health, Safety and Environment Management System Requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company Standards of Quality in accordance with Company Quality System requirements. Company – KENTZ (Engineers & Contractors) 01 Oct 2014 -18 July 2015 Medupi Additional Piping 014
Location - Medupi Power Station Lephalale - Client - Alstom Position - Senior Document Controller
S.P Malindi
Check enquiries to ensure that the adequate information is available to enable an accurate estimate to be made i.e.: Drawings, Commercial Terms and Specifications.
Work closely as part of a team with both colleagues within the department and the construction team.
Establish and maintain good relations with clients, prospective clients, consultants and all others in a position to affect Company Fortunes.
Ensure all company procedures with respect to estimating and procurement are adhered to.
Apply appropriate company procedures to the document control process. Ensure adequate information is available on drawings and related issues
Filing all documentation and keeping a tracking sheet in each file.
Keep track of all correspondences incoming and outgoing.
Distributing all incoming correspondences to relevant departments.
Ensuring legibility of all Isometrics that are being revised to execute tasks in hand.
Maintain Standards of HSE and comply with Company’s Health, Safety and Environment Management System Requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company Standards of Quality in accordance with Company Quality System requirements.
Coaching of Assistant Document Controllers on Projects
Produce monthly reports/statements on document control status. Company – KENTZ (Engineers & Contractors) 09 Jan 2012- 26 SEP 2014 FT WAX EXPANSION
Location-Sasol 1, Sasolburg - Client - Foster Wheeler Position-Senior Document Controller Mech & Piping
Check enquiries to ensure that the adequate information is available to enable an accurate estimate to be made i.e.: Drawings, Commercial Terms and Specifications.
Work closely as part of a team with both colleagues within the department and the construction team.
Establish and maintain good relations with clients, prospective clients, consultants and all others in a position to affect Company Fortunes.
Ensure all company procedures with respect to estimating and procurement are adhered to.
Apply appropriate company procedures to the document control process. Ensure adequate information is available on drawings and related issues.
Filing all documentation and keeping a tracking sheet in each file.
Keep track of all correspondences incoming and outgoing. S.P Malindi
Distributing all incoming correspondences to relevant departments.
Ensuring legibility of all Isometrics that are being revised to execute tasks in hand.
Maintain Standards of HSE and comply with Company’s Health, Safety and Environment Management System Requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company Standards of Quality in accordance with Company Quality System requirements. Company – KENTZ (Engineers & Contractors) 04 Jan 2010 - 05 Jan 2012 Position- Document Controller E &I
Project- 5th Cooling Train & 10th Sas Reactor Project Location- Sasol 2, Secunda - Client - Fluor SA
Updating of Procedures
Signing for Incoming & Outgoing Documents
Distributing & filing Drawings & Correspondence
Controlling Vehicles on Site and Stationery
Taking Minutes of the Meeting
Making reservations for the boardroom
Transmitting Outgoing Documents & Internal Documents
Coaching of Assistant Document Controllers on Projects
Document tracking and follow-up.
Scanning, copying of project documentation.
Follow-up of outstanding documentation that is required by a specific date.
End of Job Documentation
Updating drawing registers
Revision Control
Company- KENTZ (Engineers & Contractors) 8 Feb 2008 - 10 July 2009 Position- E&I Clerk
Project-MIBK2 Project - Client - UDE
Location -Sasol 1, Sasolburg
Assisting office staff with filing and other paperwork, Timekeeper & Document Controller
S.P Malindi
Making Timesheet and Tags
Assisting Hr Manager with house scouting for the artisans, supervision, and management.
Position - Time Keeper
Project-VCM shut down - Client - Sasol
Location-Sasol 1, Sasolburg
Filing, Making Timesheet, Clock Cards and assisting Hr Manager Company- ZIO CASH & CARRY 2007-2008
Position- Product Promoter
Location- Sasolburg
Responsibilities
Promoting new products in store to the people inside the store and outside Doing stock control
Ordering of stock
REFFERANCES
Wonder Tshwane
Project Manager (Aurex)
M.SHEZI
SNR QA/QC (MIE) (Aurex)
Contact No: 082-***-****
Nuno Champelo
Project Manager (Endel Engie)
Contact No: 071-***-****
Contact this candidate