Office Manager Accounts Payable

JAN MARIE HARTLEY

****************@*****.*** 386-***-**** 802A Meadowbrook Dr, Orange Park, FL

PROFESSIONAL SUMMARY

Highly motivated Office Manager/Permit & Bid Coordinator offering 25 years in-depth experience in administration of vital business projects and processes in the construction, engineering and surveying fields. Excellent communicator and project manager with strengths in daily operations management, workflow improvements and customer service. Seeking to work with established company. SKILLS

Data Management Scheduling

Deadline Driven

Accounts Payable & Receivable

Teamwork and Collaboration

Friendly Nature

High Accuracy

Microsoft Office/QuickBooks Pro Expertise

WORK HISTORY

Jan 2025 to Present Administrative Assistant Ashco, Inc. Jacksonville, FL Assist with requests for quotes from subcontractors and suppliers. Answer all phone calls and direct them to the correct department. Keep records of all individuals wanting to lease property owned by Ashco, Inc. Research items upon requests from owners.

Process time cards and forward to the Bookkeeper to process payroll. Assist administration as needed.

Jan 2015 to Oct 2024 Bookkeeper/Office Manager Beach Towne Construction Construction New Smyrna Beach, FL

Performed billing, collection and reporting functions for an office generating over

$3,000,000 annually.

Handled all incoming business and client requests for information. Coordinated special projects and managed schedules. Sourced vendors for special project needs and negotiated contracts. Prepare and process permits for construction of residential and commercial projects from the application process to completion.

Jul 2014 to Jan 2015 Bid Coordinator DJ Haycook Construction, New Smyrna Beach, FL Responded to customer requests via telephone and email. Supported Chief Operating Officer with daily operational functions. Responsible for permitting of commercial projects from the application process to Certificate of Occupancy.

Requested quotes from all subcontractors and vendors to complete the bid process.

Attended public bid openings throughout Florida for various municipalities. Qualifications

Quickbooks, 20 years

All Microsoft Programs, 25 years

Accounts Receivable & Accounts Payable, 14 years

Bookkeeping, 14 years

Project Management Assistant, 10 years

Administration, 10 years Administrative

Assistant, 20 years

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