Executive Assistant Bachelor's
Resume:
Aarthi Sadanandan
PROFILE
Dedicated and thorough communications and administration management professional with 10+ years of experience, successfully and proactively managing executive calendars, maintaining company procedures, business affairs and operations, adhering to all protocol.
Exceptional interpersonal and leadership skills edged with proficiency in communication to build and evolve strategic business/client relationships, promote confidence amongst co-workers while interfacing positively with people of diverse backgrounds.
Sound, intuitive and innovative resource-management skills to implement key administrative and operational initiatives to enhance productivity, work environment, ethics and quality, client relationships and overall bottom-line performance.
Dynamic ability to ideate, delegate and execute multiple tasks without compromise on quality or productivity - but rather enhance the experience being refreshingly creative to transform processes/chores wherever required.
CORE COMPETENCIES
● Executive & Leadership Communications Management
● Calendar Management, Planning & Scheduling
● Team Training, Counseling & Personality Development
● Innovative and Creative Work Protocol
● Employee, Client & Customer Relationship Management
● Critical Correspondence & Report Authoring
● Process, Quality & Productivity Implementation, Upkeep & Improvement
● Travel Planning and Vendor & Supplier Negotiations
● Functions, Gatherings and Events End to End Management & Execution
EDUCATION
Professional College: 1993-1997; Fine Arts College, Trivandrum, Kerala University Bachelor’s Degree in Commercial Art, Visual CommunicationAdvertising. BFA.
AGE & DOB : 47 years. 2nd June 1976
CONTACT DETAILS
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LANGUAGES SPOKEN
English (Expert); Hindi (Expert); Malayalam (Expert); Tamil (Expert); Kannada (Average)
EXPERIENCE:
( Last worked as EA to CEO and Founder of Sutherland Global Services Pvt Ltd; Florida /Bangalore )
Think Energy India Pvt Ltd; Hyderabad:
2017 Dec to 2019 Nov. Executive
Assistant to the CEO.
Right hand to all official undertakings of the CEO's office in addition to heavy calendar and travel management. Event Manager n Coordinator for monthly team building local and outstation offsites. Foreign investor relations upkeep - calibrate dinners and special themed gatherings every three months when key people preside.
Tata Power Solar, Bangalore: 2014 Nov to 2015 End
Executive Assistant and Administrative Manager to CEO.
Reporting to the CEO; CEO’s office of the Tata Solar Corporate Office based out of Electronic City. We have five offices on the whole, including our manufacturing plant based here; This is the head office where all Senior Execs and Officers are stationed.
Prime responsibilities of Calendar management and Executive management aside, VIP guest relations was highly integral – the corporate office and Tata Solar as an entity, catered to myriad requests from big and small companies alike, which would sometimes lead to crucial partnerships. Initiate first level of meetings, analyze and collate research and bounce it off senior management and ultimately to CEO. Expectations expected to be met. Always.
Roles and responsibilities include New-Hire induction, Employee-Engagement, Process and Procedure implementation for raising standards and Company-Core-Value embodiment, Rewards and Recognition, support Corporate Communications for rolling out company magazine/circular and help organize talks and seminars for a thriving and stimulating work environment to foster growth and development. Overseeing housekeeping staff standards and getting them up-to speed, document
and maintain budget and expenditure of stationary essentials and other office supplies consulting facility supervisors - follow-up before and after procurement. Proactive research to amend and refresh existing norms and periodically evaluate progress with relevant teams especially IT and Cafeteria, monitor Security Supervisors and Mailroom Executives for seamless workflow and organize learning workshops for them to improve efficacy. Co-ordinate and schedule bi-monthly Town halls /All-Hands, Off sites and CSR Workshops involving exemplary mentoring and leadership.
Additionally, also executed the renovation of the office canteen to accommodate a bigger audience which doubled into a play arena; the reception area underwent Vaastu compliant re-modeling, Mailroom and Security were re-designed keeping workforce comfort in mind and restrooms were given a brand new face-lift conforming to star standards. As our CEO was based out of the Delhi office partly, it was imperative to sustain an impeccable yet people-oriented personna which I believe I managed well.
(Tata Power Solar, a wholly owned subsidiary of the Tata Group, is India’s largest integrated solar player with over 25 years of domain expertise )
UX Design Labs, Bangalore: 2009 mid to 2014 mid. Business Assistant and Executive Assistant to CEO
Communications and Project Delivery; Responsible for communications, client-management, administration, operations and project delivery. Work mainly involves front-ending client-meetings and most client-interactions. Ensuring that all communication - internal and external between the client and the in-house interaction-design team, goes precise and organized. Manage all meetings and schedules on Manager’s calendar. Overseeing content, fine tuning given content, information architecture and communication design.
Do relevant market research and analytics wherever necessary to improve the existing data and communicate across various departments of the client. Advise on creative ad strategies and marketing of products on the clients' website. Take up meetings concerning the same, prepare proposals with the management team and man and assist throughout the execution also in co-ordination with the UXD creative team. Also manage the facility and admin departments and cater to all trivia related to the effective functioning of the entire team.
( UXDesign is a one of a kind user experience firm designing state of the art applications and web interfaces that transform user experience and design )
America Online India Pvt; Ltd (AOL.in) Bangalore: 2006 May – 2009 March Executive Assistant to Vice President
Designated as EA to the Vice President of AOL India Portal (AOL Interactive Media); It was the newest and most integral part of team AOL. Around sixty members in total, with the Ad Sales operating out of Mumbai and Delhi.
AOL India was a separate team amongst AOL Development; so my role as an EA often transformed into that of an Administrator and Communicator, overseeing the administration and basic facility functions as a whole. Providing official support in all required domains to my Manager was undoubtedly my foremost concern. Handled highly confidential documentation, correspondence and relevant reports, including senior -meeting minutes. Weekly MIS reporting and status updating. Oversaw and coordinated incoming/outgoing correspondence - within India and overseas, upholding internal mail protocols and meeting deadlines.
Responsibilities apart from my Manager’s calendar ranged from travel to event-management: new page-releases on various media, important guest theme-parties, employee engagement activities and R&R and also CSR events for our department. Overseeing co-ordination with the facility/transport team for Aol.in became my onus as my manager trusted only me to handle this dicey contract. Saved company both time and money by devising and implementing travel booking on own corporate card without having to depend on the in-house travel desk.
Required to co-ordinate sometimes with senior HR to facilitate recruitment of candidates for various functions like programming, creative, news/content and development, within our organization. I owe much to this splendid organization for giving me a chance to polish my skills as a person and as a thorough administrator.
(AOL.in was the India division of the American Internet Giant AOL.com; corporate site for the provider of internet technologies, interactive services and e-commerce services)
Oracle India Pvt; Ltd. Bangalore 2005 June – 2006 May ( First Opportunity at Bangalore ) Executive Assistant to COO/Assistant Admin Manager
Reporting to the COO, for a count of 1200 people in the building. In charge of HQ visitors, their accommodation, car - hire, conference room bookings, seating locations, workstations, outdoor and indoor events, and all other official necessities during their stay.
Sole person as a general help-desk for administrative and day to day queries sent on the admin email as well as through telephone. Exceeded all corporate standards for productivity, administrative and reception management.
Scheduled meetings and other functions on the in-house Oracle Collaboration Suite Calendar. Co-ordinated with the HR personnel to schedule and organize interviews for recruitment of shortlisted candidates for department related functions/processes. Occasionally, also meet probable candidates for the admin/facility team and submitted a summary to the team manager concerned. Organizing events, meetings and get-togathers in and outside of office. Co-ordinate and ensure that in-house gatherings, official meets, programs charitable, informative or celebrations all run smooth and efficient. Supported Manager with inward/outward mail, reconciliation of accounts, and preparation of invoices. Interacted closely with Facility and Housekeeping team of 45 to keep the courier/mail room, cafeteria, housekeeping and transport performing their optimum. Oversee the activities and necessities of the Oracle Guest House.
Honored as the preferred Point-of-Contact within the team, (backed by survey on help-desk) for any general issue to be looked into, transferred to a concerned department, executed or escalated.
(Oracle Pvt. Ltd is needless to say a worldwide network which offers a comprehensive and fully integrated stack of cloud and platform solutions, mobile solutions, technology solutions, business solutions, industry solutions and customer experience solutions)
Pre-Bangalore: (2001April to 2003 end) woeked as Office Manager and Assistant at Architect NM Salim’s office in Calicut, Kerala.
Worked as Junior Visualiser Trainee @Mudra Communications, Bangalore the very next month after completing my Bachelor’s.
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